Dial-in: Pass code: SPDG Grant Management PLC Webinar 524b SPDG Annual Performance Reporting 101: How to efficiently and effectively submit your reports Presenters: Audrey Desjarlais, Knowledge Mobilization Coordinator Jennifer Coffey, Ph.D., SPDG Program Lead, OSEP 1 “Please be good enough to put your conclusions and recommendations on one sheet of paper in the very beginning of your report, so I can even consider reading it” - Winston Churchill

Roll Call

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Next Webinar 5 April 7, 2-3pm Eastern TOPIC: Budget Management For this session we’ll invite a PLC member to facilitate a discussion to learn how states manage their budget, the activities they conduct, and resources they use to assist them in effectively managing funds. We’ll invite a member to facilitate the conversation.

Items to cover: 6 -Learn where to find resources and information about SPDG – 524b Annual Performance Reporting (APR) -Learn steps to efficiently develop your report to ensure you meet SPDG reporting requirements

7 Where to find resources you’ll need to develop your reports.

8 How to Develop Your Report Step 1: Read the Continuation Package Instructions thoroughly. The package information is disseminated annually via listserv announcement and posted to Performance Report Page: Step 2: If you were unable to attend the live events, watch the three Program Measure webinars offered October 2011, November 2011, and January The recorded PM webinar links are found on the Program Measure Page: Step 3: Attend or view recording of 524b Reporting Guidance Webinar offered by OSEP and hosted by Signetwork. Typically provided in February. The webinar recording will be posted to the Performance Report Page (link found in step 1).

9 How to Develop Your Report (cont’d) Step 4: Download ED.gov 524 B Templates URL: /appforms/appforms.html /appforms/appforms.html 1.ED 524-B Form - Grant Performance Report (Part 1 - Cover Sheet and Summary) MS WORD 2.ED 524-B Form - Grant Performance Report (Part 2 - Project Status) MS WORD Note: These steps are to support you in the submission process, however, instructions may vary from year to year, and thus these steps will be updated when necessary.

10 How to Develop Your Report (cont’d) Step 5: Input quantitative & qualitative information using the two templates (Cover sheet, Project Status Sheets). Follow and review the template available on the SIGNetwork site called Program Measure Example Continuation Report, which is found at the top of the Program Measure Page: Program Measure Example Continuation Report Review the sample reports from other States, such as Colorado and Oklahoma (1 st year of their grant, so data is baseline). Sample reports can be downloaded at : Use similar headings for the Explanation of Progress sections of your APR. Provide the year of your initiative (1 st, 2 nd, 3 rd, 4 th, 5 th ) in the Explanation of Progress section for your program measures. For Program Measure 1, do provide full descriptions for each component in the worksheet. You may have other documents to refer to, but you will still need to describe them in your worksheet. For Program Measure 2, do provide information about the 20% reliability check. In other words, 20% of those assessed for implementation fidelity must be assessed by an outside person (not a self-assessment).

11 How to Develop Your Report (cont’d) Step 6: After finalizing the two documents in step 5, merge and save the two files as an Adobe PDF document to upload to Section C. Step 7: Follow continuation package instructions and login to ed.gov G5 system. Input the Project Status Sheet (Section A) quantitative data for your performance measures. For each performance measure, under the Explanation of Progress (Include Qualitative Data and Data Collection Information), heading: type note “Explanation is provided in Section C.” Should you have r resources to highlight qualitative or data collection information, add them to Section C. That is, add the resources to the Adobe PDF created in step 3.

12 DISCUSSION QUESTIONS Who develops your reports? Data Collection and review, and graphs for the quantitative data Draft the qualitative narrative What are some changes you’ve made over time to better manage the development of your reports? How is the data shared with stakeholders and used to improve the implementation of your initiatives? Do you develop additional reports?