doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 1 Mesh Networking Task Group Process Donald E. Eastlake 3 rd

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 2 Generic Process of Getting to Letter Ballot Adoption of PAR and 5 Criteria Technical Presentations and Discussions Specify Any Additional Requirements or Comparison Criteria Call For Proposals Select/Combine from Submitted Complete/Partial Proposals to Produce a Draft Refine Draft Letter Ballot

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide Project Timelines Time from PAR approval to first Letter Ballot – average of 6.6 meetings / 13 months –TGe-7, TGf-7, TGg-9, TGh-4, TGi-6 Time from first Letter Ballot to first Sponsor Ballot – average of 9 meetings / 18 months –TGe-12, TGf-9, TGg-6, TGh-8, TGi-10 Our PAR approval was 24 June 2004 –At the average pace for these Task Groups, our first Letter Ballot would open in July 2005 and our first Sponsor Ballot in January –Things will happen slower than we aim for.

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 4 Future Schedule Discussed at July Meeting in Portland September 2004 (Berlin, German) –Discuss Functional Requirements / Evaluation Criteria document –Usage Models and Requirements –Routing –QoS/MAC Enhacements –Security –Definitions November 2004 (San Antonio, TX) –Call for Proposals issued immediately after meeting with deadline for submission of two weeks before the March meeting January 2005 (Monterey, CA) Presentations including Proposals March 2005 (Atlanta, GA) Presentation and Selection from Proposals May 2005 (Sydney, Australia) Refinement of Draft July 2005 (San Francisco, CA) Letter Ballot Authorized

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 5 Ad Hoc Subgroups and Internal TGs Actions Ad Hoc Subgroups –Have no special status unless TGs votes on them or their output. –Any group of members can get together and make submissions. Within the Policies and Procedures (11-04/510r0), we can do what we want internally: –“Adopted” internal TGs motions/documents can be amended –We can issue a call for proposals With no requirements other than the PAR & 5 Criteria With general requirements With detailed requirements and evaluation criteria –We can have “Functional Requirements” document that is as general or specific as we like.

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 6 Informal Ad Hoc Subgroups Definitions – coordinator Tricci So –“Draft Terms and Definitions for s”, 11-04/969r2 Usage Cases – coordinator Steve Conner –“Usage Models”, 11-04/662r10 Scope – coordinator Tricci So –“Proposed TGs Scope”, 11-04/970r1 Quality of Service / e – coordinator Lily Yang –“Issues for Mesh Media Access Coordination Component in 11s (v03)”, 11-04/968r4

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 7 Informal Ad Hoc Subgroups (cont.) Security / i, 802.1ae, 802.1af – coordinators Jasmeet Chhabra, Bob Moskowitz –“802.11s Security Concepts”, 11-04/1115r1 Routing – coordinator Tyan-Shu Jou Other –802.11k, h /Radio Resources/Metrics – coordinator –WNM, CAPWAP /Management – coordinator

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 8 July 2004 Straw Poll on Informal Group Submissions Status What should be the status of relevant submissions from informal groups if a majority of TGs agrees with the submission? –Strongly included as part of call for proposals – 12 –Adopted as internal working documents – 29 –Included on a TGs recommended reading list – 3 –No special status – 2

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 9 Calling for Proposals in November If a call for proposals is to be issued shortly after the November meeting, we should issue a warning at this meeting that we plan to do that. Proposals obviously must conform to the PAR and 5 Criteria. Will we have a Functional Requirements or Evaluation Criteria Document? What other documents, if any, should be referenced by the Call for Proposals?

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 10 July 2004 Straw Poll on When to call for Proposals What is the current feeling of TGs as to when we should call for proposals? In favor/against vote on each: –July 2004 – 3-31 –September 2004 – –November 2004 – –January 2005 – 8-1 Should the call for proposals require that they be complete?18-19 (almost a tie) How long should the window be for submitting proposals? –2 months – 2 –4 months – 17 –6 months – 10

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 11 September 2004 Straw Poll on When to call for Proposals What is the current feeling of TGs as to when we should call for proposals? In favor/against vote on each: –September 2004 – 2-25 –November 2004 – –January 2005 – 28-4 How long should the window be for submitting proposals? –2 months – 0 –4 months – 25 –6 months – 10

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 12 Tentative Proposal Schedule Decision The following motion was approved: Moved, to direct the TGs chair to announce at the closing September plenary session and post to the mailing list that TGs plans to issue a call for proposals shortly after the January meeting with proposals to be submitted before and presented to TGs at or before the third meeting thereafter. –Moved: Peter Ecclesine –Seconded: Clint Chaplin

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 13 Possibilities to Accelerate TGs Possibilities for TGs Activity Between September and November Meetings to accelerate action : –One Teleconference –Ad-hoc face to face meeting (requires 30 days notice (P&P clause 3.6.2)) –Multiple Teleconferences (require 10 days notice, cannot be held more often than weekly (P&P clause 3.6.3))

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 14 Teleconferences Motion The following motion was adopted. Moved, that TGs have bi-weekly teleconferences at 13:00 Pacific Standard Time Wednesday starting 29 September through 27 October. Notice will be given, including UTC time, at least 10 days in advance. –Moved: Steve Conner –Seconded: Vann Hasty

doc.: IEEE /1058r1 TGs Process September 2004 Donald Eastlake 3rd, Motorola LaboratoriesSlide 15 Future Schedule? November 2004 (San Antonio, TX) –Work on Functional Requirements and other documents that may be referenced in the Call for Proposals. January 2005 (Monterey, CA) –Work on Functional Requirements and other documents that may be referenced in the Call for Proposals. –Call for Proposals issued immediately after meeting with deadline for submission of two weeks before the July meeting. March 2005 (Atlanta, GA) –Presentations, refinement of selection criteria May 2005 (Sydney, Australia) –Presentations, refinement of selection criteria July 2005 (San Francisco, CA) Presentation of Proposals September 2005 (TBD) Derivation of Draft November 2005 () Further Refinement of Draft, Letter Ballot Authorized by WG?