1. Registration Waitlisting For Winter 2016 registration, several departments will be offering students the opportunity to sign up to be on an electronic waitlist for their courses once they are full. Classes offered in the following subjects will have waitlisting available: Astronomy (AS) Biology (BI) Chemistry (CH) Criminal Justice (CJ) English (EN) Gender Studies (GN) Loss Prevention Management (LPM) Physics (PH) Psychology (PY)

2. Process Overview Students sign up to be on a waitlist for full courses through the registration function in mynmu Waitlists will be available from the first day of registration until Monday, November 30. After that date, everyone is dropped from the waitlist and “regular” registration is back in effect. Waitlist is first-come, first-served. When a seat becomes available, the first person on the waitlist will be notified through their NMU e-mail and be given 24 hours to register for the course. Students are NOT automatically registered. Student may choose to do nothing, and then the next student on the waitlist will be notified after 24 hours expires. If a student misses the deadline or changes their mind after their 24 hours expires, they could add themselves back to the bottom of the waitlist

3. Process Overview (continued) For linked classes (e.g., lecture and lab), if one is open (e.g., lecture), but the other is full (e.g., lab), students may sign up for the waitlist for the full course (lab), then add both (lecture and lab) when a seat opens up. Students already registered for a course, may not waitlist a different section of that course. Students may only waitlist one section of a course, not multiple sections. Students may not waitlist a course that has a time conflict with a course they are already registered for. They may, however, waitlist multiple courses that are offered at the same time, as long as that time is still free on that student’s schedule.

4. How Students add themselves to a Waitlist 1.Login to mynmu 2.Click on Register for Classes. 3.Add or Drop Classes a)If you already know the CRN, click Add/Drop Classes, type the CRN in the box and click submit changes. b)If you do not know the CRN, use the Look-up Classes to Add. Search for your course(s) with waitlisting and write down the CRN. Click Add to Worksheet, type in CRN and click submit changes.

5. Look-up Classes to Add 1.When seats are open on a waitlisted class it will show those seats in the Rem column. These seats are only open for students on the waitlist. 2.Students will know seats are only available for the waitlist when WL Act is populated. 1.When seats are open on a waitlisted class it will show those seats in the Rem column. These seats are only open for students on the waitlist. 2.Students will know seats are only available for the waitlist when WL Act is populated. 1 1 2 2

6. Add to WorkSheet 1.Students must write down the CRN. 2.Then click Add to Worksheet. 1.Students must write down the CRN. 2.Then click Add to Worksheet.

7. Not yet on the Waitlist! 1.Students will receive a “Closed – O Waitlisted Error” 2.Click on the Action drop-down menu and select Wait List. 1.Students will receive a “Closed – O Waitlisted Error” 2.Click on the Action drop-down menu and select Wait List.

8. Not yet on the waitlist If there are other requirements or restrictions on a class (ie prerequisite), this error will be presented and a student will not be added to the waitlist. Overrides can be given by the instructor to allow the student on the waitlist and will be used if offered a seat to register in the future. If there are other requirements or restrictions on a class (ie prerequisite), this error will be presented and a student will not be added to the waitlist. Overrides can be given by the instructor to allow the student on the waitlist and will be used if offered a seat to register in the future.

9. Now Waitlisted Student view of schedule Web Register indicates the classes the student is registered for Wait List indicates the class the student is on the waitlist for Total Credit Hours and Billing Hours do not include the wait list class Student view of schedule Web Register indicates the classes the student is registered for Wait List indicates the class the student is on the waitlist for Total Credit Hours and Billing Hours do not include the wait list class

10. Student Automatic Notification

11. Automated Email Northern Michigan University From: Registrar Waitlist Email address: waitlist@nmu.eduwaitlist@nmu.edu Subject: Waitlist Notification for 80008 ACT 230 - 01 Smith, John ( 00555555 ) Dear John, A seat has become available for your waitlisted course: ACT 230 Principles of Accounting I for Fall 2015. You must register before 06-OCT-2015 03:18 PM or the seat will be offered to the next student on the waitlist. If you do not wish to register, no action is required on your part. If you wish to register, login to mynmu.nmu.edu and register within the waitlisting deadline. Please do not reply to this automated email. For further instructions, go to www.nmu.edu/registrar or contact the Office of the Registrar at (906) 227-2362 or skedule@nmu.edu.www.nmu.edu/registrarskedule@nmu.edu

12. Faculty information and instructions

13. Accessing Waitlists Departments will be able to run Cognos reports showing students on waitlists – by department, course, or course section. Faculty will have two sets of class lists on mynmu: 1.Detail Class List and Summary Class List for students who are registered 2.Detail Wait List and Summary Wait List for student who are on the waitlist Lists will show the order of the wait list (starting at 1 up to the max) If a student is offered a seat, their position will be indicated by 0 (zero) and the deadline is displayed

14. New Selections on MyNMU under Faculty Services Registration Overrides Allows faculty to give students permission to registration for their course(s) even if they don’t meet all of the requirements for that course. Waitlist: Summary | Detail Allows faculty to monitor the waitlists for their courses.

15. Registration Overrides Faculty will be able to enter registration overrides through mynmu for the following: – Prerequisite errors – Time conflicts – Capacity overrides (only after Nov. 30 when waitlist function has been turned off) Students then register themselves for the course via mynmu – If the student has a pre-req or time conflict override and the class is full, the student will be able to register for the waitlist and then register for the open seat if one is offered to them via waitlisting. Add cards will still be accepted for courses that do not have a waitlisting option. However, faculty can enter overrides on mynmu for these as well (including capacity overrides after November 30).

16. Registration Overrides To enter the override, the faculty member will log into mynmu and 1.Select Registration override link 2. Select Term 3. Enter student ID 4. Select the appropriate override(s) by course Pre-requisite or Time conflict and submit Once the override is entered into the student’s record, the student will be able to register for the course themselves on mynmu without an add card. Once the override is entered into a student’s record, there is no way to remove it on mynmu. To remove an override, the faculty member will need to contact Registration and Scheduling.

17. Pre-requisite Overrides Pre-req/Class Standing Overrides allow faculty to give students permission to take their course(s) when students are missing one or more of the course pre- requisites or are not yet at the required class standing. To give the permission, they must be the instructor on record for the course.

18. Time Conflict Overrides Time Conflict Overrides allow faculty to give students permission to take their course(s) when students have a time conflict with another course they wish to take. Again, to give the permission, they must be the instructor on record for the course.

19. Registration Overrides Once submitted, the faculty be able to go back and see what overrides they gave by going back into that student’s record

20. Wait Lists Instructors will have access to 2 different wait lists on MyNmu to help them monitor who and how many students are trying to get into their course(s). Summary Wait List - The Summary Wait List is a roster of all students who are on a waitlist for a specific course. It is a quick reference to see who and how many students are waitlisted for a specific course. It is real time and will change as notifications expire. Detail Wait List - This list shows all students who are on the wait list for a specific course along with their waitlist status. It also shows detail about each student, including such information as major and class standing.

21. Summary Wait List This course has 2 students on the wait list. One student has a Notification Expire date/time, which means there is a seat open and this student has been notified. He has until 2:15pm on Oct 6, 2015 to register for the course. If he does not, he will be removed from the waitlist and the second student will be offered the seat.

22. Detail Wait List The Detail Wait List will, of course, show the same students as the Summary Waitlist but with more detail. It will have their program, admission information and class standing, etc... Note that from both lists, one or more students can be sent emails.

23. Wait List It is now past the first student’s wait list date/time. As a result, he is no longer on the wait list for this course. He may or may not have registered for the course but a seat is now available for the second student and she has been notified as shown under the Notification Expiration date/time.

24. Questions & Troubleshooting Mike Truscott Assistant Registrar mtruscot@nmu.edu X1062 Kathy Dawe Assistant Registrar kdawe@nmu.edu X2434