1. Kronos Information for DU Supervisors: Setting Schedules

2. In this training, you will learn how to set a schedule for employees and how to modify schedules. Click continue to start the training. Continue

3. From the Exceptions screen select Schedule Editor to continue.

4. Select the Employee for which you would like to add a schedule. Note: If you have employees that work the same schedule, you can select multiple employees at the same time to apply the same pattern. Click on the first employee, hold the Ctrl key on your keyboard and click on the other employees name to select multiple employees.

5. Select Shift.

6. Chose Add Pattern.

7. In this screen you can select the following parameter: 1. Enter the Work Start Date (date the pattern begins). Note: Date must fall within selected Time Period. 2. Do not change the prepopulated Pattern Start Date. 3. Click Forever or enter an End Date for the pattern. Continue 1. 3. 2.

8. For this training enter a Work Date of 10/19/2015.

9. We will create a Forever schedule that is recurring every week. Select Insert Pattern to choose from pre-populated patterns.

10. The employee typically works from 8 a.m. to 4.30 p.m. Select the All M-F 8:00a – 4:30p pattern.

11. Click OK.

12. Notice that the selected pattern has been applied. Click OK.

13. Select Save.

14. A pop-up window will appear stating that changes are currently being applied. Click OK.

15. The following part of this training will show you how to modify schedule patterns. Employee contacted you to inform you that he would like to change his current schedule on Thursdays to 8 a.m. – 5:30 p.m. and on Fridays to 8 a.m. – 3:30 p.m. You as the supervisor agreed to the change. To modify his schedule pattern select Shift.

16. Select Edit Pattern.

17. Click into the Thu field that currently displays 8a-430p.

18. Type 8a-530p into the field.

19. Now, click into the Friday field and enter 8a-330p.

20. Click OK.

21. You will receive a pop-up notification asking if you sure that you would like to override the old shift. Click Yes.

22. The new schedule is now displayed. Click Save.

23. A pop-up window will appear stating that changes are currently being applied. Click OK.

24. To view the schedule in the employees timecard, select Timecard.

25. Schedule

26. This concludes “Setting Schedules”.