Karolina Muszyńska
Creating reports Database design: ◦ Modifying tables ◦ Creating and formatting forms ◦ Designing your own database from template Contents of the project 2
Choosing a table or a query for the report Adjusting and formatting the report in the Layout view ◦ Resizing ◦ Deleting unwanted fields ◦ Sorting and filtering ◦ Printing or exporting reports ◦ Using the Report Wizard ◦ Formatting reports Exercises: ◦ Use the „From Garner or not ed customers” query and create a report ◦ Resize the fields so that all data is visible ◦ Sort it by City field ascending ◦ Export the report as a pdf 3
Exercises: ◦ Prepare a sample report using the Report Wizard ◦ Open the Cookies Sold report ◦ Add the date and time to the header ◦ Add page numbers to the footer ◦ Choose a new theme and theme fonts ◦ Add a logo 4
Adding and rearranging fields Advanced field options ◦ Changing data type for existing fields ◦ Field character limits ◦ Validation rules and corresponding messages Additional table options: ◦ Calculated fields and total rows Exercises: ◦ Open the Products Table, and change the data type for the description field to Long Text ◦ To the same table add a new field that uses the Short Text data type and name it Average Shelf Life ◦ Add the following field validation rule to the Average Shelf Life field: „day” or „week” or „two weeks” or „month”. ◦ Set a field validation message for the same field (i.e. „Enter a valid Average Shelf Life Type: Must be „day”, „week” „two weeks” or „month”) 5
Creating forms and subforms Adding additional fields from different tables Adding design controls Customizing form settings Exercises: ◦ Create a form from the Customers table. Delete the subform. ◦ Create a combo box. Add the following choices to the combo box: Raleigh, Durham, Hillsborough, Cary, Chapel Hill, Garner, Charlotte ◦ Store the value in the City field, and label the combo box NC City List. Click Finish when you are done with the Combo Box Wizard. ◦ Switch to Form view, and click on the drop-down arrow in the combo box you created. You should see a list of cities. 6
Using command buttons Modifying form layout Exercises: ◦ Open the Order Items form ◦ Add a command button that creates a new record ◦ Format the newly added command button with the colors and style of your choice ◦ Add a logo 7
Creating a database from a template Creating a database from scratch Microsoft tutorial - ft_access_2013/tutorial/create_a_database.cfm ft_access_2013/tutorial/create_a_database.cfm ◦ Create tables ◦ Create relationships ◦ Create forms ◦ Create queries ◦ Create reports 8
A Microsoft Access file containing: Table designs (attributes, attribute types, key attributes and initial data) Design of relationships among tables Form designs for inserting data (at least 2) Report designs (at least 2) Query designs (at least 3) Deadline – 15 th January