1. 10/12/98Organization of Information in Collections Form of Names -- Personal Names (cont) and Corporate Names University of California, Berkeley School of Information Management and Systems SIMS 245: Organization of Information In Collections

2. 10/12/98Organization of Information in Collections Today Form of Name -- Personal names continued Form of corporate names

3. 10/12/98Organization of Information in Collections Headings for Persons Once you decide (via the Chapter 21 rules) that entries are to be made for a person or persons, you must then choose the form that the name will appear in.

4. 10/12/98Organization of Information in Collections General Rule Choose, as the basis of the heading for a person, the name by which he or she is commonly known. This may be a person’s real name, pseudonym, title of nobility, nickname, initials, or other appellation. –Treat a roman numeral associate with a given name (as, for example, in the case of some popes, royalty, and ecclesiastics) as part of the name. –For authors using one or more psuedonyms or a real name and one or more psuedonyms, see 22.2b

5. 10/12/98Organization of Information in Collections Examples Caedmon William Shakespeare D. W. Griffith (not David Wark Griffith) Jimmy Carter (not James Earl Carter) Ouida (not Marie Louise de la Ramee) H.D. (not Hilda Doolittle)

6. 10/12/98Organization of Information in Collections 22.1B Determine the name by which a person is commonly known from the chief sources of information of works by that person, issued in his or her language. If the person works in a non- verbal context (e.g., a painter, a sculptor) or is not primarily known as an author, determine the name by which he or she is commonly known from reference sources issued in his or her language or country of residence or activity

7. 10/12/98Organization of Information in Collections Titles of Nobility Include any titles of nobility or terms of honour or words or phrases that commonly appear in association with the name either wholly or in part. –Sir Richard Acland –Duke of Wellington –Fra Bartolommeo –Baroness Orczy

8. 10/12/98Organization of Information in Collections 22.2 Choice among different names If a person (other than one using a pseudonym or pseudonyms -- see 22.2B) is known by more than one name choose the name by which the person is clearly most commonly known, if there is one. Otherwise choose one name or form of name according to the following order of precedence:

9. 10/12/98Organization of Information in Collections Choice of Name A) the name that appears most frequently in the person’s works B) the name that appears most frequently in reference sources C) the latest name

10. 10/12/98Organization of Information in Collections 22.2b: Pseudonyms If all of the works by one person appear under one pseudonym, choose the pseudonym. If the real name is known, make a reference from the real name to the pseudonym. –Yukio Mishima (not Kimitake Hiraoka) –George Orwell (not Eric Arthur Blair) –Nevil Shute (not Nevil Shute Norway) –Woody Allen (not Allen Stewart Konigsberg)

11. 10/12/98Organization of Information in Collections 22.2B2 - Separate Bibliographic Identities If a person has established two or more bibliographic identities, as indicated by the fact that works of one type appear under one pseudonym and works of another type appear under other pseudonyms or the person’s real name, choose as the basis for the heading for each group of works, the name by which works in that group are identified. Make references to connect the names...

12. 10/12/98Organization of Information in Collections Examples J.I.M. Stewart (Real name used in “serious” novels and critical works) : Michael Innes (pseudonym used in detective novels) Charles L. Dodgson (Real name used in works on mathematics and logic) : Lewis Carroll (pseudonym used in literary works).

13. 10/12/98Organization of Information in Collections 22.2b3 Contemporary authors If a contemporary author uses more than one pseudonym or his or her real name and one or more pseudonyms, use, as the basis for the heading for each work, the name appearing in it. Make references to connect the names –Ed McBain & Evan Hunter –Philippa Carr, Victoria Holt, Kathleen Kellow, Jean Plaidy, Ellalice Tate

14. 10/12/98Organization of Information in Collections 22.2C Change of Name If a person (other than one using a pseudonym or pseudonyms) has changed his or her name, choose the latest name or form of name unless there is reason to believe that an earlier name will persist as the name by which the person is better known –Cassius Clay vs Muhammad Ali –Benjamin Disraeli vs Earl of Beaconsfield

15. 10/12/98Organization of Information in Collections Choice among different forms (22.3) Fullness –Use the form most commonly found, make references. Language –Use the form from the language of most of the works. Greek & Latin + vernacular forms –Use form most commonly found in reference sources

16. 10/12/98Organization of Information in Collections Choice (cont.) Names written in roman alphabet and established in English form –Use English form Names written in non-roman script –given names: choose the form well-established in English Language reference sources. –Surnames: (LC uses alternate rule22.3C) enter the surname as it is appears in three reference sources (LC)

17. 10/12/98Organization of Information in Collections Entry Element General rule: if a person’s name consists of several parts, select as the entry element that part of the name under which the person would normally be listed in authoritative alphabetic lists in his or her language or country of residence

18. 10/12/98Organization of Information in Collections Order of Elements If the entry element is the first element, enter in direct order -- if the first element is a surname follow it by a comma. If the entry element is not the first element, transpose the elements of the name preceding the entry element. Follow the entry element by a comma. If the entry is a proper name in a title of nobility follow it by the personal name in direct order and then by the part of the title denoting rank

19. 10/12/98Organization of Information in Collections Rules for entry of surnames Compound surnames hyphenated surnames Other compound surnames Nature uncertain Place names Surnames with prefixes –Different rules for different languages/nationalities

20. 10/12/98Organization of Information in Collections Other Rules Entry under titles of nobility Entry under given name Roman Names Initials, letters and numerals Phrases

21. 10/12/98Organization of Information in Collections Additions to names Titles of nobility or Honor Saints Royalty Popes, Bishops, etc. Dates Distinguishing terms

22. 10/12/98Organization of Information in Collections Corporate Bodies General Rule –Enter a corporate body directly under the name by which it is commonly identified, except when the rules that follow provide for entering it under the name of a higher or related body or under the name of a government. –Determine the name by which a corporate body is commonly identified from items issued by that body in its language, or, when this condition does not apply, from reference sources.

23. 10/12/98Organization of Information in Collections Romanization If the name of the body is in a language written in a non-roman script, romanize the name according to the table for that language adopted by the cataloging agency.

24. 10/12/98Organization of Information in Collections Variant forms of name If variant forms are found in items issued by the body, use the name as it appears in the chief sources of information If variant spellings, use the form resulting from official changes in orthography -- or the predominant spelling If variant names appear in the chief source of information, use the name that is presented formally. If no name is presented formally, or if they all are, use the predominant form of name. IF there is no predominant form, use a brief form (including an initialism or an acronym) that would differentiate the body from others with the same or similar brief names.

25. 10/12/98Organization of Information in Collections Addition, Omissions, and Modifications Names not conveying the idea of a corporate body -- add a general designation in English Names of countries, states, provinces -- add the name of the country, state, province, etc. in which it is located. Years (when same name used by two different bodies)

26. 10/12/98Organization of Information in Collections Omissions Omit an initial article unless the heading is to file under the article (e.g. a corporate name that begins with an article that is the first part of the name of a person or place).

27. 10/12/98Organization of Information in Collections Governments Add the type of jurisdiction if needed

28. 10/12/98Organization of Information in Collections Conferences Omit from the name of a conf. Indications of its number, frequency or years of convocation. Add number after name Add date after name Add location after name