1. 1 Doing Business with the University of North Texas System September 2015

2. Doing Business with the UNT System Joey Saxon, Ed.D. Senior Director, Business Support Services Interim Senior Director of Procurement Services and HUB Coordinator All presentations will be posted on our website after next Tuesday. I will send you an email once they are posted. 2

3. About the UNT System University of North Texas Student-centered research university with over 37,000 students this fall UNT Health Science Center Nationally recognized for leadership in developing primary care physicians UNT Dallas First public university in the city of Dallas UNT System Administration 3

4. About the UNT System Boosts economic activity in North Texas region by nearly $5.2 billion annually. Awards more than 5,300 degrees annually. More than 100,000 alumni live and work in the North Texas area. Alumni with us today? 4

5. 5 Doing Business with the University of North Texas System Procurement Process

6. Purchases not exceeding $5,000 can be made without bids or quotes. Purchases between $5,000 - $24,999 normally require informal bids or quotes. Purchases of $25,000 or more normally require a formal solicitation process. Bids over $100,000 require HUB Subcontracting Plans (HSP). Exceptions to bid requirement: Use of state contracts, cooperative agreements, sole source/proprietary purchases, emergency purchases. 6

7. Procurement Process The UNT System utilizes a decentralized process. Purchasing decisions are made in the various departments. Awards are made based on best value, not always the lowest price. TXMAS, TCPN, BuyBoard, UT Supply Chain Alliance and other cooperatives are used. Purchasing is completed by a purchasing card or issuance of a Purchase Order. 7

8. Formal Bid Process All formal bids are posted on our website: bsc.untsystem.edu/bid-listing Formal bids are also posted on the State of Texas Electronic Business Daily: esbd.cpa.state.tx.us/ 8

9. Formal Bid Process Invitation for Bids (IFB) – formal solicitation of sealed bids focused on pricing. Award is based on the lowest bid meeting the minimum criteria for the specifications/requirements. 9

10. Formal Bid Process Request for Qualifications (RFQ) – requesting submittal of qualifications or specialized expertise in response to a scope of professional or consulting services. Purpose is to generate a pool of prospects providing a short list of candidates who meet the desired qualifications. 10

11. Formal Bid Process Request for Proposal (RFP) – vendors are requested to submit proposals for the supply of goods and/or services. Evaluation may be based on factors other than cost. Negotiations often include a Best and Final Offer (BAFO) request from finalist(s). 11

12. HUB Subcontracting Plans (HSP) Required for bids and proposals with an expected value of $100,000 or more. For each subcontracting opportunity not self-performed by the respondent, there are notification requirements to HUBs to allow time for responding. The HSP is a detailed form that must be completed accurately and signed. Failure to complete the document results in rejection of the proposal. 12

13. HUB Subcontracting Plans (HSP) and Progress Assessment Reports (PARs) Procurement Services monitors the awarded vendor closely to ensure compliance with the HSP. Progress Assessment Reports (PARs) are required monthly to document payments to HUB and Non-HUB subcontractors. Payment will not be processed until the PAR is submitted. 13

14. Identifying Potential Suppliers The UNT System uses the Central Master Bidders List (CMBL) that is maintained by the State of Texas Comptroller’s Office. CMBL is a master database of vendors identifying goods or services they provide. CMBL annual registration fee is $70. Vendors should maintain current contact information and provide specific information on the goods or services they provide. HUB vendors are identified. 14

15. CBML 15 Important!

16. 16 Doing Business with the University of North Texas System Historically Underutilized Business (HUB) Program

17. HUB Program The UNT System makes a good faith effort to utilize HUBs in contracts for construction, services and commodities purchasing. 17 We support the HUB program and continually work to expand our HUB utilization.

18. What is a HUB? A minority, woman or service disabled veteran owned business that is certified with the State of Texas as a Historically Underutilized Business. Is at 51% owned by an Asian Pacific American, Black American, Hispanic American, Native American, American Woman and/or Service Disabled Veteran. Principal place of business must be within the State of Texas. 18

19. How to Become HUB Certified Complete application. HUB Certification is free. Certification is valid for four (4) years, provided that the business continues to meet the eligibility requirements. Once certified, the business is registered on the online HUB directory. 19

20. Why is HUB Certification Important? Increased exposure to general public and to other entities who have a supplier diversity program and are searching for minority and woman-owned businesses. Prime contractors use the CMBL and HUB directory to identify HUBs for sending subcontracting opportunities. UNT System will have many subcontracting opportunities over the next 2 years. In fiscal year 2014, Texas state government agencies awarded more than $2 billion in contracts, including more than $791 million in subcontracts, to HUB certified vendors. 20

21. Need Assistance with HUB Certification? Go online: www.Texas4HUBs.orgwww.Texas4HUBs.org Certification information, good advice on growing your business. Contact the Statewide HUB Program Email: Texas4HUBs@cpa.state.tx.usTexas4HUBs@cpa.state.tx.us Phone: 1-888-863-5881 Or, contact me. Email: joey.saxon@untsystem.edujoey.saxon@untsystem.edu Will visit with you by phone or schedule an appointment. 21

22. Final Tips for Doing Business with Us Register on the CMBL. Maintain an active website. Network! Attend pre-bid meetings and attend outreach events offered by the UNT System or other agencies. Contact UNT System Procurement Services for assistance. 22

23. 23 Doing Business with the University of North Texas System Questions?