1. McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Access 2002 Advanced Form Design Lesson 6

2. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-2 McGraw-Hill/Irwin Lesson 6: Advanced Form Design This lesson presents the crating on a form with a subform using the Form Wizard. Students will earn the Control Wizard to create a combo box control, an option group and a command button. Students will also create custom help message to a form. Also, the concepts of creating a database switchboard and startup options are discussed. The students will learn the following skills:  Creating a Form with a Subform  Adding a Subform Control  Adding Combo Boxes to a Form  Adding an Option Group  Adding a Command Button  Creating Custom Help  Using the Row Source Property  Creating a Database Switchboard  Setting Startup Options

3. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-3 McGraw-Hill/Irwin Creating a Form with a Subform Make sure that subform button is selected Choose a type of view Creating a form /subform with Form Wizard Lesson 6: Advanced Form Design

4. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-4 McGraw-Hill/Irwin Creating a Form with a Subform Hours subform Employees form Form/Subform Lesson 6: Advanced Form Design

5. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-5 McGraw-Hill/Irwin Adding a Subform Control Select a subform Choose use existing table or form option Using the Subform Wizard Lesson 6: Advanced Form Design

6. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-6 McGraw-Hill/Irwin Adding a Subform Control Hours SubformEmployees/Position Form The completed Form/Subform Lesson 6: Advanced Form Design

7. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-7 McGraw-Hill/Irwin Adding Combo Boxes to a Form Choose appropriate option Storing the value Lesson 6: Advanced Form Design

8. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-8 McGraw-Hill/Irwin Adding Combo Boxes to a Form Combo box with value list Combo box using a value list Lesson 6: Advanced Form Design Combo box label

9. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-9 McGraw-Hill/Irwin Adding Combo Boxes to a Form Select a table Choosing the Record Source for the list Lesson 6: Advanced Form Design Select view option

10. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-10 McGraw-Hill/Irwin Adding Combo Boxes to a Form Scroll up and down to display more options Combo box using values from a table Lesson 6: Advanced Form Design Combo box label

11. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-11 McGraw-Hill/Irwin Adding an Option Group Click and type label names Labeling the Option Group Lesson 6: Advanced Form Design

12. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-12 McGraw-Hill/Irwin Adding an Option Group Option buttons with label names The form with Option group added Lesson 6: Advanced Form Design Option group control with shadow style

13. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-13 McGraw-Hill/Irwin Adding a Command Button Preview of default icon for command button Choosing the action for the Command button Lesson 6: Advanced Form Design Categories of actions available for command buttons List of actions available in Record Operations category

14. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-14 McGraw-Hill/Irwin Adding a Command Button The form with a command button added Lesson 6: Advanced Form Design Print Record command button

15. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-15 McGraw-Hill/Irwin Creating Custom Help Setting the ControlTip Text property Lesson 6: Advanced Form Design Click and type desired text in Control/Tip text property text box Click Other tab to access text box for Control/Tip text property

16. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-16 McGraw-Hill/Irwin Creating Custom Help The form with ScreenTip and with checkbox changed to option button Lesson 6: Advanced Form Design Place mouse pointer on field or a check box to display ScreenTip

17. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-17 McGraw-Hill/Irwin Using the Row Source Property The Query Builder Lesson 6: Advanced Form Design

18. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-18 McGraw-Hill/Irwin Using the Row Source Property Creating the list for a List Box Lesson 6: Advanced Form Design Type F;M in Row Source property settings box

19. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-19 McGraw-Hill/Irwin Using the Row Source Property The Gender list box Lesson 6: Advanced Form Design Gender text box now converted to list box

20. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-20 McGraw-Hill/Irwin Creating a Database Switchboard Creating a Switchboard Lesson 6: Advanced Form Design Click to create a switchboard If this dialog box does not display, the corresponding Office Assistant message box will open

21. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-21 McGraw-Hill/Irwin Creating a Database Switchboard Creating an action button to open a form Lesson 6: Advanced Form Design Type desired text Select desired commands and forms/reports from drop-down lists in lower two list boxes

22. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-22 McGraw-Hill/Irwin Creating a Database Switchboard Creating an action button to open a report Lesson 6: Advanced Form Design Type desired text Select desired commands and forms/reports from drop-down lists in lower two list boxes

23. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-23 McGraw-Hill/Irwin Creating a Database Switchboard The third action button Lesson 6: Advanced Form Design Type desired text Select desired commands and forms/reports from drop-down lists in lower two list boxes

24. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-24 McGraw-Hill/Irwin Creating a Database Switchboard Creating an action button to close the database Lesson 6: Advanced Form Design

25. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-25 McGraw-Hill/Irwin Creating a Database Switchboard The four action buttons for the Main Switchboard Lesson 6: Advanced Form Design Click to add new item; dialog box that opens enables you to name item, associate it with command, and associate it with switchboard Click to change text of item, command performed by item, or object to open or run when item is clicked

26. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-26 McGraw-Hill/Irwin Creating a Database Switchboard Database Switchboard Lesson 6: Advanced Form Design

27. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-27 McGraw-Hill/Irwin Setting Startup Options Setting startup options Lesson 6: Advanced Form Design Type desired application name to appear in database title bar Enter path and file name of desired icon to appear in Windows title bar Select desired menu bar on list to display as default menu bar for active database Select desired form or data access page to display when associated database opens Select desired shortcut menu bar to set it as default bar for active database’s forms and reports

28. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-28 McGraw-Hill/Irwin Setting Startup Options Switchboard with image and icon Lesson 6: Advanced Form Design Control menu icon Application titleImage with border