1. Emergency Preparedness Planning: Middle East January 9 th -11 th

2. Introductions Name Organization Role

3. Objectives Common understanding of potential emergency scenario Common understanding of impact of potential emergency scenario Identify coordinated capacity to respond to an emergency Identify resources which can be mobilized to support an emergency response

4. Objectives Identify priority response sectors Clarify roles & responsibilities in a response Understand what a coordinated response would look like Prepare elements for a realistic & focused Emergency Response Plan

5. Introduction to EPP: Objectives Understand aim of EPP workshop. Understand importance of emergency preparedness planning given the country context that may require humanitarian response Undertake to share workshop outcomes and commitments & ensure implementation of resulting action plan

6. Elements of Plan Map of focus areas/hot spots Map of structural resources Clear roles & responsibilities Prioritized response activities Critical action points

7. EPP Sessions Emergency scenario Impacts on households & communities & humanitarian response needs Local capacity that exists Coordination Structural Resources

8. EPP Sessions What needs to be done Capacity analysis & prioritized response activities Country preparedness & response plan Critical action points Regional preparedness & response plan Coordinating regional roles & responsibilities

9. Setting the Scene Part A: Objective Refresh memories of a recent emergency response – what happened, when and how & why key decision were made

10. Questions How were decisions made? – What information was available? – On what basis were decisions made? What worked well? What were challenges? What should have been done differently?

11. Setting the Scene Part B: Objective Common understanding of the potential emergency scenario

12. Visualization exercise You are a reporter. Report back to your boss what you observe on the ground: – In the 1 st week – After 1 month – After 3 months

13. Mapping Exercise Concentration areas – where there will be high numbers of the population that need to be served Areas of conflict/No-Go areas Limited access/movement

14. Impact Analysis: Objective Common understanding of impact on affected communities in the emergency scenario

15. Impact Exercise Imagine you are one of the affected households – Describe the conditions you are facing to survive E.g. Families have little or no water E.g. Families displaced – Consider the impact on different age groups & gender

16. Impact Exercise Family assets (land, livestock, housing etc) Livelihood (source of income on daily basis, e.g. salaried job etc) Social assets (community support) Access to services (health clinics, markets, water etc) Security concerns Dignity

17. Local Capacity: Objective Identify community group/local partner capacity to respond to an emergency

18. Exercise Location – towns/ villages where groups are situated Number of members – record the total number of members Activities – record main group activities Emergency response skills – in an emergency situation what do you think this group could do?

19. Day 1 Wrap Up What went well? What could have been done better?

20. Coordination Objectives Recognize importance of coordination in emergencies Recognize what other agencies/key actors plan on doing

21. Resource Mapping Identify structural resources which can be mobilized to support this emergency response

22. Mapping exercise Hospitals Warehouses Water sources Community centers Schools NGO clinics Government services What else?

23. What Needs to Be Done? Identify everything that needs to be done in the emergency scenario

24. Exercise What needs to be done in the 1 st week – Keep concentration areas & likely response sectors in mind

25. Exercise What needs to be done in the 1 st month – Keep concentration areas & likely response sectors in mind

26. Capacity Analysis: Objectives Identify capacity to respond to an emergency Rank combined response programming strengths

27. Ranking Instructions Your organization Your partners 1 = Strong capacity 2 = Average capacity 3 = Low capacity

28. Prioritize response activities Identify 2-3 Response activities that meet community & household needs and where you, partners, and/or community groups have capacity to respond

29. Emergence Preparedness & Response Plan Documented realistic plan that takes into account the possible emergency/disaster scenarios and maps out exactly how an organization or institution could help those affected by the emergency/disaster

30. Elements of Plan Map of focus areas/hot spots Map of resources Clear roles & responsibilities Prioritized response activities Critical action points

31. Fill in Matrix Response activity Detailed activities related to that response Preparedness steps needed

32. Day 2 Wrap Up What went well? What could have been done better?

33. Critical Action Points Identify 3 Critical Action Points that can be accomplished in 1-2 months Prioritized activities that are critical in ensuring that your organization & partners are prepared to assist an emergency response

34. Group Work Look at 3 rd column – “Preparedness Steps” - from previous exercise What is critical What can realistically be achieved Also consider coordination activities

35. Critical Action Points Person(s) Responsible Resources/Support Needed Timeline

36. Regional Emergency Preparedness & Response Plan Start the process of clarifying & refining a regional emergency response plan

37. What we’re going to do? Where are we going to respond? Who is going to respond? How are we going to respond?

38. Coordinating Regional Roles & Responsibilities Clarify who does what in the different stages off the response throughout the region Develop a draft of a coordination plan

39. Exercise Go through the list of functions & assess your organization’s capacity in regard to that function. If it helps, draw your organization’s org. chart. Do your partners have strengths in certain areas that would complement your capacity gaps? What support do you need from elsewhere?

40. Workshop Evaluation What went well today, and during the entire workshop? What could have been done better? What should we change to make the workshop better?