1. Tri-Agency Open Access Policy on Publications: What You Need to Know Jenn Riley Information Session on Tri-Agency Open Access Policy June 2015

2.  Peer reviewed journal publications  …arising out of SSHRC, NSERC, CIHR grants  …awarded after May 1, 2015  …must be made freely available within 12 months of publication The policy

3.  SSHRC, NSERC: brand new!  CIHR: continues the same policy that’s been in place since January 2013 affecting grants awarded since January 2008  CIHR continues requirement to share research data  No research data requirement for SSHRC, NSERC (yet) What’s changed, and what hasn’t

4.  Committing to academic freedom, and the right to publish;  Recognizing the critical importance of peer review to the scholarly communication ecosystem;  Maintaining the high standards and quality of research by committing to academic openness and responsible conduct of research;  Promoting recognized research best practices and standards across disciplines, and embracing and sharing emerging practices and standards;  Advancing academic research, science and innovation;  Effective dissemination of research results; and  Aligning activities and policies between Canadian and international research funding agencies. Principles guiding the policy

5.  Follows a late 2013 public consultation  201 responses  Expressing a wide variety of opinions  The Tri-Agencies have a responsibility to make research available to the widest possible audience and at the earliest possible opportunity  As part of a federal commitment to open science, from initiative 6.2.2 inSeizing Canada’s Moment: Moving Forward in Science, Technology, and Innovation (2014)Seizing Canada’s Moment: Moving Forward in Science, Technology, and Innovation Why are the Tri-Agencies doing this?

6. Deposit in an open access repository OR Publish in an open access journal How to comply

7.  Disciplinary or institutional  eScholarship@McGill is our institutional option eScholarship@McGill  Email escholarship.library@mcgill.ca, and we’ll take care of it!  Including any necessary embargo periods  There are hundreds (thousands?) of disciplinary repositories  OpenDOAR – The Directory of Open Access Repositories is a tool for locating them OpenDOAR  Some well known options  PubMed Central Canada (health and life sciences; only CIHR grantees may deposit) PubMed Central Canada  ArXiv (physics, mathematics, computer science, quantitative biology, quantitative finance, statistics) ArXiv  Social Science Research Network (many social science fields) Social Science Research Network Depositing in an OA repository

8.  Policy requires deposit of:  "the final full-text peer-reviewed manuscript (the post-print) or the published version where allowable. The final full-text peer-reviewed manuscript must include all tables, figures, images and appendices.”  Approximately 70% of publishers’ default policies are consistent with this requirement Which version should be deposited?

9.  This is the researcher’s responsibility  A typical journal publishing agreement involves  Author transferring copyright to the publisher  Restrictions on what the author can do with the paper after publication  Therefore negotiation may be needed  Look up publisher policies  Standard author agreements are often on a journal’s web site  SHERPA/RoMEO database has easy to use summaries SHERPA/RoMEO  CARL SPARC Canadian Author AddendumSPARC Canadian Author Addendum  Legal document an author can send along with their signed publication agreement  Provides author some key rights including repository deposit Negotiating deposit rights

10.  Article Processing Charges (APCs) are allowable grant expenses  OK if OA delayed up to 12 months  OK if journal is hybrid, as long as your paper is OA  Find an OA journal at the Directory of Open Access JournalsDirectory of Open Access Journals  Judge a journal’s quality based on the papers published there and its editorial board, not on its OA vs subscription model Publishing in an OA journal

11.  Encourages OA published papers also be deposited in a repository  Grant recipients must acknowledge Agency contributions in all peer- reviewed publications, quoting the funding reference number  Posting on personal web site not sufficient; must be a repository  Doesn’t apply to training and salary awards (e.g. fellowship programs)  Research data:  CIHR: “Deposit bioinformatics, atomic, and molecular coordinate data into the appropriate public database,” and “Retain original data sets for a minimum of five years after the end of the grant”  SSHRC, NSERC: no requirement yet; expecting a statement of principles on data management soon Other details of the policy

12.  Tri-Agency Framework: Responsible Conduct of Research  http://www.rcr.ethics.gc.ca/eng/policy-politique/framework-cadre/ http://www.rcr.ethics.gc.ca/eng/policy-politique/framework-cadre/  Includes a process for handling breaches of agency policies  Centers around investigating allegations made  CIHR monitors through Research Reporting System (RRS)  Requires URL or DOI for all papers How will the Tri-Agencies enforce the policy?

13.  It doesn’t have to  Majority of journals already consistent with policy  When not, authors can negotiate their publishing agreement  Publishers accustomed to receiving these requests  More and more journals offer an open access option Does this limit my publishing options?

14.  Easier way to do lookups in SHERPA/RoMEO (for fall)  Negotiating deposit rights  Email template  CARL/SPARC author addendum  Understanding publishing agreements  Finding a place to deposit  Depositing in eScholarship@McGill  Finding a place to publish OA Support provided by the McGill Library

15.  READ THE POLICY  And the FAQ  And check out the toolbox  Take compliance seriously; engage with the details  Read your publishing agreements  Keep copies of your author manuscripts  Be aware of the best repositories in your discipline  Be aware of the best OA journals in your discipline  Take this as an opportunity to know and exercise your rights, and to make your research more widely accessible Researcher best practices

16.  jenn.riley@mcgill.ca jenn.riley@mcgill.ca  escholarship.library@mcgill.ca escholarship.library@mcgill.ca  Information on the policy and open access from the Library: http://www.mcgill.ca/library/services/open-access http://www.mcgill.ca/library/services/open-access  The policy: http://www.science.gc.ca/default.asp?lang=En&n=415B5097-1 http://www.science.gc.ca/default.asp?lang=En&n=415B5097-1 Thank you!