Where do the subs go? Finance

110+ sports and societies to split money between

What do I get for my membership? Your membership for the whole academic year provides real value for money as you receive; BUCS Affiliation BUCS Entry Fee NGB Affiliation Transport Coaching Training Costs First Aid Team Teas Insurance Accommodation Subsidy Shorts & Socks Access to Committee App Room Hire Venue Cost

SU Budget Budgets£ Sports & Societies Grants£50,000 Transport£21,500 First Aid£6,700 BUCS Affiliation£7,000 Team Teas£1,700 Insurance£3,000 Shorts & Socks£5,000

Hidden Fees CSU contribute twice the amount members’ pay per head to cover the activities throughout the academic year and all the ‘hidden’ fees such as;- Hidden Fees External Facilities BUCS Affiliation Team Teas Committee App Transport Insurance MOT & Tax Insurance First Aid Equipment Courses EquipmentKitStaff

DOC Cost Sports - £57.50 work out less than £2.00 a week during term time which is less than £1.00 per training session. Societies - £5.00 work out less than 16p per week during term time which is less than 8p per meeting.

Budget All sports and societies should have received an . Please see Sarah if you haven’t received an .

Accounts Every sport and society has 2 accounts affiliated to them a GRANT and SOCIAL account. These accounts are operated by CSU and these are the only accounts you are allowed. Committee members must not hold money from members in any other accounts. Sarah Latham (Student Activities Manager) is the budget holder of all the Sports & Societies accounts.

Why do the SU mange your accounts?

Grant Account The grant account is where the DOC membership money is deposited as well as the money CSU allocated to your specific club or society for the year ahead. The grant account pays for all the essentials associated with running your club or society and covers transport, kit, equipment, match officials, accommodation subsidy, speakers etc.

How we work out Grant Account? Meeting with committee at Budget Meetings to discuss the plans for next year. Try our best to make your plans happen. Example: Fishing Society would like £250 for transport to competitions. They would only like to pay £5.00 and have 24 members. DOC: 12 x £5.00 = £ SU Grant = £130.00

Overspend Monitor your accounts. If you overspend your members will then start paying. Case by case basis.

Social Account Your social account is where any sponsorship money you collect is kept as well as any additional fundraising you do throughout the year. This money is yours to spend on your members but must be authorised by Student Activities Manager in advance. Examples: End of Season Meal, Day Trip to Chester Zoo, Posters Please note: The money will not be authorised to spend on alcohol.

CSU have budgeted according to the membership target you stated in the budget meetings. Increase participation More members = More money Membership Target

It offers you the opportunity to sign up to your chosen club or society each year and be involved in their annual activities, whether it be social events or friendly matches. You can also carry on going to our wonderful bars, without having to pay the £1 visitor fee each time. It is only £10 for life time membership. Please fill in the form online then pay DOC price for your chosen sport/society. The combined number of life members, University and Union staff should not exceed one third of the total membership of a particular club or society. Life Members

How to pay for DOC? Pay online at International Students – If don’t have an English bank account can pay at Student Activities Office. £10.00 for one off match fee

Taking Money You should not collect money from other students. Student Activities office will collect money on your behalf. Please consult with Student Activities staff if you need to take money. Use the website to take money online. This can be purchased in the extras section and monitored by you.

How to claim money back? BACS Every Friday Most popular and easier. Cash Is not Instant Take approx. 3 days. Cheque Every Friday 2 signatory

How to claim money back? 1.Get your expenditure agreed in advance by Student Activities Manager or you won’t be able to claim the money back. 2.Complete a Pink Expense Claim Form available from the Activities office. 3.Attach all relevant VAT receipts. 4.Hand it back into the Activities Office. 5.The claim will take approx. 10 days.

Referee/Speaker & Umpire Form The form is slightly different we need to make sure that the money has been received by the Umpire/Referee/Speaker so a signature is required the money can then be transferred into the account.

Fundraising Fundraising is a great way to raise your profile on your club or society both on and off the campus and acts as a great group bonding activity. We want to hear about your fundraising so please get in contact with Ethan or Sarah so we can promote and celebrate your achievements. Don’t forget that all fundraising must be paid into your CSU social account and you can do this in the activities office. 2013/14£8, /15£10, /16 Target£20,000

Charity events can be held in CH1 Bar/Bar2010. CSU can provide a float if plenty of notice is given and committee member is responsible for the cash. Charity Events

Charity Targets (Societies)

Charity Targets (Sports)

Sponsorship It is the responsibility of the committee to generate additional funds through for your club or society if you want additional money. Sponsorship is a great way of getting income which you can spend on coaching or extra equipment. All sponsorship deals MUST be authorised by CSU in advance just to ensure you are getting a fair deal and not being taken advantage of. CSU will sort out a contract to get everything formally agreed so they can’t back out. Please see the NEW Sponsorship Guidelines in the committee pack.

Budget Meetings Budget Meetings are near Easter Time. Budget Meetings assess all the activities you would like to do the next academic year. No Budget Meeting = No Money

Why do we budget? The fishing society have 15 members that pay £10.00 duty of care. The society went on a fishing trip to Dover and used the people carrier and went 150 miles at 50p per mile. The society also budgeted for new angling equipment at £ The society then decided to go on spare of the moment fishing trip which wasn’t budgeted and took 2 cars they travelled a total of 100 miles at 25p per mile they went to the River Thames. The SU provided a grant of £ Did the fishing society overspend?

Why do we budget? Income: DOC 15 X £10.00 = £ Grant = £20.00 Total: £ Expenditure: Dover: 150 X £0.50 = £75.00 Angling Equipment: £50.00 River Thames: 100 X £0.25 = £25.00 x 2 = £50.00 Total: £175 (Overspend £5.00)

Planning B Control Spending U Set Expectations D Adapt to change G Best experience for all members E Accountability T Budget s were sent out by Sarah Latham in August. Please see Sarah if you did not receive your budget. All budgets will be closely monitored this year.

Any sport/society that requires accommodation and approved in the budget. Chester Students’ Union pays £10.00 per member per night. Book early especially as other Universities might need accommodation too. Accommodation Subsidy

The request will be accepted for transport if confirmed in budget. Transport Car mileage allowance: 25p for the first 100 miles, then 18p a mile People Carrier Allowance: 50p a mile Mileage will come out of Grant Account at end of each month.

Transport To book a coach please contact Jane. We use Selwyn's due to their excellent health and safety record.

Chester Students’ Union does not accept any payments for Tour. Tour will be as a group of friends not as your club or society. No kit with CSU logo, UoC logo, Team Chester or Chester in the garment. Tour

We have signed an exclusive deal with Puma for 2015/16. All kit MUST be purchased by CSU. All social clothing is purchased ONLINE and can be purchased via PUMA Genesis Webpage. Clothing

Instructions in all playing kit bags. Playing Kit

All kit MUST be signed back in at the end of the year. The committee member that signed the kit out is financially responsible for the kit. If the equipment is lost/broken/missing please report to Student Activities Staff. Equipment

Kit Sign In & Out Monday 28 th September Wednesday 30 th September A-F (11:00-12:00) G-M (12:00-14:00) N-Z (14:00-16:00)

Payments MUST be agreed by Student Activities Manager. All Invoices MUST be submitted by Easter. Coaches/Instructors complete the coaches handbook. Coaches/Speakers/Instructors

You can print copies of posters at the SU. 75 copies for each sport/society. 25 copies in colour. Printer Copies

Thursday 4 th February University attends the meeting. Persuade us to purchase something that is more than £1,000. Above & Beyond Application

NGB Funding

All documents are in the Student Activities Office and can be found on If you are confused would like to know how much money in your accounts please ask Sarah Latham (Student Activities Manager- Chester) or Claire Smith (Sports & Societies Co-ordinator – Warrington) Ask?