Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Department of Defense WELCOME TO T-230 Special Circumstances Travel (SCT)

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) T-230 CLASS OVERVIEW Topic: Special Circumstances Travel Target Audience: Travelers, Travel Clerks, NDEAs and DTAs Time: Approximately 45 minutes Pre-Requisites: T-101 Document Processing - Authorizations T-102 Document Processing – Vouchers OR Equivalent DTS Training or Experience

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TECHNICAL ISSUES? AUDIO GAPS SLOW SCREEN CHANGES DISCONNECTS Exit class Close all other software applications Log back into class Check with local IT staff If problem persists call the DISA Help Desk:

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 4 SELECT: GUEST ENTER: FULL NAME + SERVICE/AGENCY INITIALS ATTENDANCE CREDIT Helen Smith/DTMO

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) COMMUNICATING IN CLASS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Training Objectives Introduction to SCT SCT Itinerary Creation SCT Trip Type Descriptions SCT Trip Types by DTS Functionality SCT-Specific DTS Functionality 6

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Definitions Uniformed member A person commissioned or enlisted in the U. S. Army, Navy, Air Force, Marine Corps, NOAA, or PHS Civilian employee A person whose salary is currently being paid by the DoD Government employee A non-DoD federal employee whose travel is being paid by DoD Sponsor A military member or civilian employee with at least one dependent Dependent Given the right conditions, a spouse, child, sibling, or parent of a military member or civilian employee. Could include a person with a similar relationship Escort A person who accompanies a member while on official travel Attendant An escort appointed by competent medical authority to assist a patient who is on official travel. 7

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) What is SCT? Uncommon travel types allowed by JFTR/JTR Standard TDY means: Examples of SCT –Patient travel –Emergency travel –Dependent travel Traveler Type:Travel Type: Military Member Civilian Employee Government Employee Business Training Deployment

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Entitlements: Standard TDY vs SCT Standard TDY reimbursement or payments: –Transportation and lodging expenses –Mileage and non-mileage expenses –Meals and incidental expenses SCT trip types may allow: –Standard TDY entitlement rules –Restricted or no transportation entitlement –Modified or no per diem entitlement –Altered entitlement calculations

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Itinerary Creation Select: Special Circumstances Trip Type DTS Displays: Secondary Selection List –Specific SCT trip types –List varies based on traveler’s profile Select: Trip Type from Secondary List DTS Displays: Eligibility Requirements –New informational screen opens –Unique for each trip type 10

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 11 SCT Trip Type Drop-Down Option

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 12 Secondary Selection Drop-Down

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 13 Information Pop-up  Description  Regulations  Eligibility  Entitlements  Other Information

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 14 Creating a Standard TDY Trip OPEN Trip Type Drop-Down List START ON Trip Overview Screen Standard TDY The last option is Special Circumstances SELECT TRIP TYPE From 20 STANDARD TDY DEFINITIONS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 15 Creating SCT Trips Information Pop-up SCT Secondary Selection Screen * Trip Type Selection Screen *Sample Only OPEN Trip Type Drop-Down List START ON Trip Overview Screen SELECT SCT TRIP TYPE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 16 “Information Only” Trip Types Information Pop-up Trip Type Selection Screen SCT Secondary Selection Screen – INFORMATION ONLY

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 17 SCT Trip Type Selected

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types: Patient Travel MEDIC MIL MEMBER TDY MEDIC CIV EMP OCONUS MEDIC FAM MEM MIL CONUS MEDIC FAM MEM MIL OCONUS MEDIC FAM MEM CIV OCONUS MEDIC CONVALESCENT LEAVE MEDIC EXP FORSPEC NEEDS TDRL DISABLED PHYS EXAM 18

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types: Escort / Attendant Travel ESCORT-ATTEND FULLTDY ESCORT-ATTEND EMP RETURN FAM MEM ILL MIL SPONSOR FAM MEM ILL CIV SPONSOR FAM MEM CIV ILL MIL SPON MEDIC FAM ATTND OVR100MI 19

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types: Emergency Travel EMERGENCY LEAVE EMERGENCY WHILE TDY EMERGENCY VISIT TRVL (EVT) FAM VISIT TRAVEL (FVT) 20

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types: Military Travel UN PEACEKEEPING RECALL FROM LEAVE SHIP RELOCATED WHEN AWAY DISCIPLINARY ACTION AMATEUR SPORTS COMP 21

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types: Civilian Travel PRE EMPLOY PERDIEM ONLY PRE EMPLOY TRANS ONLY PRE EMPLOYMENT FULL TDY LABOR ORG REPRESENTATIVE TRAVEL AT NO EXPENSE 22

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types: Student Travel CADET- MIDSHIPMEN STUDENT OF MIL US SCHOOL STUDENT OF CIV US SCHOOL STUDENT SPEC DoDEA EVAL STUDENT DoDEA ACADEM C C 23

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types: Other Travel NON-FEDERAL HONOR AWARD WITNESS TRAVEL CONGRESSIONAL TRAVEL R R AND SPECIAL R R FEML-FUND ENVIRO MORALE 24

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types by Eligible Personnel Military Members Civilian Employees 25 Medical Escort or Attendant FEML Interview Witness Award Recipient R&R Emergency While TDY Emergency Visit Peacekeeper Return to Ship Medical Exam Recall from Leave Patient Amateur Sports Convalescent Leave Disciplinary Cadets/Midshipmen Labor Rep Family Visitation OCONUS Student Congressional Emergency Leave Trip types below the line include dependent travel No Gov’t Expense

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types: Full Entitlements Current DTS Functionality Used CADET-MIDSHIPMENFAM MEM CIV ILL MIL SPON RECALL FROM LEAVEMEDIC CIV EMP OCONUS UN PEACEKEEPING TDYPRE EMPLOYMENT FULL TDY MEDIC MIL MEMBER TDYLABOR ORG REPRESENTATIVE TDRL DISABLED PHYS EXAMSTUDENT SPEC DODEA EVAL SHIP RELOCATED WHEN AWAYNON-FEDERAL HONOR AWARD AMATEUR SPORTS COMPESCORT-ATTEND FULL TDY All offer full transportation and per diem entitlements Civilian Travel Other Travel Military Travel

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Per Diem Entitlements Detail Screen

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Information Only SCT Trip Types 28 Information Only FAM MEM ILL MIL SPONSOR FAM MEM ILL CIV SPONSOR MEDIC FAM MEM MIL CONUS MEDIC FAM MEM MIL OCONUS MEDIC FAM MEM CIV OCONUS MEDIC EXP FORSPEC NEEDS EMERGENCY WHILE TDY WITNESS TRAVEL TRAVEL AT NO EXPENSE Medical Travel Other Travel

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types: Special Entitlements Trip TypePer DiemTransportation EMERGENCY LEAVENoneRestricted R R AND SPECIAL R RNoneRestricted DISCIPLINARY ACTIONNoneRestricted FAM VISIT TRAVEL (FVT)NoneRestricted PRE-EMPLOY TRANS ONLYNoneRestricted EMERGENCY VISIT TRVL EVTNoneRestricted FEML-FUND ENVIRO MORALENoneRestricted STUDENT DODEA ACADEM C CNoneRestricted MEDIC CONVALESCENT LEAVENoneRestricted ESCORT-ATTEND EMP RETURNNoneRestricted STUDENT OF MIL US SCHOOLNoneFull STUDENT OF CIV US SCHOOL1 Day OnlyFull PRE-EMPLOY PERDIEM ONLYFullNone MEDIC FAM ATTEND OVR100MIFullRestricted CONGRESSIONAL TRAVELSpecial

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 30 Blocked Entitlements

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 31 No Per Diem Entitlements

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 32 Limited Expense Entitlements

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types: Dependent Travel 33 Dependent Travel Allowed STUDENT OF CIV US SCHOOLFAM MEM CIV ILL MIL SPON STUDENT OF MIL US SCHOOLFAM MEM ILL CIV SPONSOR STUDENT SPEC DODEA EVALFAM MEM ILL MIL SPONSOR STUDENT DODEA ACADEM C CMEDIC CIV EMP OCONUS EMERGENCY LEAVEMEDIC FAM ATTEND OVR100MI EMERGENCY VISIT TRVL EVTESCORT-ATTEND EMP RETURN FEML-FUND ENVIRO MORALE Student Travel Emergency Travel Medical Travel Other Travel

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 34 SCT- Dependent Travel

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 35 SCT - Dependent Travel

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 36 SCT – Dependent Travel

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT Trip Types: Alternate Locations 37 Designated / Alternate Location Allowed R R AND SPECIAL R RFAM VISIT TRAVEL (FVT) FEML-FUND ENVIRO MORALEEMERGENCY VISIT TRVL EVT Leave-Related Travel Emergency Travel

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 38 Entering an Alternate Location

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT-Specific DTS Functionality Other Auths Screen –Automatically generated when SCT trip type selected –Remarks pre-populated Can be added to but not edited Read-only after save SCT Conditional Routing –DTA Maintenance Tool > Add Routing Element 39

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Other Auths Screen

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SCT - Conditional Routing List

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Summary Introduction to SCT SCT Itinerary Creation SCT Trip Type Descriptions SCT Trip Types by DTS Functionality SCT Specific DTS Functionality 42

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Lobby set-up: o Instructor audio turned off o Questions answered for 15 minutes o Lobby stays open 60 minutes Please help us evaluate: o Complete 3 polls in the lobby o Fill out ICE card when it opens Use the lobby resources: o Download class slides o Use links to DTMO website & TRAX CLASS CLOSING LOBBY

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) THANK YOU FOR ATTENDING DISTANCE LEARNING For a three month schedule of DTMO distance learning classes Go to the DTMO Website > Training Resources Center 44