EMERGENCY NOTIFICATION SYSTEMS Presenter: Info Tech

Four emergency notification systems Four emergency notification systems How to activate How to activate External and internal speakers External and internal speakers VoIP paging system VoIP paging system Door lockdown Door lockdown Emergency Texting System Emergency Texting System

Active Shooter Policy Steps to Follow on Intruder / Active Shooter

The Sheriff’s Department will:  Immediately react to the situation.  Advise Administration of the incident and provide as much information as possible.  Call for a Campus Wide Lock-Down.

Administration: 1. Initiate an announcement on loud speakers – indoors and outdoors.

To activate the internal speaker strobe and the 2 exterior speaker array 1. (Internal) call (8105) – wait for two rings 2. Wait for quick beep 3. Press * \ press **** 4. Wait for beep 5. Press “12” for active shooter (note other codes for different situations)

Administration: 2. Initiate telephone announcement (desk phones via the speakerphone feature).

Activate the VoIP Paging System (Desktop Phone) 1. On your office phone press on SERVICES button 2. Press on the arrow button to look for location or select “All Phones -ELAC Campus” 3. Press on and the speaker will go on. 4. Make your announcement

Administration: 3. Remotely lock all exterior electronic doors for buildings that have Electronic Card Access*

Administration: 4. Initiate text message to cell phones of all registered participants*

Activate the Emergency Text Messaging System – option 1 1. Access ELAC website 2. Click on Emergency Alerts 3. Click “Registration Login” on left side and login with Rave account 4. Click on Create Alert 5. Type in the Alert name 6. Click on TEXT and enter the ALERT message 7. Click on “Add ” button next to Delivery Targets 8. Select “All People” and click on Save. 9. Send this Alert

Access the text message functionality on your mobile phone. Access the text message functionality on your mobile phone. Address the text message to (mRave). Address the text message to (mRave). Begin the message with the word “Alert” (this tells the Rave Begin the message with the word “Alert” (this tells the Rave platform that you intend to trigger a broadcast alert). platform that you intend to trigger a broadcast alert). Note: Rave uses the keyword “Alert” to determine that the message sent Note: Rave uses the keyword “Alert” to determine that the message sent Activate the emergency texting system – option 2

Activate the emergency texting system Is intended for ALL USERS of your school or institution. The keyword is Is intended for ALL USERS of your school or institution. The keyword is NOT case sensitive. NOT case sensitive. Enter a space after the word “Alert” Then add the message you’d Enter a space after the word “Alert” Then add the message you’d like to broadcast (maximum length is 154 characters). like to broadcast (maximum length is 154 characters). Send your text message. Send your text message. Note: Alert messages exceeding Note: Alert messages exceeding 154 characters will be truncated. 154 characters will be truncated.

Step 3 Emergency text messaging Number:

Emergency voic notification – Emergency voic notification – Call Mass notification. Mass notification. Pop-up window notification on your computer. Pop-up window notification on your computer. Questions about RaveMobile – Questions about RaveMobile – Call Call

Remotely lock all Exterior Electronic Doors – for Buildings that have Electronic Card Access  This means that perimeter doors of buildings will be locked.  Inside doors such as offices or classrooms will need to be locked manually.

How to lock your door manually. Different doors, know your door. Practice… Practice…

 Occupants of the room must lock the doors with a Employee ID Card or Staff Key.  Instructions on how to lock the doors with the Staff Key will be next to the locks.  For rooms with glass doors or all-glass- walls, you should determine the location of the nearest “safe room”. This can be a Closet or Supplies Room. Make sure you have access. If you decide to take shelter in an Office or in a Classroom

All Clear…

Thank you