1. News and Misc Didier Contardo, Jeff Spalding UPO 3/2/12 1 UPO 2/2/12 o The MM, cost estimates and reporting o Milestones and scheduling o Chamonix Meeting (next week) o Web page o CMS week meetings o Upcoming meetings

2. Discussion: Cost Estimates and Tracking Money Matrix shown at RRB October 2011 o For projects in the Technical Proposal (Note: Some projects costed in M&O_B, not the Upgrade MM (HO SiPM, Castor)) UPO 2/2/12 2 o Total for MM = 64,447,000 CHF o Guidance for FA’s is cost sharing by PhD count, with early funding in cash for “Common Fund” at 10% of this prorated share o Each Project provided a profile by calendar year for the MM number

3. Discussion: Cost Estimates and Tracking RRB Reporting categories o Andrzej needs to set up a common set of <20 categories for reporting costs. He asked the project resource managers for comments based on the M&O_B categories. o Categories common to all projects (some will be blank for some projects) UPO 2/2/12 3 Comments/Questions o Missing items, eg detector sensors… o Drop the “standard electronics” words, but keep the same three categories: -Power supply systems -Electronics crates and infrastructure -Readout Electronics o Should “Areas” be “Assembly and Test Facilities”? o What is “Communications”? Drop “store items”? o “Manpower”? Not included in the MM? Ref.Details 1.01Mechanics 1.02Gas-system 1.03Cryo-system 1.04Cooling system 1.05FE electronics 1.06Standard electronics, PS (LV, HV) 1.07Standard electronics, Crates 1.08Standard electronics, RO Modules 1.09Controls, (DCS, DSS) 1.10Sub-Detector Spares 1.11Areas 1.12Communications 1.13Store Items 1.14 Manpower Agree on specific proposal next UPO

4. Discussion: Cost Estimates and Tracking Work Breakdown Structure and MM For internal planning: re-order the MM columns into the following categories UPO 2/2/12 4 LS1 projects o Each maintains a WBS breakdown with cost estimates and FA assignments o If necessary: one column for MM cost estimates and another for current estimates o A column for Cost-to-Complete (for current estimate) with comments on any funding issues TDR projects o Maintain a WBS breakdown with cost estimates as in MM and an updated estimate (new table) for the TDR o And a working model for FA assignments o Include columns for R&D costs (ahead of project approval) and production costs, again with FA assignments, and with Cost-to-Date for the R&D. Add comments on any funding issues o And a column per calendar year for the TDR estimate to make a new profile Common Projects o WBS with cost estimate per year o For MM and current update WBS64,447,000 1LS1 Projects13,980,000 1.1HF-Phototubes1,990,000 1.2Muon-CSC5,570,000 1.3Muon-DT2,200,000 1.4Muon-RPC4,220,000 1.5HO-SiPM0 2TDR Projects27,767,000 2.1Pixel17,350,000 2.2HCAL5,817,000 2.3L1-Trigger4,600,000 3System Projects8,240,000 3.1DAQ6,700,000 3.2Beam Instrumentation1,540,000 4Common Projects14,460,000 4.1Magnet Power and Cryo1,330,000 4.2Infrastructure6,315,000 4.3Tead Beam Facilities610,000 4.4Safety Systems964,000 4.5Electronics Integratuion1,575,000 4.6Engineering Integration3,666,000 5Phase II R&D

5. Discussion: Schedules and Milestones LS1 Projects o Martin Gastal has a set of milestones from each project (from last December) – will post these on a twiki o We will ask for updates in the next two weeks – mid-level Gannt chart for the project – set of mid-level milestones o These will be linked into master schedule for LS1 – maintain ~monthly o TC: 2-day workshop in April to consolidate integrated planning for LS1 TDR Projects o Request mid-level Gannt chart and milestones for the TDR version of the projects o We can make a template so they can easily be combined into a Phase 1 consolidated schedule – need a contact person per project o Will review these along with the technical scope for the TDRs, ahead of May CMS week UPO 2/2/12 5

6. CMS position for Chamonix meeting next week UPO 2/2/12 6 Draft Slide for Chamonix on the CMS position for Schedule discussions (for full program of work)

7. Upgrade web pages Upgrade home page : https://cms.web.cern.ch/org/upgrades Proposal to have similar iCMS webpage for all groups Accessible from main menu bar and from Upgrade home page Twiki and link to upgrade home page to be updated by group conveners Use “HL-LHC” in place of “SLHC” Documents storage DocDB for reports… DropBox for common file CVS for TDRs Meetings Indico category to be linked in right side links of web page Can be created under upgrade (example cross-coordination) at https://indico.cern.ch/categoryDisplay.py?categId=1784 https://indico.cern.ch/categoryDisplay.py?categId=1784 An Upgrade calendar will be created See https://cms.web.cern.ch/news/cms-calendar-now-google-icalhttps://cms.web.cern.ch/news/cms-calendar-now-google-ical UPO 2/2/12 7

8. CMS week proposal under discussion UPO 2/2/12 8 MondayTuesday Wednesday ThursdayFriday ParalleldetectorTechPhys RUNParallel timedetectorCoordParallel coordTime CMSdetectorPlenaryPOGsPAGS PlenaryWrap-up plenarydetector CB CMSDPGsUpgrade Phys Parallel plenary& nonparallelPlenaryPOGsPAGsPAGSPlenary Time Upgrade Phys/Offl/ ParallelPPD/Comp/ CB CHATIB's,FBsTrigger etc.Plenary Upgrade Working Groups (maybe moved to Friday) CMS Plenary includes a summary Upgrade talk General Upgrade Meeting

9. Next meetings o Offline-PPD-Computing meeting on February 6 : – Review plans for code deliveries and data sample production in 2012. Especially dedicated to freeze code and release for simulation work for detector and physics performance in TDRs. o UPO: – Every two weeks from now on except during CMS week – Next meeting agenda will include status from Electronics and Online system coordination (following electronics week Jan 23), Report from cross coordination on software/release/MC plan – Proposal to have group news attached to UPO agenda (few text lines sent by mail to UPMs) (bulletin needed for the 17 th of October). Issues or progress presentations at request of UPMs and group responsible. o UC-PC workshop on performance simulations (March-April) o UC-TC workshop on LS1 schedule (probably 3 rd week of April) UPO 2/2/12 9