1. Finance, Budgeting & Fundraising
2019 – 2020
Committee Training:
Finance, Budgeting & Fundraising
Register your attendance here:

2. SU Welcome Desk
Mon – Fri: 9am – 5pm

3. Can also be found on the Tim Aber Resource Hub
Sponsorship
Don’t think only pubs give sponsorship!
Think about shops, coffee shops, local businesses, etc.
Any sponsorship need a Sponsorship Agreement Form
Can also be found on the Tim Aber Resource Hub

4. Speak to the Opportunities Team!
Fundraising
Speak to the Opportunities Team!
Top tips:
Talk through your idea!
Be creative and play to your club/society strengths!
Collaborate, if you have a great idea work together!
Look outside Aberystwyth University, see what other university groups have done!
Example Activity Ideas:
24 hour challenge
Bake sale
Raffle (go the extra step and have items donated by sponsors)
Put on a show
Run your own completion
Themed movie night
Sell items (e.g. used text books)
Run a pop up car wash
Run a photo completion
Sponsor Suggestions:
Tesco: contact James the Community Champion to see what they can donate
Spar: Blakemore Foundation

5. Budgeting When to make a budget: Create one for your whole year ahead
For each activity you run that may cost
Include information such as:
The total cost (always include VAT)
Number of attendees
How much it will cost per person
Where else you will get income from (e.g. existing funds in account, sponsorship, donations, etc.)
Breakdown of expenses (e.g. fuel, supplies, entry, clothing, etc.)
Careers also offer budgeting advice
If you need help get in touch with your coordinator!

6. SAGE New Layout of reports Still working on improving reports
Carried forward balances haven’t been bought forward yet so don’t panic
To request a report have your mandated person or go to reception

7. Forms can be found on the Resource Hub or collected from Reception
Money In
Don’t hold money yourself
Don’t use personal bank accounts
Pay cheques to Aberystwyth University Students’ Union
Set up Online Payments for events / items
Use the Income Receipt Form to pay cash or cheques in
Ask your coordinator!
Forms can be found on the Resource Hub or collected from Reception

8. Forms can be found on the Resource Hub or collected from Reception
Money Out
Use the Payment Request Form
Form signed by mandated person - President & Treasurer
Attach receipts
Bring invoices in or send the to
Hand in by 12pm Wednesday
Over £40 – Bank Details
Under £40 – Cash
Forms can be found on the Resource Hub or collected from Reception

9. Key information: Fill in the mandate form
Pay all money in (mostly via website)
Claim money back - don’t go overdrawn
Pay off ALL invoices
Get sponsors and do some fundraising
Have fun!

10. 1. What is the first thing you need to do today?
Complete the Mandate Form
(if you haven’t done so already)
2. What are the finance opening times?
9am-5pm l Monday - Friday

11. 3. Who are cheques made payable to? 4. Who do I contact for help?
Aberystwyth University Students’ Union
4. Who do I contact for help?

12. Any questions? Register your attendance here: