1. Intra-Governmental Reimbursable Process

2. FSIO Standard Business Reimbursable Management Processes and Appendix F- Interagency Agreement Standard Form www.fsio.gov

4. Buyer identifies a need –Do I have the funds? –Do I have authority to enter into an interagency agreement for this purchase? A commitment for the purchase is entered in the system.

5. Negotiations –Goods/services provided –Costs –Billing Terms –Period of Performance –Ownership of Property

6. Preparing the IA Form –Form has 2 sections General Terms and Conditions Order Buyer has ultimate responsibility for completing the form Form should be completed and signed in a electronic format

7. General Terms and Conditions (GT&C) Section

13. Order Requirements and Funding Information (Order) Section

21. Seller receives and signs agreement –Sets up attribute for the agreement in the core financial system to track costs, billing etc. –Agreement is recorded in the system Work begins

22. Work in Process –expenditures related to the agreement are tracked in the seller’s system by the attribute assigned –seller records a receivable based on these costs and provides the buyer a WIP report in order to record an expense accrual

23. Billing –frequency based on terms of IA –bill is created and sent to buyer at least 7 days prior to collection (IPAC) –includes amount billed and any offsetting credits

24. Payment –based on the bill, the buyer can approve, partially approve, or reject the bill for payment –buyer initiates payment in the IPAC system –outlays are recorded and receivable and accrual are adjusted within the month of the transaction

25. Buyer Undelivered Orders Advances to Others Accounts Payable Expenses Seller Unfilled Customer Orders Advances from Others Accounts Receivables Revenue Agreement Reconciliation

26. Seller Economy Act Reconciliation –Revenue vs. Expense –Unfilled Customer Orders vs. Undelivered Orders

27. Agreement Closeout –Seller reviews all open orders close to their end date to determine if the work is complete sends a confirmation to the Buyer that all goods/services were received and accepted closes out any open obligations related to the order determines final costs and resolve any outstanding receivables closes out UCO and notifies Buyer to close UDO