Using RMS to comply with Open Access Requirements Betsy Fuller Research Repository Librarian Information Services

Stirling’s Research Management System (RMS) To access the RMS, log into the Portal. On the ‘My Staff Life’ tab, select ‘Access Research Management System’ from the ‘I Want to...’ panel RMS is also available from the ‘Researcher’ tab in the portal under ‘Research Management System’ and from the ‘University Links’ tab on the ‘Research & Enterprise’ panel. To comply with the REF policy Stirling researchers should submit their publication details to the Research Management System (RMS) and attach the full-text PDF file of their final peer-reviewed manuscripts. The PDF file will be copied to STORRE, the University's institutional repository.STORRE

REF Open Access Research Policy The policy applies to research outputs accepted for publication after 1 April The requirement applies only to journal articles (and systematic reviews) and conference proceedings with an International Standard Serial Number. It will not apply to monographs, book chapters (including conference papers published as book chapters), other long-form publications, working papers, creative or practice-based research outputs, or data.

REF Open Access Research Policy The output must have been deposited as soon after the point of acceptance as possible, and no later than three months after this date (as given in the acceptance letter or from the publisher to the author. “The policy states that, to be eligible for submission to the post REF, authors’ final peer-reviewed manuscripts must have been deposited in an institutional or subject repository on acceptance for publication. Deposited material should be discoverable, and free to read and download, for anyone with an internet connection [...] The output must have been deposited as soon after the point of acceptance as possible, and no later than three months after this date (as given in the acceptance letter or from the publisher to the author).”

REF Open Access Research Policy The output must have been deposited as the author’s accepted and final peer-reviewed text, sometimes called Author’s Accepted Manuscript (AAM) or the post-print. In other words, your final version post-refereeing but before copyediting or publisher’s template has been applied. Outputs that have been provisionally accepted for publication under condition that the author makes revisions to the manuscript that result from peer review, are not considered as the final text. The policy allows repositories to respect embargo periods set by publishers. However, embargo periods should not exceed: 12 months for REF Main Panel A and REF Main Panel B 24 months for REF Main Panel C and REF Main Panel D

REF Open Access Research Policy REF will allow exceptions to their policy Deposit exceptions: Author was unable to secure the use of a repository, Author experienced a delay in securing the final peer- reviewed text (for example, from the primary author), Author was not employed by a UK HEI at time of submission, It would be unlawful to deposit the output, Or, depositing the output would present a security risk

Open Access Research Policy REF will allow exceptions to their policy: Access exceptions: The output contains 3 rd party content for which open access rights could not be granted, The publisher requires an embargo period that exceeds HEFCE’s maximum and was the most appropriate publication for the output, Or, the publisher does not allow open access deposit in a repository and was the most appropriate publication for the output.

Open Access Research Policy REF will allow exceptions to their policy. Technical exceptions: Author was at a different UK HEI at the time of submission and that institution failed to comply with the criteria, The repository experienced a short-term or transient technical failure that prevented compliance, Or, an external provider failure prevented compliance (for instance, a subject repository did not enable open access at the end of the embargo or ceased to operate).

RCUK Policy Effective for all peer-reviewed outputs submitted for publication after 1 April 2013 Supports “gold” and “green” but long term “gold” Only publish outputs from RCUK funded work in compliant journal: Gold: “journal provides, via its own website, immediate and unrestricted access to the final published version of the paper” OR Green: “deposit of the final Accepted Manuscript in any repository, without restriction on non- commercial re-use and within a defined [6 to 12 months] period. APC institutional block-grant Institutional publication funds are expected to be established Paid Open Access must be under the CC-BY licence (the most lenient of the licences) Funding information to be included within the acknowledgement section of a paper – guidance at: journal-articles journal-articles Statement on how underlying research data can be accessed

Creative Commons Licences

3 types of Publishing Models 1)The traditional route – it is free to the author to publish; payment comes from readers through library subscriptions or payment for individual articles 2)Gold Open Access only – authors must pay to publish. Articles are immediately available and free to read on the publisher’s website. 3)Hybrid – the majority of articles in these journals follow the traditional route, but for a fee the publisher will make the article Gold Open Access – these APCs are almost always much more expensive than the Gold only journals Publishing Models

What is the difference between the new REF policy and RCUK’s Open Access Policy? The REF policy supports Green Open Access. Your article is published in a subscription-based or Gold Only Open Access journal. You deposit your post-print/Author’s Accepted Manuscript in the repository and it is made freely available often after an embargo. The REF does not support hybrid publishing. RCUK’s Open Access Policy is essentially Gold Open Access. Articles must be immediately freely available upon publication or after a very short embargo (6 months for BBSRC, EPSRC, MRC, & NERC; 12 months for AHRC and ESRC). RCUK’s goal is that 75% of outputs from their research will be Gold Open Access by RCUK support hybrid publishing.

See Eligibility section at: apc-fund.jsp apc-fund.jsp APC Fund Eligibility criteria Gold or Green Open Access Publishing Decision Tree doc.jsp?doc+Gold-Green-Publishing-Decision- Tree.pdf

When submitting an article to a publisher remember that you can follow the green route by submitting your article to STORRE via the RMS. You do not need to pay for gold unless it is an open access only journal or your funder has strict limits on embargo periods. The new REF policy supports the green route and is explicit that it does not want you to have to pay to publish.

Before you submit your paper to the journal - fill out the APC Request form: on-to-apc-fund.jsp on-to-apc-fund.jsp

RCUK Common RDM Principles in brief 1.Make data openly available where possible 2.Have policies & plans. Preserve data of long-term value 3.Metadata for discovery / reuse. Link to data from publications 4.Be mindful of legal, ethical and commercial constraints 5.Allow limited embargoes to protect the effort of creators 6.Acknowledge sources to recognise Intellectual Property and abide by Terms & Conditions 7.Ensure cost-effective use of public funds for RDM

RDM Web pages The University of Stirling has its own RDM web pages on which you can find our RDM policy and lots of useful information, for example, what funders require

EPSRC support the view that "publicly funded research data should generally be made as widely and freely available as possible in a timely and responsible manner" and that "the research process should not be damaged by the inappropriate release of such data." EPSRC Principle 5 expects project specific data management plans to be in place - this means that you are expected to write and implement a data management plan for EPSRC-funded projects. EPSRC also expects that research data are effectively curated throughout the full data lifecyle.Principle 5 The EPSRC expect that metadata describing research data should be published within 12 months of the data being generated. Metadata should include information about what the data are, why when and how they were generated and how to access them. If access to the data is restricted, published metadata should also give the reason and summarise the conditions which must be satisfied for access to be granted. Published research papers to include short statement describing how and on what terms any supporting research data may be accessed. Research data to be accessible online no later than the date of first online publication of the research paper. EPSRC expect that research data are securely preserved for a minimum of 10 years from the date that any researcher ‘privileged access’ period expires or, if others have accessed the data, from last date on which access to the data was requested by a third party.

Any questions about Open Access at Stirling? You can contact: