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**GO! with Microsoft® Excel 2010 2e**

PowerPoint Presentation to Accompany GO! with Microsoft® Excel e Chapter 1 Creating a Worksheet and Charting Data <#>

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**Objectives Create, Save, and Navigate an Excel Workbook**

Enter Data in a Worksheet Construct and Copy Formulas and Use the SUM Function

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**Objectives Format Cells with Merge & Center and Cell Styles**

Chart Data to Create a Column Chart and Insert Sparklines Print, Display Formulas, and Close Excel

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**Objectives Check Spelling in a Worksheet Enter Data by Range**

Construct Formulas for Mathematical Operations Edit Values in a Worksheet Format a Worksheet

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**Create, Save, and Navigate an Excel Workbook**

Excel Document Worksheet Individual spreadsheet, part of a workbook Vertical columns (letters) and horizontal rows (numbers) Cell Intersection of a row and a column

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**Create, Save, and Navigate an Excel Workbook**

Figure 1.2 <#>

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**Create, Save, and Navigate an Excel Workbook**

Figure 1.3 <#>

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**Create, Save, and Navigate an Excel Workbook**

Figure 1.5 <#>

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**Enter Data in a Worksheet**

Cell content Anything entered into a cell Constant values Text values (label) Number values Formulas Equations that perform calculations on values in the worksheet

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**Enter Data in a Worksheet**

Active cell Selected by clicking on the cell Cell is outlined in black Column and row number are highlighted Cell reference displays in Name Box Figure 1.7 <#>

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**Enter Data in a Worksheet**

Figure 1.9 <#>

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**Enter Data in a Worksheet**

Auto Fill Generates and extends a series of values Fill handle Used to drag the contents of the selected series Figure 1.10 <#>

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**Enter Data in a Worksheet**

Ranges Two or more cells that are adjacent or nonadjacent A range colon (:), appearing between two cell references, includes all cells between the two cell references EX: B3:D3 is a range including B3, C3, and D3

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**Enter Data in a Worksheet**

Figure 1.13 <#>

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**Construct and Copy Formulas and Use the SUM Function**

Construct formulas Type formula with the equal sign (=) May be typed in the cell or the formula bar Use the plus sign (+) to add numbers Press enter and the cell will display the results and the formula will appear in the formula bar Use the Excel SUM function Copy formulas using the fill handle

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**Construct and Copy Formulas and Use the SUM Function**

Figure 1.17 <#>

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**Construct and Copy Formulas and Use the SUM Function**

Figure 1.18 <#>

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**Format Cells with Merge & Center and Cell Styles**

Joins selected cells into one larger cell and centers content Select range, then click Merge & Center Cell Styles Defined set of formatting characteristics Font, font size, font color, cell borders, and cell shading

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**Format Cells with Merge & Center and Cell Styles**

Formatting numbers Accounting Number Format and Comma Style Use comma separator where appropriate Apply two decimal places Use parentheses for negative numbers Differences Accounting Number Format—dollar sign ($) Comma Style—no dollar sign

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**Chart Data to Create a Column Chart and Insert Sparklines**

A graphic representation of data Easier to read than a table of numbers Sparklines Tiny charts embedded in a cell to give a visual summary alongside data

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**Chart Data to Create a Column Chart and Insert Sparklines**

Figure 1.24 <#>

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**Chart Data to Create a Column Chart and Insert Sparklines**

Figure 1.25 <#>

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**Chart Data to Create a Column Chart and Insert Sparklines**

Figures 1.27 and 1.28 <#>

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**Chart Data to Create a Column Chart and Insert Sparklines**

Figure 1.31 <#>

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**Print, Display Formulas, and Close Excel**

Page Layout view See edges of the paper of multiple pages, margins, and rulers Insert headers and footers Backstage view Select the File tab (upper left corner) Shows document properties, and print and print preview options <#>

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**Print, Display Formulas, and Close Excel**

Figure 1.32 <#>

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**Print, Display Formulas, and Close Excel**

Figure 1.34 <#>

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**Check Spelling in a Worksheet**

Figure 1.40 <#>

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**Enter Data by Range Time-saving technique for entering numbers**

Select the range of cells where numbers are to be entered. Press Enter after each entry and the active cell will move within the selected range. This technique works for multiple columns. <#>

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**Construct Formulas for Mathematical Operations**

Excel formulas begin with an equal sign and include cell references and arithmetic operators. Symbols Used in Excel for Arithmetic Operators Operator Symbol Operation + Addition - Subtraction (also negation) * Multiplication / Division % Percent ^ Exponentiation Figure 1.43 <#>

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**Construct Formulas for Mathematical Operations**

Copying formulas in Excel A formula copied in Excel changes cell references relative to the cell with the formula. Example: Copying =C4+D4 from cell E4 to cell E5 will result in =C5+D5 To force Excel to keep a cell reference use absolute addressing to fix the formula reference by inserting a dollar sign ($) before the row and/or column. <#>

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**Construct Formulas for Mathematical Operations**

Figure 1.47 <#>

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**Edit Values in a Worksheet**

Changing cell contents Making changes to numbers will result in re-calculating any formulas that reference the cell that was changed. This is a powerful and useful feature of Excel. Formatting cells Formatting cells will result in a different appearance but will not impact the calculations. <#>

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**Format a Worksheet Formatting**

Specifying appearance of cells and overall layout of the worksheet Inserting and deleting rows and columns Existing data is moved and formulas automatically adjusted Adjusting column widths and wrapping text Wrap text displays the contents of a cell on multiple lines, thus increasing the cell height <#>

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Format a Worksheet Figure 1.53 <#>

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**Covered Objectives Create, Save, and Navigate an Excel Workbook**

Enter Data in a Worksheet Construct and Copy Formulas and Use the SUM Function

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**Covered Objectives Format Cells with Merge & Center and Cell Styles**

Chart Data to Create a Column Chart and Insert Sparklines Print, Display Formulas, and Close Excel

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**Covered Objectives Check Spelling in a Worksheet Enter Data by Range**

Construct Formulas for Mathematical Operations Edit Values in a Worksheet Format a Worksheet

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**Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall**

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall

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