1. Purchasing Oversight SASBO Little Rock, AR

2. Purchasing Know and follow purchasing guidelines Do not try to circumvent the process Develop a good relationship with buyers Keep exceptions to a minimum Be honest, open and up-front Learn how to find specifications for bids Include everything desired in bid Follow local board policy Reduce unnecessary approvals

3. Procurement Card +’s No credit applications Faster turn-around time than PO’s Internet purchases Less expensive than purchase orders Rebate Limits can be set Merchants can be blocked

4. Procurement Card –’s Lose some control of purchases Sales tax Responsibility Records maintained Reports must be reconciled Depend on employees Travel

5. Just In Time Purchasing Eliminates warehouse expense Reduces storage space Discounts No overhead No storage issues

6. Warehousing Bulk purchasing Control Delivery Price Catalog vs. quotes

7. Prepaid Debit Cards Used primarily for school/classroom supplies Pre-authorize selected merchants Reduces purchase orders and paper checks On-line monitoring for administration Users must submit receipts

8. Purchasing Tips Alignment with neighboring districts to increase purchasing power Piggyback from bids of other districts Utilize state contracts U.S. Communities, eSchool Mall, School Dude

9. Travel Have written policy/guidelines Follow policy/guidelines Use per diem for meal reimbursement Detailed receipts I.R.S. reimbursement rates No travel advances Provide training for staff