1. Recruiting Information Systems: Making the Data Accessible A Case Study from the University of New Orleans Management of Student Information Systems July 16 – 19, 2000

2. Paul M. Weiser Assistant to the Dean for Information Processing University of New Orleans pmweiser@uno.edu

3. Chapter 1 Setting the Stage

4. University of New Orleans Louisiana’s urban university-195 acres on Lake Pontchartrain Member of the Louisiana State University System 16,000 students (12,000 undergraduates and 4,000 graduates) 44 undergraduate programs, 34 master’s and 10 doctoral Primarily a commuter school (81% from N.O. metro area) Recruiting efforts increased for out of state students

6. Current Legacy System for Student Academic Records, Admissions, and Recruiting: Online since 1988 IMS Hierarchical Database (homegrown) Runs on IBM 3270 Mainframe Text-based user interface Coming Soon: PeopleSoft (campus wide)

9. Query: To Convert Data into Meaningful Information. UNO – Centralized Query System: All run by Office of Registrar or Admissions Using Computer Associates “EARL” EARL: Text-based, very similar to COBOL Delivery Truck

13. Select one student and view all contacts 2 options: Detail or Summary Recruiters can:

14. Chapter 2 The Problem Explained

15. Driven by contact codes and dates All contact activity is stored Began storing contacts in 1995 Current contact flatfile > 1.8M Current Recruiting Information System:

18. Recruiters cannot: Extract information based on a specific contact Analyze geo-demographic patterns and trends Create adhoc queries Access information while on the road Evaluate the Success of their Efforts ($$$$)

19. Chapter 3 The First Solution

20. Solution #1 Give Recruiters Access to Contact Data on the Mainframe

23. Need a System that is: Easy to use Graphical Portable Able to be shared Flexible Cost Effective (i.e. cheap)

24. Chapter 4 The Second Solution

25. Application of Choice: MS Access

29. Select prospects based on any field Specific value or range of values Can provide detail and summary info. Information can be shared with others Seamless integration into other apps Easily upgradeable / updateable Flexible presentation of information Easily placed on laptop for travel Gives control of information to end user Cost effective

30. I.T. staff creates ASCII file from IBM mainframe Import into MS-Access using pre-defined delims Recruiters use data at their own discretion Fresh data easily imported Recipe for Converting Data into Information: