English Language Learners: Documentation Folders

Relevance of Blue Folders ● Developed to maintain consistent documentation organization ● Facilitates documentation organization within and across campuses ● Ensures reliable accessibility of legal documents and related files

Three Sections to Complete Five Parts Section I: Initial Documentation Section II: TELPAS STAAR/TAKS Section III: Annual Review/Reclassification Exit/Monitor Documentation Folder Sections

Section I. Initial Documentation The documents in this section are listed in the order that they should be stacked. (click on links to see a sample of the documents) Documents to include in left side bracket: IPT Test(s) (Initial Placement tests ONLY) (if applicable) Woodcock-Muñoz (test booklet(s) and result(s) (Initial Placement tests ONLY) Woodcock-Muñoz (test booklet(s) and result(s) Terra Nova Results (if applicable) Terra Nova Results ARD/LPAC Collaborative Meeting Documents (if applicable) ARD/LPAC Collaborative Meeting Documents Parent Permission Letter LPAC Entry/Initial Placement card (white or pink) Parent Denial Conference Form (if applicable) Parent Denial Conference Form Parent Denial Statement (if applicable) Parent Denial Statement Folder Checklist Memo (if applicable)

Documents included in right side bracket: Asylee/Refugee/Parolee Documentation of Insufficient Progress (if applicable) Student History Worksheet PEIMS Form - Initial Placement Section I. Initial Documentation

Blue Folder Checklist

Section II. TELPAS Included in the left bracket are TELPAS documents: TELPAS Writing Samples (Complete writing collections from past two (2) years) TELPAS Writing Samples TELPAS Confidential Student Report(s)Confidential Student Report(s)

Section II. STAAR/TAKS Included in the right bracket is STAAR information: *Some students may still have TAKS reports in this section* LPAC Accommodations Decisions Letter to Parents Participation and Linguistic Accommodation Forms STAAR Confidential Student Report(s) Confidential Student Report(s)

Section III. Annual Review/Reclassification Annual review and reclassification documents are required actions for review, reclassification, or exit of students. Documents included in the left bracket: IPT Test Booklets - End of Year (If Applicable) Woodcock-Muñoz Test and Results (test booklet(s) and result(s) that were used for annual review (Not Initial Placement) LPAC Review/Reclassification Forms This form was previously on yellow cardstock. LPAC Review/Reclassification Forms

Section III. Exit/Monitor -Documents included in right side bracket: -All Intervention Forms (if applicable) -Parental Report on Student ProgressParental Report on Student Progress -PEIMS Data Entry Form for Exit/ReclassificationPEIMS Data Entry Form for Exit/Reclassification -Exit from Bilingual/ESL Program - Letter to ParentExit from Bilingual/ESL Program - Letter to Parent -First (F) and Second (S) Year Monitor FormFirst (F) and Second (S) Year Monitor Form

Maintain Folders - Maintain folders on a consistent basis, keeping documents in order and organized - Avoid waiting to file documents appropriately - Folders are subject to review at any time

Questions Questions about folders and documentation should be directed to appropriate LPAC Facilitator: Rosa Avila Alonzo Garcia Diana Torres-Reyes Contact Number: (432)

RESOURCES

Go Back

Terra Nova Online Report

Pencil and Paper Terra Nova Results Go Back

Go Back

ARD/LPAC Collaborative Go Back

Initial Placement Card

Go Back Old Initial Placement Card

Parent Denial Conference Go Back

Parent Denial Statement Go Back

TELPAS Cover Sheet Go Back

Go Back

LPAC Review Card

Old Review Card Go Back

Monitor Card Go Back

Student History Worksheet Go Back

PEIMS Data Entry Go Back

Parental Report on Student Progress

PEIMS Data Entry Form- Exit/Reclassification Go Back

Exit Letter Go Back

LPAC Accomodations Decisions Letter to Parents Go Back