1. SPECIAL PROCUREMENTS OCTOBER 20, 2015 Texas Woman’s University

2. What makes these special Additional steps are required  We need supporting documentation  Additional time must be allotted Various reasons  State compliance  Internal controls  Standardization  Safety

3. Advertisements for Recruitment Must be approved by Human Resources Department Tear sheets must be sent to A/P with invoices or included in your Pcard supporting documentation

4. Computer & Related Equipment Quote must come from OoT Departments are required to involve OoT and send documentation with requisition in early phases of projects involving:  Information technology service contract purchases  Applications software purchases  Hardware purchases

5. Food Food Purchase Justification form is required for all food purchases  Can be found on Procurement Services website under “Forms and Instructions” Exceptions are food purchased:  On a 12 or 14 account (for now – this is under discussion)  For educational research  For laboratory purposes  While traveling on official University business  Consumption by animals

6. Furniture Once your department has identified a need, contact Design Services to schedule an appointment to discuss scope and budget Contact information: sandrus@twu.edu sandrus@twu.edu General Ordering Timeline Budget estimate request1 week turnaround Vendor visit and generation of ‘plan’ 1 week turnaround Generation of formal quote2-3 days after approval Issuance of PO3-4 days after requisition approved

7. Office Supplies Summus is the preferred vendor  Why Contract pricing through a cooperative Rebate program for based on volume Mentor/Protégé program with Staples HUB vendor

8. Public Identity Printing Business cards, letter head, envelopes Competitively bid and dually awarded vendors:  Alphagrahics  Marfield Ordering process:  Requisition  Pcard  Order through Printing Services – Carrie Gartman  An additional charge will be added

9. Questions