About Note Writing 刘淑君

Characteristics of Note Writing a regular form simplicity in style briefness in form

General Form of Notes Date Dear XXX, ……………………………………………… …………………………………………….. ………………………………………………... Truly yours, Tom

Ways of dates- writing May 12th, May, /5/2012 May 12th May 12

专业四级考试便条写作评分标准： 格式 日期称呼结尾 均扣 1 分；结束语、谦辞 在一行或人名没写扣 1 分，最多扣两分。 内容 按要求少一点扣 1 分 语言 最多扣 4 分 语言得体性 （ ）词，少于 40 或多于 80 词扣 1 分

Comments on some writings Sample 1 Your friend has just won the first prize in the Provincial Speech Contest. Write a note of congratulations. 785/787/788

Sample 2 790/791/ /795

Sample 3 798/799 /800 Jane, your classmate, is thinking of subscribing to an English-language newspaper. And you would like to recommend one to her. Write a note, telling her which newspaper it is and describing two features of the paper.

Writing Instruction Letter of Congratulation A congratulation letter is written to praise someone for their achievement and success. With a congratulation letter, we can show others their efforts in achieving their goals and also make them proud of their achievements. If the person is well known to you, a congratulation letter can be personal and also informal.

Writing Instruction Tips for a Congratulation Letter --Write the congratulation letter soon after the achievement. --State in the beginning the specific occasion that has moved you to write the letter. -- Express praise and approval of the achievement.

Useful expressions: 1.We are all very delighted to hear the good news of your success. 2.This brings our best wishes and warmest congratulations. 3.Accept our heartiest congratulations and all good wishes.

Writing Instruction Letter of Invitation Invations can be very formal and therefore have to be engraved. Informal Less rigid format Including: the occasion, when and where

Writing Instruction Tips for invitation letter -- invite the reader to the gathering..etc. -- offer the reason --give the date, time and place --Ask for a response, by a specific date if necessary

If you must decline to accept an offer, invitation, or gift, you should: Be gracious, whatever the reason is that you must decline. Thank the person for the invitation, offer, gift, suggestion, etc. State clearly that you are unable to accept. Briefly state the reason that you are unable to accept, if desired. In closing, restate your appreciation for the person’s consideration.

Useful Expressions & Sentence Patterns Making Invitations 1. It gives me the greatest pleasure to invite you to visit this exhibition. 2. May I take this opportunity to invite you to our university to give a lecture? 3. I would like it very much if you would be our guest at dinner. 4. We have pleasure in inviting you to our annual conference.

5. My family and I would feel honored if you could come. 6. I really hope you can make it. 7. We should be delighted if you could join us. 8. I hope you will let me know that you can come. 9. We would appreciate it if you could confirm your participation at your earliest convenience. 10. Should you find it possible to accept this invitation, would you be kind enough to let me know the date and time when you would like to come.

Accepting the Invitation 1. I have pleasure in accepting your invitation to dinner on … and I will be there on time. 2. Thank you for your letter of 25 th May, and I am pleased to confirm my participation in this year’s conference in July. 3. Very many thanks for your invitation to dinner on 16 th February. 4. I am glad to come and look forward to seeing you again.

Declining an Invitation 1. I regret that I have another engagement on that day and will not be able to attend. 2. Please accept my sincere regrets for not being able to join… 3. I regret that I am not able to accept your invitation at this time. 4. Thanks so much for thinking of me.

5. It was very kind of you to ask me, but I am afraid that I will not be able to come. 6. We are so sorry that we cannot accept your kind invitation because of another engagement. 7. Unfortunately, I am not sure whether I will be able to come. 8. Hoping all the same to see you.

Letter of Apology --Offer your apology in the beginning of the letter --Give some explanation for what happened ;State exactly what you did wrong early in the apology letter --Accept responsibility for what you did and don't blame the other person ;Focus on what actions you are taking to rectify the problem

Useful Expressions & Sentence Patterns Please accept my apology for being unable to give you a definitive answer at this time... We apologize for whatever inconvenience this may cause you, but… I am sorry.. I want to apologize.. We are happy to offer you a full refund... We will be happy to notify you as soon as we receive the information you requested...

Useful Expressions & Sentence Patterns I shouldn't have lost my temper when... I have looked all over, but I'm afraid I have lost your book... I accept full responsibility for what happened... I know this was completely my fault…

Letter of thanks Write your thank-you letter as soon as possible after the interview or occasion. Write clearly and concisely;. Realize that often a thank-you letter is placed on a person's desk; Remember, everyone loves a cheerful letter that says you appreciate their kindness.

Useful Expressions & Sentence Patterns Thank you (very much) for doing sth... I must thank you for…. I am (extremely) grateful for your help….. I am most grateful for your doing sth….. I am full of gratitude to sb. for sth. Thanks for…….