1. GCO INFORMATION SESSION: YOU ASK, WE ANSWER C OMMON R EASONS F UNDING P ROPOSALS (FP S ) ARE R ETURNED FOR C HANGES P RESENTED BY : M ICHELLE H UMPHREYS G RANTS A NALYST II G RANTS AND C ONTRACTS O FFICE

2. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES FP Returned at PI or PT’s Request to Correct Attachments Application needs to be in the completed, final version before submission to GCO GCO reviews and validates at least 44 data points in every FP and budget Every time it gets sent back with changes, this requires another full review of the FP and budget by GCO 2

3. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES FP Returned at PI or PT’s Request to Correct Attachments After AOR approves, FP and budget can no longer be edited or sent back for changes by PI/PT Numerous layers of review and approval were designed in the system, so departments/centers have multiple individuals /roles able to review prior to submission to GCO to ensure all application components are complete 3

4. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES Budget eBridge Budget Grids and Application Budget Need to Match The application budget should be completed based on the information in the eBridge budget grids (Base salaries, effort levels, line item amounts for supplies, etc.) The application budget attached in R9.0 should match exactly the eBridge budget grid amounts (all non-NIH SF424 applications) 4

5. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES Budget Budget and Budget Justification Need to Match The Budget Justification in the application needs to match the information in the budget grids Most common error: Personnel Effort listed in the Budget Justification does not match effort level(s) listed on page W Line item amounts for supplies, equipment, etc. listed in Justification do not match the numbers in the eBridge grids 5

6. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES Budget Cost Sharing Cost-sharing not indicated on page T but represented on page W, or page W completed incorrectly to capture cost-sharing Signed cost-sharing forms missing on page AG Signed cost-sharing forms don’t match the Effort % or Salreq % listed on page W 6

7. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES Budget Cost Sharing Cost-sharing is represented in the Salreq % line item on page W Effort % should always reflect full amount of actual effort 7

8. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES NIH SF424 If an NIH SF424, Page G Not Completed or Incorrect Budget Form Selected Page G contains the Opportunity Announcement information, including all Required and Optional SF424 forms available from the application package User must select the appropriate Optional forms here, including which budget type (R&R or Modular) 8

9. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES NIH SF424 If an NIH SF424, Page G Not Completed or Incorrect Budget Form Selected If page G is not completed, the SF424 will not contain budget pages, R&R subaward budgets if applicable, a Planned Enrollment Report, etc. 9

10. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES NIH SF424 Page G 10

11. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES NIH SF424 Missing Attachments Required SF424 application attachments missing Additional Narrative Budget Justification (if Modular) Consortium/Contractual Plan Multi-PI Leadership Plan Subaward Site budget justification (in R&R budget applications) 11

12. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES NIH SF424 SF424 Package Needs to be Checked for Errors and Corrected After an NIH SF424 FP is completed and ready for submission to GCO, the SF424 must be generated and Hide/Show Errors used to check for needed corrections 12

13. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES NIH SF424 SF424 Package Needs to be Checked for Errors and Corrected In the Funding Proposal Workspace, under My Activities, select View SF424 13

14. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES NIH SF424 SF424 Package Needs to be Checked for Errors and Corrected 14

15. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES NIH SF424 SF424 Package Needs to be Checked for Errors and Corrected In the SF424 Workspace, select View SF424; Once in the SF424, click Hide/Show Errors Any errors after the first 10 listed must be corrected or the SF424 won’t be able to be submitted to Grants.gov The first 10 errors relate to the AOR information, which will be completed after the AOR approves the FP 15

16. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES NIH SF424 SF424 Package Needs to be Checked for Errors and Corrected 16

17. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES LOI Missing Letter of Intent from Proposed Subrecipient Institution The Letter of Intent (LOI) is the institutional commitment from the collaborating site LOI for every potential subaward site is a requirement at application Need new/current LOI for Resubmissions 17

18. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES LOI LOI and Subaward Site Budgets Need to Match The Letter of Intent should list the subaward budget subtotals and/or total amounts, F&A rate, etc. These need to be consistent with the subaward site budget amounts in the MCW budget and application If changes were made to the subaward site budget after the LOI was signed, a new LOI is needed to reflect the changed budget amounts so MCW can validate that the collaborating institution is aware of and approves those changes 18

19. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES Attachments Attachments Uploaded to Wrong Locations For NIH SF424s: Biosketches attached anywhere but page B1.0 or B3.0 Letters of Intent (LOIs) attached in Q5.1 Appendix Subaward Site Budget Justification included in MCW Budget Justification attachment 19

20. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES Attachments Attachments Uploaded to Wrong Locations For non-NIH SF424s: Attach all application documents on page R, question R9.0 R9.0 is viewable across eBridge modules R10.0 is for supplemental documentation only 20

21. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES Incomplete FP Funding Proposal Incomplete when Submitted to GCO Missing Attachments: If non-NIH SF424, complete application not attached in R9.0 missing sponsor instructions if documentation is required (e.g. to document capped F&A rate) Budget justification or SOW missing if a Federal Pass-through FP 21

22. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES Incomplete FP Funding Proposal Incomplete when Submitted to GCO Placeholder Attachments: Attachments labelled “Placeholder”, blank pages No Chickpea recipes! 22

23. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES Incomplete FP Funding Proposal Incomplete when Submitted to GCO 23

24. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES The End Presentation Questions? Email aor@mcw.eduaor@mcw.edu 24

25. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES GCO Support Reorganization Single GCO Analyst contact for Departments and Divisions for all sponsor types: Federal, Non-profit, Internal, Gifts Transition Go-Live 2/1/2015 April Haverty still handling industry sponsored clinical trials, CDAs, MTAs, DUAs 25

26. C OMMON R EASONS FP S ARE R ETURNED FOR C HANGES GCO Resources Check out our website! http://www1.mcw.edu/Grants-Contracts-Office.htm FAQs http://www1.mcw.edu/Grants-Contracts-Office/FAQ.htm Future Information Sessions – Quarterly in 2015 26