Department of Defense Voluntary Protection Programs Center of Excellence Development, Validation, Implementation and Enhancement for a Voluntary Protection Programs Center of Excellence (VPP CX) Capability for the Department of Defense Department of Defense Voluntary Protection Programs Center of Excellence Basic Trend Analysis for VPP

Objectives After this presentation, you will be able to: –Describe basic trend analysis –Describe leading and lagging indicators –Understand where trend analysis requirement comes from –Describe how OSHA VPP trending requirements are captured and documented within the CX e- VPP Tool –Identify trends required to meet OSHA VPP requirements.

What is Trend Analysis Identifies a pattern –Collect Data, statistics, tables, numbers, etc. –Display Graph, chart, picture –Analyze What does it mean –React Change/modify Implement.

Starting Point Any type of database Measurement data must be reliable, accurate, and accessible. MILITARY BRANCHDATABASE NavyESAMS and/or locally generated Air ForceAFSAS and/or locally generated US Marine CorpWESS and/or locally generated ArmyLocally generated ARNGRCAS and/or locally generated

Example: 2010 Reportable Mishaps

Example of Complex Trending Data SQIP Trending allows for drill down to squadron level specific issues Root cause and implement solutions for problematic trends vs. individual findings Row LabelsGrp 1Grp 2Grp 3Grp 4Grp 5Grp 6Grp 7Grand Total ESOH Tools Tech Data FOD/HK Product/Workmanship Equipment Material Training Security Other Safety 1 1 Grand Total Row LabelsSq 1Sq 2Sq 3Sq 4Sq 5 Staff 1Staff 2Staff 3 Grand Total Group Tech Data ESOH Tools Equipment Product/Workman ship Training FOD/HK Material Security 1 1 Grand Total Group 4111 Tech Data111 Squadron 2111 Flight 142 Flight 250 Flight #19 Grand Total111

Example of Simple Trending Data

Department of Defense Voluntary Protection Programs Center of Excellence Development, Validation, Implementation and Enhancement for a Voluntary Protection Programs Center of Excellence (VPP CX) Capability for the Department of Defense What Are the Right Things to Measure?

Trailing Indicators After-the-Fact Measures of Performance –OSHA Recordable Injuries/Illnesses –Lost Time Injuries/Illnesses –Lost Workdays –Injury/Illness Direct Cost –Reports of Symptoms –First Aid Cases –Types of Injuries/Illnesses –Time of Shift/Time of Day –Age, Seniority of Injured/Ill employees.

Trailing Indicator Sources OSHA 300 Log OSHA 300A & 301 Supervisor report of injury Accident reports HR database Other locally generated sources.

Trailing Indicator Considerations Output of your safety process Produces valuable information Focus on more than the output Focus on more than the numbers Focus on more than a narrow time period Find out what’s driving the numbers.

Leading Indicators and Considerations Predict future performance Used to alter performance as required Less accurate More subjective Requires more than one to be effective.

Leading Indicator Sources Hazards reported and near-miss reports Safety perception survey and inspection results Safety training competency scores Safety training attendance (% complete) Hazards corrected –Percent complete –Number overdue Fire/emergency evacuation drill critiques Rewards program.

Indicator Comparisons Leading /Proactive indicatorsTrailing/Reactive Indicators S&HMS EvaluationAnalyzing injury & illness rates Testing effectiveness of training completed Checking for percentage of required training completed Safety Awards ProgramSafety disciplinary actions Hazards reported by employeesAnalyzing what caused employees injuries Root cause analysis accident investigation Accident investigations Discrepancy correction timesRepeat inspection discrepancies

Department of Defense Voluntary Protection Programs Center of Excellence Development, Validation, Implementation and Enhancement for a Voluntary Protection Programs Center of Excellence (VPP CX) Capability for the Department of Defense Trending Requirements & VPP

Trending Requirements Cooperative & State Program (CSP) –VPP Policy and Procedures Manual Federal Registry Notice (FRN) –Revised January 1, 2009 OSHA On-Site Report and Worksheet –Appendix D of CSP Accepted industry practice.

Trending Requirements A Trending Analysis Program is a VPP requirement The person(s) in charge of the program should know: What to trend Who is responsible for data When to submit the data Who receives the Trending What is done with the Trending.

DoD Trending Requirements DODI –Will provide trend information… OPNAVINST –…to include conducting and compiling information on trends. AFI –Include identified trends and problem areas… AR –analyze loss cause factors, systemic origins, and trends… NAVMC –…potential unsafe trends or tendencies.

VPP Requirements Management Leadership –Establishing, documenting, and communicating to employees and contractors clear goals that are attainable and measurable, objectives that are relevant to workplace hazards and trends of injury and illness, and policies and procedures that indicate how to accomplish the objectives and meet the goals.

VPP Requirements Worksite Analysis –The process must include analysis of information such as injury/illness history, hazards identified during inspections, employee reports of hazards, and accident and near-miss investigations for the purpose of detecting trends. The results of trend analysis must be shared with employees and management and utilized to direct resources; prioritize hazard controls; and determine or modify goals, objectives, and training to address the trends.

VPP Requirements Hazard Prevention and Control –Tracking of Hazard Correction. A documented system must be in place to ensure that hazards identified by any means (self inspections, accident investigations, employee hazard reports, preventive maintenance, injury/illness trends, etc.) are assigned to a responsible party and corrected in a timely fashion.

VPP Requirements Safety and Health Training –Training curricula must be up-to-date, specific to worksite operations, and modified when needed to reflect changes and/or new workplace procedures, trends, hazards and controls identified by hazard analysis. Training curricula must be understandable for all employees.

VPP Requirements OSHA On-Site Report –VIII. Elements of the VPP Review/Program Changes Bulleted summary of VPP Elements with a reminder that all aspects of the Safety and Health program meet the VPP requirements as set forth in CSP (Refer to the VPP Site Worksheet for specifics). –Management, Leadership, and Employee Involvement –Worksite Analysis –Hazard Prevention and Control –Safety & Health Training

VPP Requirements OSHA On-Site Worksheet

VPP Requirements Minimum Requirements –4.3.6 Section II, Subsection I. Trend Analysis I1. Does the site have a minimally effective means for identifying and assessing trends? –The trend analysis is not minimally effective if the evaluation team finds easily observable trends that indicate serious uncontrolled hazards.

Trend Analysis and e-VPP Tool Trend Analysis is located in Worksite Analysis section of Gap/e-VPP Tool Action Plan –21 action items of 60 in Worksite Analysis 30 per cent of section Action Plan items lines, all three stages –3 action items in Safety and Health Training Action plan items –24 action items of 243 total action items 10 per cent of total gap/action plan.

Trend Analysis and e-VPP Tool Trend Analysis Program Development I1 & 4. A trend analysis program for the site has been developed including at a minimum the following: injury and illness, employee report of hazards, first aid, accidents, hazards identified during inspections and near misses. No Action Taken I1 & 4. Examine findings of baseline hazard analysis, industrial hygiene analysis, and any other programs/systems that contain data or historical information of a measurable, quantitative, or qualitative nature and use them to identify and assess trends and develop a trend analysis program. Include, at a minimum, the following: injury and illness, employee reports of hazards, first aid, accidents, hazards identified during inspections and near misses. Trend analysis system contains provisions to identify employees responsible for providing trend analysis data, to whom submitted, submission periodicity and due date for submitting data. No Action Taken Assign responsible parties to provide trend analysis data that indicate serious uncontrolled hazards. Set reporting guidelines (frequency, due dates, etc...). I2 & 3. Review the results of all trend analysis (at least annually) to identify trends, establish a plan of action and determine the effectiveness of the S&HMS. Ensure applicable results are used by designated personnel/committees to assist the site in achieving, modifying, improving and/or creating new site specific S&H goals and objectives. No Action Taken I2 & 3. Thoroughly examine the results of all trend analysis (at least annually) to identify hazardous trends. The results of trend analysis must be shared with employees and management and utilized to direct resources; prioritize hazard controls; and determine or modify site specific goals, objectives, and training to address the trends. Establish a plan of action to address hazards. Determine the effectiveness of the S&HMS. Trend Analysis Accident/Injury Logs (OSHA 300) I4. Data from existing accident/injury logs. (OSHA 300 logs) is used to develop injury and illness trend analysis. No Action Taken I4. Develop injury and illness trend analysis data from existing accident/injury logs (OSHA 300 logs). Injury and illness trend analysis data is submitted in accordance with the trend analysis program No Action Taken Submit injury and illness trend analysis data in accordance with the trend analysis program. Injury and illness trend analysis is reviewed and analyzed to determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. No Action Taken Evaluate injury and illness trend analysis. Determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. Modify, improve, or create new injury and illness trend analysis to achieve sites S&H goals and objectives. Trend Analysis Employee Reports of Hazards I4. Data obtained from employee notification of hazards, or any other system currently in use is used to develop trend analysis for employee report of hazards. No Action Taken I4. Develop trend analysis for employee report of hazards using data obtained from employee notification of hazards, or any other system currently being used. Employee report of hazards trend analysis data is submitted in accordance with the trend analysis program No Action Taken Submit employee report of hazards trend analysis data in accordance with the trend analysis program. Employee report of hazards trend analysis are reviewed and analyzed to determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. No Action Taken Evaluate employee report of hazards trend analysis. Determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. Modify, improve, or create new employee report of hazards trend analysis to achieve the sites S&H goals and objectives. Trend Analysis First Aid I4. Data obtained from, first reports, supervisor reports, etc... or any other system currently in use is being used to develop trend analysis for first aid. No Action Taken I4. Develop trend analysis for first aid using data obtained from, first reports, supervisor reports, or any other system currently being used. First aid trend analysis data is submitted in accordance with the trend analysis program No Action Taken Submit first aid trend analysis data in accordance with the trend analysis program First aid trend analysis is reviewed and analyzed to determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. No Action Taken Evaluate first aid trend analysis. Determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. Modify, improve, or create new first aid trend analysis to achieve the sites S&H goals and objectives. Trend Analysis Accidents I4. Data obtained from incident investigations, first report of injuries or any other system currently in used is being used to develop trend analysis for accidents. No Action Taken I4. Develop trend analysis for accident data obtained from incident investigations, first report of injuries, or any other system currently being used. Accidents trend analysis data is submitted in accordance with the trend analysis program No Action Taken Submit accident trend analysis data in accordance with the trend analysis program. Accidents trend analysis is reviewed and analyzed to determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. No Action Taken Evaluate accident trend analysis. Determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. Modify, improve, or create new accident trend analysis to achieve the sites S&H goals and objectives. Trend Analysis Hazards Identified During Inspections I4. Data from self-inspections, audits or any other system currently in use is being used to develop trend analysis for hazards identified during inspections. No Action Taken I4. Develop trend analysis for hazards identified during inspections using data from self-inspections, audits, or any other system currently being used. Hazards identified during inspections trend analysis data is submitted in accordance with the trend analysis program No Action Taken Submit trend analysis data of hazards identified during inspections in accordance with the trend analysis program. Hazards identified during inspections trend analysis is reviewed and analyzed to determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. No Action Taken Evaluate trend analysis of hazards identified during inspections. Determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. Modify, improve, or create new trend analysis of hazards identified during inspections to achieve the sites S&H goals and objectives. Trend Analysis Near-miss Reporting I4. Data from near miss reports or any other system currently in use is being used to develop trend analysis for near-miss. No Action Taken I4. Develop trend analysis for near-misses using data from near miss reports or any other system currently being used. Near-miss trend analysis data is submitted in accordance with the trend analysis program No Action Taken Submit near-miss trend analysis data in accordance with the trend analysis program Near-miss trend analysis is reviewed and analyzed to determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. No Action Taken Evaluate near-miss trend analysis. Determine if the sites S&HMS is providing the high level of S&H protection to the sites employees as required by managements commitment to VPP. Modify, improve, or create new near-miss trend analysis to achieve the sites S&H goals and objectives. I1 & 4. A trend analysis program for the site has been developed including at a minimum the following: injury and illness, employee report of hazards, first aid, accidents, hazards identified during inspections and near misses. I2 & 3. Review the results of all trend analysis (at least annually) to identify trends, establish a plan of action and determine the effectiveness of the S&HMS. Ensure applicable results are used by designated personnel/committees to assist the site in achieving, modifying, improving and/or creating new site specific S&H goals and objectives. I4. Data from near miss reports or any other system currently in use is being used to develop trend analysis for near-miss.

What to Trend At a minimum OSHA VPP requires: –OSHA 300 log data –Employee reports of hazards –Accident investigation data –Hazards identified during inspections –Near miss Highly recommends –First aid cases.

Reportable Mishaps Example

Inspection Findings Big Five Example

First Aid Cases Example

Four Year Mishap Cases Trend Example

Hazard Reported vs. Incidents Example CY 2010

Near-Misses Example

Injuries by Cause Example

Injuries by Body Part Example

Area of the Body Number of Injuries Percent of Injuries Head45% Back/Abdomen2432% Finger, Hand, Arm1824% Knee, leg, foot1317% Other/multiple1722% Total76

Hazards Identified During Inspections Example

Is This A Good Trending Technique?

Summary Establish a trend analysis program Measurement indicators Reason and value of trending Determine how and what you’ll trend Be flexible and results orientated