Success For Each Child & Eliminate The Opportunity Gap PSESD Strategic Design Team Meeting (March 2, 2016)

OUR MISSION END: Success for Each Child & Eliminate the Opportunity Gap Goal: Become an Antiracist Multicultural Organization

PSESD DESIGN– 3 PHASES

OUR TIME TODAY Transparent process to lift up the perspectives of PSESD community and staff, including the design team Share the strategic design story Develop the next iteration of the context map Develop the next iteration of the problem formulation Share additional design specifications/ideas for the future ESD Collectively lift up emerging themes from the design specifications/ideas shared by staff and community to date

November 2015 DT Meeting DT Context Map v1 DT Stakeholder Map v1 January 2016 DT Meeting DT Problem Formulation v1 DT Design Specs v1 March 2016 DT Meeting DT Grounding in racial equity Develop stakeholder conversation questions March-April 2016 Stakeholder conversations (Collect stakeholder design specs) April 2016 Planning team develops Context Map v2 based on 1/28 DT meeting and stakeholder conversations Planning team develops Problem Formulation v2 based on 1/28 DT meeting and stakeholder conversations April 2016 DT Meeting Review Context Map and Problem Formulation v2 DT Stakeholder conversation (design specs) Identify emerging design themes from stakeholder conversation April 2016 Board Work Study Grounding in racial equity Discuss emerging design themes from stakeholder conversations Board stakeholder conversation (design specs) May 2016 DT Meeting DT will write first draft design statements May or June 2016 Cabinet reviews design and potentially identifies early implications for budgeting June 2016 Stakeholders who shared their perspectives in stakeholder conversations review first iteration and provide feedback August 2016 Board adopts design and plans for implementation Ongoing communication and relationship building with stakeholders PSESD Strategic Design Team Process Today

ALL ARE ASKED TO LEAD WITH RACIAL EQUITY Design Team (DT): Craft a visionary design based on stakeholder design specifications. Make a set of recommendations to the Board. External Stakeholders: Contribute best thinking about the future functions, structure and process of PSESD. John Welch: Share the vision for the design work and engage stakeholders. Planning Team: Co-develop the DT meeting agendas and the design process. PSESD Board: Adopt design specifications and plan for implementation. PSESD Cabinet: Support planning for implementation. PSESD Staff: Contribute best thinking about the future functions, structure and process of PSESD Sarita Siqueiros Thornburg: Co-develop the DT meeting agendas and the design process, and ensure a set of design specifications is completed. Susan Leddick: Co-develop the DT meeting agendas and the design process, and ensure a set of design specifications is completed.

OUR NORMS AND AGREEMENTS ▪Stay Engaged ▪Be open and non-judgmental ▪Experience Discomfort ▪Expect & Accept Non-Closure ▪Speak YOUR Truth (in the room) ▪NAME your intent & OWN your impact ▪Ensure RET is used in all aspects of work including decision making ▪Ground the work in the context of the foundational components (RET, Transformative Values, etc.) ▪Check-in on decision points—make sure everyone is on the same page; “thumbs up, thumbs down” ▪Demonstrate respect, tolerance, inclusiveness ▪Take the time needed to design a solution using transforming values ▪Be bold, assertive and lead with concrete goals ▪Inclusive Engagement ▪Step up, step back, invite in ▪Acknowledge and value all opinions; be aware of positional power. ▪Put relationships first ▪Inclusion of voices of those that are physically not present ▪Inclusion of those affected in the process and policy development ▪Community engagement to bring diverse voices to the table ▪Be explicit about how we talk about race; move forward in the conversation. ▪Embrace stakeholders as experts in their experience ▪Ensure transparency throughout the process ▪Foster a community for creativity and inclusive contributions ▪Cultural competency ▪Contemplate internally and recognize personal racism ▪Some personal issues to be treated with privacy

UPDATES High School Interns Design Team membership Board work study session

WRITING OUR STORY Why? Learn from the design process, hearing from the voices of those involved What has the strategic design experience been like for you so far? What would you want people to know about it?

CUSTOMER NEEDS UNCERTAINTIES TECHNOLOGY FACTORS POLITICAL FACTORS ECONOMIC CLIMATE CONTEXT MAP: PSESD TRENDS 11/5/15

CONTEXT MAP Defining the environment in which we find ourselves… What’s missing? What’s most important?

CONTEXT MAP

PROBLEM FORMULATION Big challenges, opportunities for design What’s missing? What’s most important?

LET’S TAKE A BREAK!

COMMUNITY CONVERSATIONS Who we have talked with What questions we have asked Who we will talk with

DESIGN TEAM DESIGN SPECIFICATIONS How can we, together remove inequities in the education system that create barriers to student, family and community success? - or- What would we do, and how would we operate to move more effectively toward our goals of success for each child, eliminate the opportunity gap and become an antiracist multicultural organization?

GROUNDING Transforming institutional values Racial Equity Tool Tenets ▪Educate on racial issues and raise racial consciousness ▪Promote racially inclusive collaboration and engagement ▪Assess community conditions and set goals for affecting desired community impact. ▪Expand opportunity and access for individuals ▪Affect systemic change ▪Develop and implement strategies for eliminating racial inequity

SAMPLES FROM A SERVICE CENTER “OUT EAST” 1.Serve directly learners who are most at risk and those who educate them. 2.Develop and disseminate evidence- based teaching practices and programs. 3.Be a cutting-edge organization known for innovative, high-impact, holistic programs that are models of excellence. 4.Have a well-defined process for continuous improvement and renewal. The process assures that the organization is flexible, adaptive, responsive to changing needs, and capable of learning. 5.Have a well-defined process for communicating with stakeholders both inside and outside the organization. 6.Assure that stakeholders know what we do and the value we add. 7.Recognize how critical our staff are to the organization’s success and having done so, develop them as professionals and provide them the resources, support, and equipment to do their jobs well. 8.Clearly define the benefits and responsibilities of membership. 9.Have a governance structure that facilitates and supports the vision of HEC II. 10.Have a campus, remote physical locations, and virtual programs.

IN PAIRS Results, impact…what to do Function “Parts” and their relationships (time) Structure How things will work Processes

EXAMPLE 200 comments Hypothetical emerging themes: Convene job-alike groups for district staff Be a resource for developing CBO- district relationships ESD staff take a “teaching rather than a telling stance” Offer more grant writing and fund development support

COLLABORATIVE COMMENT ORGANIZING Organize into pairs, one ESD person and one community partner Each pair has a set of comments/design specifications We will spend about an hour reading the comments and finding themes across them Also note interesting ideas that are not part of themes, but that you think are important or interesting We will then look at a second set of comments and repeat the process Each set of comments will be collaboratively organized/analyzed by two pairs of people

ROTATION 1 Organize into pairs, one ESD person and one community partner Would you like to look at comments focused on function, structure or process? Go for it!

ROTATION 2 Stay in your pairs Look at a second set of comments from the same category (function, process, structure)

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PROPOSED NEXT STEPS ▪The strategic design planning team will pull together the emerging themes you identified into one document, folding themes into each other where it makes sense ▪The emerging themes will go to the PSESD Board on 4/20 for their reflection ▪We will come together on 5/13 to ▪check the emerging themes against the context map and problem formulation ▪Lift up the themes from the next set of comments/design specifications and see where there is overlap or new emerging themes ▪Write first draft design statements

CHECK-IN/CLOSING ▪To what extent did the process and outcome of our time together reflect our organizational values and the racial equity tool? ▪Thank you for the gifts you gave today ▪What do you need from us next?