Region 1 August Meeting Newark Liberty Airport Marriott – 18 August 2012 Region 1 Conference Coordinator Report Charles Rubenstein Pratt Institute - SILS

R1 Conferences Agenda Items Conferences (Rubenstein) –Region 1 Co-sponsored Meetings –IEEE Meetings in Region 1 Information –Sections Congress 2014 Planning –S-PACs and S-PAVes –Region iSTEP Meetings Conference items presented by others –MAW – New York (Pellegrino) –IEEE-USA 2014 Annual Meeting - Providence (Perkins)

Region 1 Sponsored & Co-sponsored Meetings

2012 IEEE Meetings Information LISAT Conference: Long Island 4 May (TCS) 35 th Sarnoff Symposium: PCJ May (TCS) R1 Annual Meeting: Newark 18 August R1 Booth: World Maker Faire NY Queens September Metropolitan Area Workshop: Southern Area October MTT Symposium: North Jersey October ? Smart Grid for Practitioners: New York November Sig. Processing in Med. & Bio.: New York 1 December WIE Conference (Joint R1/R2 ? ) - TBD FYI: IEEE Meeting Series* in New Brunswick 8-12 November * The November IEEE Meeting Series are held in New Brunswick, NJ

R1 Conference Coordinator Please make sure to include me on all local conference plans and discussions. Although I am involved in the Metropolitan Area Workshop (MAW) and other conferences in our region, Do NOT presume that I have been notified about an event in your Section or under your Region position. Please keep me informed about WIE, GOLD, PACE, etc., conference opportunities. 3/19/2016 5

2012 Area ‘Days’ postponed to maximize 2012 MAW Planning, iSTEP 2012 Area ‘Days’ postponed to maximize 2012 MAW Planning, iSTEP

Other IEEE Meetings in Region 1

2012 IEEE Meetings Information IEEE-USA Annual Meeting: Cincinnati,OH 3-6 May LISAT Conference: Farmingdale 4 May 35 th Sarnoff Symposium: Newark May IEEE Meeting Series II: Boston 28 June – 2 July R1 Annual Meeting: Newark 18 August R1 Booth: World Maker Faire NY Queens September Metropolitan Area Workshop: Southern Area October IEEE Meeting Series III*: New Brunswick 8-12 November Smart Grid for Practitioners: Brooklyn November Sig. Processing in Med. & Bio.: Brooklyn 1 December * The November IEEE Meeting Series are held in New Brunswick, NJ

Sections Congress 2014 Planning

Amsterdam, Netherlands (AMS airport)  Dates: August 2014  Location: Rai Convention Center  Hotels: TBD No update to information on SC14 at this time. As airfare is in the $1500 range total expense for non-Primary Delegates, apx $2,250 ? See what your section can do to earmark funds to cover the travel expenses of your Section Primary Delegate and reps.

Region 1 iSTEP Program (R1-R6 Revitalization Project)

What is iSTEP? It is an integrated Student Transition to Engineering/Technology Professional event created by IEEE Region 1 to celebrate our student members: where they are now where they can help local K-12 STEM students where they can go with IEEE’s assistance… IEEE is here to help them grow in their career

PROJECT DESCRIPTION/SCOPE PROJECT CORE TEAM Charles Rubenstein : iSTEP Project Manager/PI Soon Wan: iSTEP Co-Chair Ravi Todi : iSTEP Co-Chair Brian Roberts: 2012 iSTEP Co-Chair / Boston Area Group Chair iSTEP COMMITTEE: Director-Elect, Area Chairs, and Director. GOLD, SAC, PACE, WIE and Life Member Chairs. Local iSTEP Event Chairs DELIVERABLES iSTEP training events at Region 1 Area Meetings – 3/10/12 Detailed plan for iSTEP & expanded roll-out in 2012 & in progress, changes to be implemented Fall mentoring piece being reevaluated New Graduation Package: - in progress Revised Congratulations Package - in progress Validation of iSTEP success. - in progress Project: Region 1 – iSTEP – June 2012 Design, implement and test "iSTEP" – two each of an enhanced and revitalized STEP/Mentoring Program in each of the Region's four Areas in The 2012 iSTEP Working Group, led by Past Director Rubenstein as Principal Investigator/Coordinator, includes the Region’s Membership, GOLD, SAC, PACE, WIE and Life Member Chairs, the four Area Chairs, the D-E and Director. (Area Chairs to lead their Area events) 2012 BUDGET & PROJECT METRICS  Project Funded Budget: $10K, Region Matching Budget: $10K  Budget Spent/ Committed $20K (Project Started 8/1/11)  10% of Budget spent with most of basic project goals complete.  Forecast : $10K MGA and $10K Region 1  Actual: tbd PROJECT SUCCESS – METRICS by 2013  Region 1 Students to GSM/Higher-Grade membership retention rate > 50%  Number of mentor/mentee Relationships matched > 20 annual  iSTEP Event Attendance – 50 per area event  ISTEP Program Funding – Self Sustainable by MilestonesTarget Completion % Complete Project Approved8/1100 % Working Group Telecons12/31/1210% 6 Face-to-face meetings6/20/1217% Grad Pack Approved10/30/1225% Congrat Letter Approved10/30/1225% Advertising of iSTEPs12/31/1213% iSTEP / Area Training Event12/31/1225% Mentoring collocated iSTEP12/31/1225% 13

Project: Region 1 – iSTEP (as of June 2012) 14 Project Highlights and Results to date: Eight iSTEP events are being scheduled in 2012, one held Incorporated iSTEP training in the March 2012 R1 Student Conference and 2012 R1 Training Workshop. iSTEP materials and letters creation/revision by Boston Working Group are in progress and are expected to be completed by end of October 2012 iSTEP announcement & Computer Society Chapter article created Four iSTEP events were scheduled, advertised, and run in 2011 Each of the four Areas of Region 1 had an iSTEP event coupled with training of the local Section Chairs and interested members. Only reached about students at each 2011 event due to late start Feedback was evaluated and a face-to-face training session held 2011 Project Metrics Evaluation - iSTEP Model Changes:  “Number of mentor/mentee Relationships matched - > 20 annual“ The original iSTEP Mentoring Model was not possible to accomplish in a single afternoon. Instead an overview of mentoring possible through IEEE activities is presented.

Where is iSTEP in 2012? Southern Area iSTEPs: Tbd (NYU-Poly ?); Tbd (tbd) Northeastern Area iSTEPs: Boston (MIT or Boston U ?) tbd; Providence (U Mass-Dartmouth ?) tbd Central Area iSTEPs: Vermont (UVM or VTC) 11/3 ?; Tbd (tbd) Western Area iSTEPs: Rochester (RIT) 4/28 ; Ithaca (Cornell) 10/4

What is a typical iSTEP ‘Agenda’ 12:25pm Welcome- :Area Chair 12:30pm Keynote and Q&A: "Scalability of IEEE Membership" Region 1 iSTEP volunteer 1:00pm "IEEE One Voice" Video; IEEE Organization, Membership Benefits, Activities, GOLD Program & Volunteering Opportunities & Mentoring Presentation - Area Chair 1:30pm: Break 1:45pm: Panel Session (local section leaders, various careers) 3:00pm: Networking Break 3:30pm: Session Ends * Pizza Party, etc.

Plans for MAW and IEEE-USA 2014 Annual Meeting Providence Plans for MAW and IEEE-USA 2014 Annual Meeting Providence provided elsewhere

In closing… Let me know how Region 1 can help you create a local conference in YOUR Section this year!