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© Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 1 Completing Business Messages.

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Presentation on theme: "© Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 1 Completing Business Messages."— Presentation transcript:

1 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Completing Business Messages

2 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Three-Step Writing Process Step 1Step 3Step 2 PlanningWritingCompleting

3 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Moving Past the First Draft Final Draft Content, Organization, Style, and Tone Overall Readability Clarity and Conciseness

4 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Revising the Message Content Organization Style and Tone

5 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Promoting Readability Sentences Headings Listed Items Paragraphs

6 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Editing for Clarity Sentence Style Faulty Parallelism Dangling Modifiers Long Noun Sequences

7 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Editing for Clarity Camouflaged Verbs Sentence Structure Awkward References Excess Enthusiasm

8 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Editing for Conciseness Wordy Constructions Long Words or Phrases Redundancies “It is/There are” Starters

9 © Prentice Hall, 2005 Excellence in Business CommunicationChapter RevisionToolsRevisionToolsSpellCheckerSpellChecker ThesaurusThesaurusGrammarCheckerGrammarChecker Revising with Technology

10 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Producing the Message Page Layout MultimediaElements

11 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Graphics, Sound, and Hypertext Presentation Software Graphics Software OverheadTransparenciesOverheadTransparenciesComputerized Slide Shows Computerized Diagrams and Designs Diagrams GraphicalDesignsGraphicalDesigns

12 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Designing Page Layout Consistency Balance Detail Restraint

13 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Design Elements White Space Margins and Justification Typefaces and Type Styles Headings and Captions

14 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Professional Image WordProcessing DesktopPublishing

15 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Proofreading the Message Edited CopyFinal Report Grammar and Usage Punctuation Design Errors Missing Material Overall Format Spelling Errors and Typos

16 © Prentice Hall, 2005 Excellence in Business CommunicationChapter Distributing the Message PhotocopyMachine Print Shop Mail Merge Computer Disk and CD-ROM Broadcast Faxing The Internet


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