2. Essential Elements of Successful Presentations Maritza F. Garcia Professional Development Services Houston Independent School District mgarci48@houstonis.org

3. Introduction Purpose: Identify essential elements of effective presentations

4. First Element: Plan Know your audience –Knowledge –Experience –Needs –Expectations

5. Plan… Define your purpose –Inform? –Persuade? –Motivate? –Teach? –Train?

6. Second Element: Prepare Positive Mind –Validate your message –Expect success –Visualize a responsive audience

7. Prepare… Attention-getting Opening –Relevant question to audience –Sincere compliment –Relevant incident/current event –Energizer/ice breaker

8. Prepare… Key points illustration/support: DIETS strategy –Demonstration –Incidents –Exhibits –Testimonies/Quotes –Statistics/data

9. Prepare… Memorable Closing: TRUCD strategy –Throw a challenge –Restate key benefits –Use motivating Statement –Convincing summary –Dramatize ideas

10. Third Element: Practice Build Confidence: The 3 Es –You earned the privilege of this task –You are excited about the topic –You are eager to share your knowledge

11. Practice… Review your presentation, materials & visuals: CREAM strategy –Clear? –Relevant/Results? –Engaging –Appealing? –Memorable?

12. Fourth Element: Present First Impression Counts! –Eye-contact –Confident body language –Relaxed –Well groomed –Be prepared/organized

13. Present… Capture attention –Enthusiasm –Vivid words –Clear and concise language –A brief story –Pleasant voice –Body posture

14. Present… Build Rapport –Sincere –Genuine –Say “we” instead of “you” –Involve audience –Sensitive to audience needs

15. Present… Strive for Continuous Improvement –Measure your talk: (too much? Repetitive?) (too much? Repetitive?) –Areas of improvement: (Quality - not Quantity) (Quality - not Quantity) –Areas of Strengths

16. Closing: Golden Rules Avoid distractersAvoid distracters – excessive jewelry – make up – inappropriate dressing –Drinking water from large containers

17. Closing: Golden Rules… –Start on-time & finish before or on-time –Plan B –Flexible –Interact with participants –Smile

18. Reference Business Communications: A Cultural and Strategic Approach by Michael J Rouse and Sandra Rouse. Publisher: Int. Thomson Business Press; 1 edition (September 20, 2001)Business Communications: A Cultural and Strategic Approach by Michael J Rouse and Sandra Rouse. Publisher: Int. Thomson Business Press; 1 edition (September 20, 2001)Business Communications: A Cultural and Strategic ApproachBusiness Communications: A Cultural and Strategic Approach The Exceptional Presenter: A Proven Formula to Open Up and Own the Room by Timothy J. Koegel. Publisher: Greenleaf Book Group Press (May 1, 2007)The Exceptional Presenter: A Proven Formula to Open Up and Own the Room by Timothy J. Koegel. Publisher: Greenleaf Book Group Press (May 1, 2007)The Exceptional Presenter: A Proven Formula to Open Up and Own the RoomThe Exceptional Presenter: A Proven Formula to Open Up and Own the Room