1. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 1 Completing Business Messages

2. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 2 Three-Step Writing Process Planning Writing Completing

3. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 3 Moving Past the First Draft Content, style, tone, and organization Overall readability Mechanics and format

4. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 4 Completing Business Messages 1.Revising 2.Producing 3.Proofreading 4.Distributing

5. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 5 Revising Messages Content Organization Style and tone

6. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 6 Promoting Readability Sentences Paragraphs Listed items Headings

7. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 7 Editing for Clarity Sentence style Faulty parallelism Dangling modifiers Long noun sequences

8. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 8 Editing for Clarity Camouflaged verbs Sentence structure Awkward references Excess enthusiasm

9. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 9 Editing for Conciseness Wordy constructions Long words or phrases Redundant wording Recast “It is/There are” starters

10. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 10 Computer Technology Revision tools Spell checker Grammar checker Thesaurus

11. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 11 Producing Messages Multimedia elements Page layout

12. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 12 Graphics, Sound and Hypertext Presentation software –Overhead transparencies –Computerized slide shows Graphics software –Diagrams and charts –Graphical designs

13. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 13 Document Design Consistency Balance Detail Restraint

14. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 14 Design Elements White space Captions and headings Margins and justification Typefaces and type styles

15. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 15 Using Technology to Produce the Message Templates and style sheets Page design and setup Column formatting Paragraph formatting Font formatting Numbered or bulleted lists Tables or figures Pictures, textboxes, and objects

16. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 16 Proofreading the Message Grammar, usage, and punctuation Spelling errors and typos Punctuation Design errors Missing material Overall format

17. © Prentice Hall, 2005 Business Communication Today 8eChapter 6 - 17 Distributing Your Message Cost Convenience Time Security and privacy