1. FUNCTION 6 – CONTINGENCY PLAN, PREPAREDNESS AND CAPACITY BUILDING
M6 – S1
FUNCTION 6 – CONTINGENCY PLAN, PREPAREDNESS AND CAPACITY BUILDING

2. Deactivation and Transition
The de-activation of clusters is a decision to stand-down one or several clusters because:
either the cluster has transferred responsibility for delivery and possibly capacities, tools, systems and resources to national and/or development partners, or
humanitarian needs in a particular sector have sharply decreased or ceased (e.g. when affected people have returned, reintegrated or relocated).

3. What is Preparedness and Contingency Planning?
Emergency preparedness is continuous cycle of planning, organizing, training, ensuring availability of supplies, evaluating response and improving activities Within that field, contingency planning is a process to develop a plan to respond to a specific situation when things could go wrong (i.e – displaced into XX district because of flooding) EG: 90 day planning

4. What is Contingency Planning?
Contingency planning is a tool and a process to anticipate and solve problems that typically arise during humanitarian response:
Analyse potential emergencies
Analyse potential impact
Establish clear obj. & strategies
Implement preparedness actions
Example:
Due to unusual weather patterns, Niangoma is at risk of large-scale flooding this year.
Example:
Up to 1.5 million people would be displaced from their homes and 50% of domestic crop production would be wiped out.
Example:
Preventing abuse and exploitation.
Family tracing systems in place and working.
Ensuring sufficient support to vulnerable children and families.
Example:
Raise awareness of preventive measures.
Pre/post emergency supplies in risk areas.
Reinforce local social services/education.

5. Why do contingency planning?
Deal with anticipated problems before onset of crisis
Take steps to enhance preparedness
TIME
Establish relationships with partners
Develop shared understanding of common challenges
Clarify roles & responsibilities
Strengthen coordination
mechanisms
Enhance the quality of humanitarian response!
RELATIONSHIPS
Identify constraints to effective response
Focus on operational issues
Adapt
Agree common tools, approaches
EFFECTIVENESS
UNICEF

6. Contingency responsibility for the Coordination Group
Build on existing crisis management and contingency plans, structures and projects – avoid introduction of parallel contingency measures
Clear agreed objectives, response strategies, and action plans for possible and likely scenarios
Application of international & national policy & standards
Ensure an inclusive process to identify risks, vulnerabilities, consequences and possible rights violations
Identify gaps in information or projected response
Assess institutional capacities and partnerships in order to strengthen key relationships
Ensure there is a mechanism to review and update plans
UNICEF

7. Contingency Planning
Development of likely disaster scenarios based on risk analyses with estimates of numbers of affected people and types of impact
Capacity mapping of government and humanitarian agencies
Identification of roles and responsibilities for components of emergency response
Establishment of multi-sectoral and sectoral coordination mechanisms
Response matrices prepared by all sectors
Preparedness actions such as developing uniform assessment instruments, supply stockpiling and long term agreements, disaster management training
UNICEF

8. SUCCESS CRITERIA
Dedicated leadership
Appropriate resources
Investment in planning process, not just planning document
Commitment
Effective leadership
Clear management and coordination
Prioritization of key issues
Appropriate delegation
Clear process and milestones
Continuous communication
Failure in any one area diminishes the quality of the contingency planning process and results.
Execution
Inclusion
Engagement of all stakeholders
Inclusion of government in meaningful role
Effective information sharing
Taking action on planning recommendations
Integration of contingency plans at sector and organizational levels
Follow up
UNICEF

9. Contingency Planning…
“It is better to plan when it is not needed, than not to have planned when it was necessary.”
UNICEF

10. Let’s develop our next steps…

12. Let’s agree on our next steps…