The purpose, practicalities, pitfalls and policies of managing and sharing data in the UK AAMG-CICAG Measurement, Information and Innovation meeting 20 October 2015 Dr Danny Kingsley

Can we cover this in 15 minutes (allowing 5 min for questions?) UK policy landscape Places to share data What are we trying to achieve? Let’s start at the beginning Basics of Research Data Management Issues with sharing (or not) data

The data policy landscape Lots of slightly different rules in the UK

Policies Funder – RCUK Common Principles on Data Policy Government – Draft Concordat on Open Research Data released by the RCUK for consultation which ended on 28 September – Cambridge coordinated a joint response with other universities Publishers Institutional – Cambridge University Research Data Management Policy Framework.

RCUK Common Principles on Data – “Publicly funded research data are a public good (…), which should be made openly available with as few restrictions as possible” – / /

The principles might be common…

What the researcher hears From Bill Hubbard Getting the rights right: when policies collide

Places to share data There are lots of options

Open repositories (some are free, some charge)

Disciplinary specific repositories Gene Expression Omnibus – Public function genomics data repository arXiv – e-prints in Physics, Mathematics, Computer Science, Quantitative Biology, Quantitative Finance and Statistics Oxford Text Archive – Literary and linguistic texts for higher education UK Data Service – Social science data Natural Environment Research Council (NERC) run 7 repositories

Journals Either as supplementary data, or in data-only journals – PLOS data sharing policy (Dec 2013) – Nature’s journal Scientific Data

We are a long way from there

So what’s it all about then? What are we actually trying to achieve with open data policies?

In conversation with Ben Ryan EPSRC Please share: – the data that underpins publications – the data that validates research findings – the data that is worth keeping The default position is ‘data should be open’ Published research findings should be testable Maximise the impact of publicly funded research Maintain public trust in science and research They are trying to create a new research culture

Responses to data sharing policies What’s the minimum we can get away with? This is crap ‘They’ are just doing this because ‘they’ can But it will take a huge effort to get the data in a useable form No-one will look at it What a waste of time

Data excuse bingo

We are trying to start at the end We should begin at the beginning - a stitch in time and all that…

In conversation with Michael Ball BBSRC Disciplines themselves must establish ways of dealing with data – This is the beginning of an ongoing process Researchers need to consider how to deal with data from the beginning of a research project You can ask for money to manage data in the grant application

Research data management The practice of sharing data requires the data to be: – Accessible – Intelligible – Assessable – Reusable

Some of it is really obvious How many of you: – Use a file naming protocol? – Ensure all your laptops are backed up? – Have written a data management plan for your current project? – Determined who in the team owns the data? PS: this last one REALLY matters

Skillsets required for managing and curating data

Lots of jobs…

Issues with sharing data Both with sharing and not sharing

Issues raised by researchers There is a very real concern that the UK will become unattractive for collaborations Researchers discussing changing the type of research being done to reduce the amount of data being produced There is discussion in some circles whether applying for EPSRC funding is worth the hassle

Consequences of not sharing data Medicine – Having the data publicly available in two trials of deworming pills demonstrated that a population wide deworming program did not improve school performance – Economics – A study widely cited to justify budget cutting in the US had a mistake in the calculations which was only revealed when the Excel file was released – the-excel-error-that-changed-history the-excel-error-that-changed-history Physics – It took 12.5 years to withdraw Jan Hendrik Schon’s work on ‘organic semiconductors’ because the reviewers were unable to replicate the results without access to the original data or lab books – ss_physics_fraud_gets_last_laugh_whole_book_about_himself ss_physics_fraud_gets_last_laugh_whole_book_about_himself

Questions? Dr Danny Kingsley Head of Scholarly Communication University of Cambridge Blog: Website: Twitter: