1. © 2013 Pearson Education, Inc. Publishing as Prentice Hall1 with Microsoft ® Office for Mac 2011 Common Features Using the Common Features of Microsoft ® Office for Mac 2011 PowerPoint Presentation to Accompany GO! with Microsoft ® Office for Mac 2011

2. © 2013 Pearson Education, Inc. Publishing as Prentice Hall2 with Microsoft ® Office for Mac 2011 Objectives Use Finder to Locate Files and Folders Locate and Open a Microsoft Office for Mac 2011 Application Enter and Edit Text in an Office for Mac 2011 Application

3. © 2013 Pearson Education, Inc. Publishing as Prentice Hall3 with Microsoft ® Office for Mac 2011 Objectives Perform Commands from a Dialog Box Create a Folder, Save a File, and Close an Application Add Document Properties and Print a File

4. © 2013 Pearson Education, Inc. Publishing as Prentice Hall4 with Microsoft ® Office for Mac 2011 Objectives Open an Existing File and Save It with a New Name Explore Options for an Application Perform Commands from the Menu Bar, Standard Toolbar, and Ribbon

5. © 2013 Pearson Education, Inc. Publishing as Prentice Hall5 with Microsoft ® Office for Mac 2011 Objectives Apply Formatting in Office Applications Use the Microsoft Office for Mac 2011 Help System Compress Files

6. © 2013 Pearson Education, Inc. Publishing as Prentice Hall6 with Microsoft ® Office for Mac 2011 Use Finder to Locate Files and Folders A file is a collection of information stored on a computer under a single name. Every file is stored in either –A folder: a container in which you store files –A subfolder: a folder within a folder

7. © 2013 Pearson Education, Inc. Publishing as Prentice Hall7 with Microsoft ® Office for Mac 2011 Use Finder to Locate Files and Folders Use Finder to navigate (explore) within the organizing structure of the Mac

8. © 2013 Pearson Education, Inc. Publishing as Prentice Hall8 with Microsoft ® Office for Mac 2011 Use Finder to Locate Files and Folders Window: A rectangular area on the computer screen in which applications and content appear

9. © 2013 Pearson Education, Inc. Publishing as Prentice Hall9 with Microsoft ® Office for Mac 2011 Locate and Open a Microsoft Office for Mac 2011 Application Microsoft Office for Mac 2011 includes applications for individuals, small organizations, and large enterprises. An application or program is set of instructions that a computer uses to perform a task

10. © 2013 Pearson Education, Inc. Publishing as Prentice Hall10 with Microsoft ® Office for Mac 2011 Locate and Open a Microsoft Office for Mac 2011 Application The Applications window

11. © 2013 Pearson Education, Inc. Publishing as Prentice Hall11 with Microsoft ® Office for Mac 2011 Locate and Open a Microsoft Office for Mac 2011 Application

12. © 2013 Pearson Education, Inc. Publishing as Prentice Hall12 with Microsoft ® Office for Mac 2011 Enter and Edit Text in an Office for Mac 2011 Application All Office for Mac 2011 programs require some typed text. Your keyboard is the primary method of entering information into your computer. Techniques to edit—make changes to—text are similar among all Office 2011 programs.

13. © 2013 Pearson Education, Inc. Publishing as Prentice Hall13 with Microsoft ® Office for Mac 2011 Enter and Edit Text in an Office for Mac 2011 Application

14. © 2013 Pearson Education, Inc. Publishing as Prentice Hall14 with Microsoft ® Office for Mac 2011 Perform Commands from a Dialog Box Dialog box –In a dialog box, you make decisions about an individual object or topic. –A dialog box also offers a way to adjust a number of settings at one time.

15. © 2013 Pearson Education, Inc. Publishing as Prentice Hall15 with Microsoft ® Office for Mac 2011 Perform Commands from a Dialog Box

16. © 2013 Pearson Education, Inc. Publishing as Prentice Hall16 with Microsoft ® Office for Mac 2011 Create a Folder, Save a File, and Close an Application A location is any disk drive, folder, or other place in which you can store files and folders. –Where you store your files depends on how and where you use your data. Take time to name your files and folders in a consistent manner.

17. © 2013 Pearson Education, Inc. Publishing as Prentice Hall17 with Microsoft ® Office for Mac 2011 Create a Folder, Save a File, and Close an Application

18. © 2013 Pearson Education, Inc. Publishing as Prentice Hall18 with Microsoft ® Office for Mac 2011 Add Document Properties and Print a File Adding properties to your documents will make them easier to search for and identify. Use your name, subject, and other keywords as document properties.

19. © 2013 Pearson Education, Inc. Publishing as Prentice Hall19 with Microsoft ® Office for Mac 2011 Add Document Properties and Print a File The process of printing a file is similar in all Office applications. –The only differences are in the types of options you can select. Example: PowerPoint can print full slides or handouts with small pictures of slides on a page. Word offers other options.

20. © 2013 Pearson Education, Inc. Publishing as Prentice Hall20 with Microsoft ® Office for Mac 2011 Add Document Properties and Print a File

21. © 2013 Pearson Education, Inc. Publishing as Prentice Hall21 with Microsoft ® Office for Mac 2011 Open an Existing File and Save It with a New Name Open command: –Display the Open dialog box. –Navigate to and open existing files from the Open dialog box. Common dialog boxes: –Open –Save –Save As

22. © 2013 Pearson Education, Inc. Publishing as Prentice Hall22 with Microsoft ® Office for Mac 2011 Open an Existing File and Save It with a New Name

23. © 2013 Pearson Education, Inc. Publishing as Prentice Hall23 with Microsoft ® Office for Mac 2011 Open an Existing File and Save It with a New Name

24. © 2013 Pearson Education, Inc. Publishing as Prentice Hall24 with Microsoft ® Office for Mac 2011 Explore Options for an Application Each Office application has a Preferences dialog box from which you can select: –Application settings –Other options and preferences, such as setting preferences for viewing and editing files

25. © 2013 Pearson Education, Inc. Publishing as Prentice Hall25 with Microsoft ® Office for Mac 2011 Explore Options for an Application

26. © 2013 Pearson Education, Inc. Publishing as Prentice Hall26 with Microsoft ® Office for Mac 2011 Perform Commands from the Menu, Standard Toolbar, and Ribbon The Ribbon –Displays below the Standard toolbar –Groups commands and features logically –Can be minimized so only tab names appear

27. © 2013 Pearson Education, Inc. Publishing as Prentice Hall27 with Microsoft ® Office for Mac 2011 Perform Commands from the Menu, Standard Toolbar, and Ribbon Each Office program’s Ribbon contains: –Tabs –Groups –Commands

28. © 2013 Pearson Education, Inc. Publishing as Prentice Hall28 with Microsoft ® Office for Mac 2011 Perform Commands from the Menu, Standard Toolbar, and Ribbon Tabs relate to a type of activity, such as laying out a page. Groups, located on tabs, are sets of related commands for specific tasks. Commands, arranged in groups, are instructions to computer applications and display as a button, menu, or box.

29. © 2013 Pearson Education, Inc. Publishing as Prentice Hall29 with Microsoft ® Office for Mac 2011 Perform Commands from the Menu, Standard Toolbar, and Ribbon

30. © 2013 Pearson Education, Inc. Publishing as Prentice Hall30 with Microsoft ® Office for Mac 2011 Apply Formatting in Office Programs Formatting is the process of establishing the overall appearance of text, graphics, and pages in an Office file.

31. © 2013 Pearson Education, Inc. Publishing as Prentice Hall31 with Microsoft ® Office for Mac 2011 Apply Formatting in Office Programs

32. © 2013 Pearson Education, Inc. Publishing as Prentice Hall32 with Microsoft ® Office for Mac 2011 Use the Microsoft Office for Mac 2011 Help System The Help feature provides information about all of the program’s features.

33. © 2013 Pearson Education, Inc. Publishing as Prentice Hall33 with Microsoft ® Office for Mac 2011 Compress Files A compressed file is a file that has been reduced in size. Compressed files –Take less storage space –Transfer to other computers faster –Make sharing files easier by combining a group of files into one compressed file

34. © 2013 Pearson Education, Inc. Publishing as Prentice Hall34 with Microsoft ® Office for Mac 2011 Compress Files

35. © 2013 Pearson Education, Inc. Publishing as Prentice Hall35 with Microsoft ® Office for Mac 2011 Covered Objectives Use Finder to Locate Files and Folders Locate and Open a Microsoft Office for Mac 2011 Application Enter and Edit Text in an Office for Mac 2011 Application

36. © 2013 Pearson Education, Inc. Publishing as Prentice Hall36 with Microsoft ® Office for Mac 2011 Covered Objectives Perform Commands from a Dialog Box Create a Folder, Save a File, and Close an Application Add Document Properties and Print a File

37. © 2013 Pearson Education, Inc. Publishing as Prentice Hall37 with Microsoft ® Office for Mac 2011 Covered Objectives Open an Existing File and Save It with a New Name Explore Options for an Application Perform Commands from the Menu Bar, Standard Toolbar, and Ribbon

38. © 2013 Pearson Education, Inc. Publishing as Prentice Hall38 with Microsoft ® Office for Mac 2011 Covered Objectives Apply Formatting in Office Applications Use the Microsoft Office for Mac 2011 Help System Compress Files

39. © 2013 Pearson Education, Inc. Publishing as Prentice Hall39 with Microsoft ® Office for Mac 2011 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2013 Pearson Education, Inc. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall