ORIENTATION AND ELECTION School Site Council (SSC) English Learner Advisory Committee (ELAC) Schools and families working together to ensure student success Handout 2 Revised 8/11/2014

GROUNDING Revised 8/18/2014 2

Guidelines for Required School and Central Advisory Committees and School Site Councils POLICY BULLETIN Revised 8/18/2014 3

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Bulletin aligns the function and operation of all mandated school committees/councils and central level advisory committees. It aligns with the purpose and goals of the Parents As Equal Partners Resolution and the requirements set forth by District State and Federal policies. PURPOSE 5

Structure Bulletin School SSC ELAC PCSB/ESC/ISISC ELAC Delegate Convening (Annually) Central/PCSB DELAC PAC CAC District English Learner Advisory Committee (DELAC ) School Site Council (SSC) English Learner Advisory Committee (ELAC) Community Advisory Committee (CAC) Parent Advisory Committee (PAC) 6

School Committee/Council  The English Learner Advisory Committee must:  Be established and have elected officers by September 30, 2014  Abide by standard bylaws provided by PCSB  School Site Council (SSC):  SSC elections must occur at the start of the school year so that all parents and staff have an opportunity to participate and be established by September 30, Note:Elections taking place in the spring semester are not permitted and will be voided. 7

Continued…  English Learner Advisory Committee (ELAC)  Schools with 21or more English Learners must form an English Learner Advisory Committee(Education Code, (b); BUL , pg. 9)  The Chairperson will automatically serve as the school’s representative to the Education Service Center (ESC) and Intensive Support and Innovation Center (ISIC) 2014 Delegate Convening. NOTE: All Delegate Convening Representatives memberships are non- transferable to any individual, including any other ELAC officer or member of the ELAC committee. 8

Educational Service Center (ESC) Intensive Support and Innovation Center (ISIC)  ESC/ISIC ELAC Delegate Convening  Each school will send only the Chairperson to serve as a representative.  Each ESC/ISIC elects 10 representatives and 2 alternates to serve on DELAC for a total of 50 representatives and 10 alternates.  ELAC Delegate Convenings will be completed by the end of October. 9

Central District English Learner Advisory Committee (DELAC)  The DELAC advises on matters pertinent to programs included in the applicable pages of the Consolidated Application (Con-App).  Composition and selection 50 members total 10 alternates All members are parents of English Learners Members are elected at ESC/ISIC ELAC Delegate Convening  Meets 4x per school year, not including trainings and or special meetings  Members and officers will serve for the duration of the school year  First meeting/election of officers to be held by the end of November 10

Parents must vote to assign their member seats to community members and subsequently elect the community members. (pg. 5) At the middle school level, a SSC may choose not to include student representatives; however it must be voted on by the council and recorded in the bylaws. (pg. 6) SSC is now also responsible for developing a comprehensive school safety plan. (pg. 9)

ELAC will serve as an advisory committee providing SSC written recommendations regarding program and services for EL students. (pg. 9) School volunteers are no longer listed as appropriate group members for ELAC (pg. 11) RFEP parents may continue to participate on the ELAC as part of the EL parent membership portion for up to two years after their children have been reclassified. (p.11) Composition of ELAC (pg. 11)

13 Composition of ELAC Is there a minimum number of ELAC members? The minimum number of ELAC members will depend on the number of English learner students in a school. Number of English Learners in a School Minimum Number of ELAC Members Required 21 to 75 ELsA minimum of 3 total members required 76 to 150 ELsA minimum of 5 total members required 151 to 225 ELsA minimum of 7 total members required 226 ELs and aboveA minimum of 9 total members required NEW

SSC Response to ELAC Recommendations SSC & ELAC Bylaws Consent for Student Participation as Member on the SSC Notice of resignation from SSC or ELAC Election Guidelines ELAC Delegation of Authority Form ELAC Recommendation Form to SSC Principal Affidavit for Legal Guardianship and/or English Learner Verification Sample School Meeting Agenda/Notice Operating Norms and Code of Conduct Sample Meeting Sign-In Sheets Sample Minutes Form

SCHOOL SITE COUNCIL & ENGLISH LANGUAGE ADVISORY COUNCIL Revised 8/18/

The SSC has two primary functions: Developing, revising and adopting the Single Plan for Student Achievement (SPSA) Ensuring that a school meets all federal parental involvement mandates California Education Code 64001(a) requires that districts receiving state, federal and other applicable funding through the Consolidated Application (Con-App) process ensure that participating schools prepare a SPSA. The SPSA is a blueprint to improve the academic performance of all students to the level of the targeted performance goals of the School Quality Improvement System (SQIS) and the LAUSD Performance Meter. The SSC is a decision-making council for all programs funded through the Consolidated Application (Con-App).

To ensure that all federal mandates, including those for parent involvment, are met, specifically: The creation of the school-level Title I Parent Involvement Policy. The creation of the Title I School-Parent Compact. The development of the Title I parental involvement budget. The proposed expenditures of all categorical funds. The development of the comprehensive school safety plan.

PRINCIPAL Community member: Lives, works in the school attendance boundary. PROOF IS REQUIRED. Is not a parent, nor employed at the school with which the council is affiliated * All members must be elected by their peers, except the principal who is the only automatic member. 50% Parents/ Legal Guardian Community 50% School Staff Is not employed at the child’s school

50% School Staff Is not employed at the child’s school There must be parity between parents and students. At the middle school level, a SSC may choose not to include student representatives: however, this must be voted on by the council and must be recorded in the bylaws. * All members must be elected by their peers, except the principal who is the only automatic member. 25% Parents/ Legal Guardian Community 25% Student (Secondary)

Education Code 52176(b) states that all schools, including Special Education schools, with twenty-one (21) or more English Learner (EL) students, not including Reclassified Fluent English Proficient (RFEP) students, are required to establish an English Learner Advisory Committee (ELAC). Functions and Responsibilities: Provide written recommendations to the SSC regarding programs and services for EL students.  Advise on the development of the Single Plan for Student Achievement in relation to the English Learner Master Plan.  Assist in the development of the school’s language census, the assessment of achievement gaps of the EL student population, and the development and evaluation of the school’s program for EL students.

 Advise on efforts to make parents aware of the importance of regular school attendance, and review the school’s student attendance data and the District’s student attendance policy.  Include on the agenda information related to all aspects of the District’s Master Plan for English Learners.  Use the Comprehensive School Needs Assessment to identify and address the linguistic and academic needs of ELs and to develop training and support for parents.

 Parents and legal guardians of EL students must constitute at LEAST 51% of the membership on the ELAC.  When the percentage of EL students in a school constitutes more than 51% of the total number of pupils, parents and legal guardians of EL students shall constitute membership on the ELAC in at least the same percentage as their children are represented in the total of the school.

The minimum number of ELAC members will depend on the number of English Learner students in a school. The required number of ELAC members will be as follows: Number of English Learners in a School Minimum Number of ELAC Members required 21 to 75 ELsA minimum of 3 total members required 76 to 150 ELsA minimum of 5 total members required 151 to 225 ELsA minimum of 7 total members required 226 ELs and aboveA minimum of 9 total members required

24 minutes sign-ins operating norms SSC/ELAC BINDER handouts bylaws announcements agendas recommendation forms certification form ballots attendance record

OFFICERS CHAIRPERSON Preside at all meetings. Sign all letters, reports and other communications of the council/committee. Perform all duties relevant to the office of the Chairperson. Participate in planning of the agenda. Have other such duties as are prescribed by council/committee. Note: The ELAC Chairperson will automatically serve as the school’s representative to the Educational Service Center ELAC Delegate Convening. Membership is non-transferable. OFFICERS VICE-CHAIRPERSON Represent the Chairperson in assigned duties Substitute for the Chairperson in his or her absence, except at Delegate Convening. Participate in planning of the agenda. SECRETARY Keep minutes of all regular and special meetings of the council/committee. Provide the original meeting minutes to the principal or designee. Assist in keeping the records of the council/committee. Maintain a current roster of the council/committee members. Perform other such duties as are assigned by the Chairperson. Participate in the planning of the agenda. PARLIAMENTARIAN Assists the Chairperson in ensuring all rules and bylaws are followed. Be knowledgeable about the California Open Meeting Law (Greene Act), District policies, bylaws of the committee, and parliamentary procedures - Robert’s Rules of Order. Participates in planning of the agenda.

DELEGATION OF AUTHORITY The ELAC may delegate authority to an established SSC provided the following requirements are met:  The percentage of English Learners does not exceed 50% in elementary schools or 25% in secondary schools.  The SSC has a pre-existing ELAC subcommittee.  The percentage of EL parents participating in the parent portion of the SSC reflects at least the same percentage as EL students enrolled in the school.

DELEGATION OF AUTHORITY The ELAC may delegate authority to an established SSC provided the following requirements are met:  ELAC has been duly constituted.  ELAC members have been informed, during a regular (non-election) meeting, of the ELAC’s responsibilities prior to a vote to delegate authority.  During a subsequent meeting, at which quorum has been established, ELAC discussed and voted to delegate the ELAC responsibilities to the SSC.  A unanimous vote of the full ELAC membership present is required to approve delegation of authority to the SSC.  The decision must be recorded in the ELAC minutes.

DELEGATION OF AUTHORITY The ELAC may delegate authority to an established SSC provided the following requirements are met:  SSC accepted the responsibilities of the ELAC by unanimous vote.  Submission of a Delegation of Authority form signed by the SSC chairperson and the principal to the Educational Service Center Administrator of Parent and Community Engagement for final approval.  SSC participates in training to address all ELAC responsibilities  The decision must be recorded in the SSC minutes.

29 Delegation of Authority In order to delegate authority of the ELAC to SSC, the ELAC MUST first : - Inform all members during a regular (non- election) meeting of the ELAC’s responsibilities - During a subsequent meeting, establish quorum -Discuss and vote to delegate the ELAC’s responsibilities to the SSC -A unanimous vote of the full membership present is required -Record decision in the ELAC minutes - ELAC must be duly constituted Orientation/ Election 1st Regular Meeting 2nd Regular Meeting BUL Attachment F

30 Delegation of Authority In order to complete the delegation of authority process, SSC members must : - Submit a Delegation of Authority Form signed by the SSC Chairperson and principal to the SSC PACE Administrator for final approval - Participate in training to address all ELAC responsibilities - Accept delegation of authority by unanimous vote BUL Attachment F

ELAC Recommendation Process English Learner Advisory Committee sends written recommendations to SSC. SSC responds to written recommendations within 30 days. SSC ELAC

Three important steps to follow: STEP 1 Informing Notify all parents and stakeholders of orientation/elections. Include date, time, location and the agenda items to be addressed. STEP 2 Posting Orientation notices (agendas) must be posted outside of the school building at least seventy-two (72) hours prior to the scheduled orientation, being continuously accessible for all stakeholders. Election notices must be posted outside of the school building at least five (5) days prior to the scheduled election, being continuously accessible for all stakeholders. STEP 3 Meeting Distribute agenda outlining the objective of the meeting (orientation/election). Explain the roles and responsibilities of the committee and duties of officers. Declare all seats vacant. Explain the election procedures for voting (refer to Handout 12).

PIECE IT TOGETHER ACTIVITY Revised 8/18/

REVIEW OF RESOURCES Revised 8/18/

35 Go to LAUSD home page Click on FAMILIES On right hand side Click on Tools for schools and ESC South Parents webpage.

36 SSC CERTIFICATION FORM DUE ON OR BEFORE: SEPTEMBER 30, 2014 Please submit to your assigned PARENT EDUCATOR COACH

37 ELAC CERTIFICATION FORM DUE ON OR BEFORE: SEPTEMBER 30, 2014 Please submit to your assigned PARENT EDUCATOR COACH

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René Robinson,René Robinson,Administrator (310) (310) FlorChaidez, LCSW,FlorChaidez, LCSW, Parent Ed. CoachParent Ed. Coach (310) (310) Claudia PelayoClaudia Pelayo Parent Ed. CoachParent Ed. Coach (310) (310) MaganMitchell, Ed.D,MaganMitchell, Ed.D, Parent Ed. CoachParent Ed. Coach (3 10) Veronica Obregón, LCSW, Ed.D,Veronica Obregón, LCSW, Ed.D, Parent Ed. CoachParent Ed. Coach (310) (310) JaelOvalle, TranslatorJaelOvalle, Translator (310) (310) YomiraBautista FACISIMILE (310) (310) (310) ESC SOUTH Parent and Community Engagement 41