1. Open Access and Data Curation Team
UoE Open Access Research and Research Data Management Policy for PGR Students
Open Access and Data Curation Team

2. Outline New UoE PGR Policy on Open Access and RDM
Open Access to Research Papers
Research Data Management
Contact Details

3. New UoE PGR Policy
On Open Access to research papers and research data management (RDM).
Implementation dates:
RCUK funded PGR students: 1st April (papers)
All PGR students: 1st October 2013 (data and papers)

4. Open Access to Research Papers
Key points of UoE policy:
Published research papers should be made available on Open Access according to funder requirements and as soon as publisher restrictions will allow.
The green Open Access route, is the preferred route for PGR research papers.
Published research papers should include a short statement describing how and on what terms any supporting research data may be accessed.

5. Know Your Funder Policy on OA
New RCUK policy on Open Access
Wellcome Trust policy
Check other funder policies at SHERPA Juliet

6. Open Access
What is it?
International movement to open up access to research knowledge.
Publicly-funded research should be openly and freely available when appropriate.
No restrictions on access or use.
Most funders now require funded research to be made OA.
Green and Gold routes to OA. 6

7. Green Open Access
Put a copy of your paper in the UoE or other repository:
Use SHERPA RoMEO to check your publishers' policy on depositing versions of your published article into repositories. In some cases publisher enforce a delay (or embargo) before an article can be deposited in a repository.
You may need to deposit the post-print version of your paper –always keep your own peer-reviewed copy. Check SHERPA RoMEO,
You can self-deposit your research paper into the institutional repository – please use the PG Research paper depositing guide.

8. Gold Open Access
This involves the researcher paying the journal publisher a fee (commonly known as an Article Processing Charge). 
On payment of the APC, the publisher then provides free online access to the article.
Limited funding is available for APCs.
To find out more, talk to your supervisor or the Principal Investigator on your research project.

9. Further Information on OA
Open Access web site
Open Access guide for PGRs
Open Access FAQs
PGRs are also required to deposit the final version of their thesis/dissertation into the institutional repository – see E-Theses FAQs

10. Research Data Management
Key points of UoE policy:
Encourage good practice in RDM.
Compliance with funder policy.
Data should be made available on Open Access at the end of the degree when legally, commercially and ethically appropriate. Research data should be registered with the University repository even if it is not available on OA.
Research data can be embargoed to allow the PGR a privileged period of data use.

11. Supervisor Role Annual data review with supervisor with checklist
“The lead PGR Supervisor and the PGR student should discuss and review research data management annually, addressing issues of the capture, management, integrity, confidentiality, security, selection, preservation and disposal, commercialisation, costs, sharing and publication of research data and the production of descriptive metadata to aid discovery and re-use when relevant.”
The lead PGR Supervisor is responsible for advising the PGR student on good practice in research data management.

12. Responsibilities
Responsibility for research data management lies with the PGR student...
...and if relevant, jointly with the Principal Investigator (PI) of the research project.

13. Follow Research Group/Project Level Guidelines
Some research groups and projects have developed their own RDM guidelines.
ADR
Director of Research
Research Group PI
Researcher
PGR
Main PGR Supervisor

14. RDM Guidance and Training
Online guidance
Training workshops: RDP, and College and discipline specific.
Advice service:

15. How to Share Your Completed Data
Place in a repository:
Discipline specific repository e.g. Archaeology Data Service
(Inter)national archive e.g. UKDS
University repository
Link your data with your thesis/research paper
Benefits of placing your data in a repository:
Visible and discoverable:
Indexed by Google
Researchers go to them for data
Persistent Identifier for data can be included in citations, s, Tweets etc.
Repository is responsible for looking after data securely
Academic networks and personal web pages can link to data in a repository 15

16. Issues To Consider When Planning To Share Your Data
File format: Future proof your files. Advice from UKDA.
Metadata and supporting documentation: Needed for discoverability, reuse, reproducibility and verification. Tips from MIT and Cambridge.
Selecting which data to archive. Advice from Cambridge.
Ethical, legal and commercial issues e.g. Data Protection Act.
Copyright permissions must be sought and granted prior to data sharing. UKDA advice on copyright.

17. Levels Of Access Control
Gradation of access controls to archived data:
Open Access
Registered data with contact details for requesting data reuse and conditions for reuse e.g. End User Licence
Dark Archive – no visible record, for extremely sensitive data
Embargo for given time period
Multiple access controls can apply to different data types within one study. 17

18. Follow Your Funder’s RDM Policy
RCUK Common Principles on Data Policy
DCC summary of funders’ RDM policies

19. Further Information on RDM
Draft guidance document
UKDA guidance on planning for sharing
UKDA guidance on documenting your data
UOE Institutional Repositories
Ethics advice from: College Ethics Officers
Data Protection Act Advice:
UKDA guidance on getting consent for sharing data
PhD student’s copyright case study
Open Exeter webpage

20. Contact Details
Open Access queries: RDM queries: Contact us: Open Access and Data Curation Team