Presentation on theme: "HOW WELL DO YOU KNOW THE COLLEGE’S PAPERWORK FLOW ? COLLEGE DOCUMENTS & SUPPORT THRESHOLD LIMITATIONS SERVICES REQUIRED EQUIPMENT VS NON-CAPITAL EQUIPMENT."— Presentation transcript:
HOW WELL DO YOU KNOW THE COLLEGE’S PAPERWORK FLOW ? COLLEGE DOCUMENTS & SUPPORT THRESHOLD LIMITATIONS SERVICES REQUIRED EQUIPMENT VS NON-CAPITAL EQUIPMENT REIMBURSEMENTS $100 $200 $300
College Documents & Support for $100 What documentation is required for a supply purchase between $1,000 and $1,999? A) Check request if it's a vendor I have used before. B) Just a purchase order C) Purchase order and price quote
College Documents & Support for $200 When should I submit a purchase requisition rather than a check req. A) Any time the vendor requires a PO number in order to ship goods B) Any time a contract is required and/or the amount is over $1,000 C) Both A and B
College Documents & Support for $300 Answer: This type of expenditure can be processed by check request. A) What is a service repair for $250? B) What is an $2,500 ad in the Journal of Academy Medicine? C) What is a $100 reimbursement to another College Department for ordering supplies on their behalf?
Threshold Limitations for $100 A purchase which requires a written quotation from a vendor. A) What is a purchase of $1,500 B) What is a purchase of $2,000 or more C) What is a purchase of $1?
Threshold Limitations for $200 The PO Database is used for: A) ALL Purchase Orders. B) Purchase Orders, Check Request, & Contracts. C) Purchase Orders over $2,000 & Contracts.
Threshold Limitations for $300 Answer: Supplier Justification Form A) What must accompany a purchase requisition for a service of $8,500? B) What must be submitted with a payment request for 21 people to attend a conference at $500 each? C) What must accompany a $12,000 purchase requisition from a company which is the sole provider of that equipment/service?
Services Required for $100 When I need a vendor to perform services on campus costing $1,000 or more I need: A) A proposal including scope of work, a price quote, a contract request, and a Purchase Requisition. B) A purchase Requisition and a price quote. C) Schedule the service and process the paperwork after receiving the invoice.
Services Required for $200 Answer: The Office of General Counsel does not have to be contacted in this situation. A) When services will be provided to the College that will only cost $1,500. B) When it is an emergency situation and there is no time to set up a contract. C) When you have a non-competitive expense.
Services Required for $300 Legal Contracts can ONLY be approved by _____ on behalf of the College. A) The originating Department B) The Chief Financial Officer C) The Vendor
Equipment vs. Non-Capital Equipment for $100 Answer: All DELL computer purchase requisitions. A) What requires approval from Information Services? B) What requires prior authorization by Information Services and the Purchasing Department? C) What requires a two year lead time?
Equipment vs. Non-Capital Equipment for $200 Computers, software, and Audio/Visual Equipment under $3,000 is known as: A) Non-Capital Equipment B) Capital Equipment C) Other Supplies
Equipment vs. Non-Capital Equipment for $300 When purchasing an item that can be depreciated and tagged as inventory, over the amount of $3,000, you can classified this as a(n) ______ Expense? A) Non-Capital Equipment B) Capital Equipment C) Travel Advance
Reimbursements for $100 Needs original receipts over $25.00, less any advances, and detail location charges by day. A) What is a Travel Expense Report? B) What is a Auto Mileage form ? C) What is a Check Request?
Reimbursements for $200 Answer: $75? A) What is the maximum amount allowable on a petty cash reimbursement? B) What is the maximum amount I can be reimbursed for without a receipt? C) What is the maximum daily amount of meal expense reimbursable on a travel expense report?
Reimbursements for $300 What kind of reimbursement, with expenses incurred by you, cannot be approved based on your own signature approval/authority. A) Vendor reimbursements B) Personal reimbursements C) Neither A or B
NYMC DOUBLE JEOPARDY QUESTION: Conference registration, travel advances, reimbursements, honoraria, student awards / stipends, membership dues, ads in publications, utilities, and phone charges are what kind of expenditures and can be placed on this form for payment?