1. Foundation Excel Session II 1

2. In Session I… Recall basic Excel terminology Use appropriate techniques and keyboard shortcuts to input and edit data. Select, insert and delete rows, columns and cells to re-organise spreadsheet data Apply appropriate formatting and styles to text and cells. 2

3. In Session I… Use formulae, the AutoSum tool and functions to perform frequently used mathematical operations, such as sum and average. Use AutoFill to copy formulae. Format numbers in a range of ways that are appropriate to the data they represent. Insert and use worksheets effectively to organise data. Apply good practice principles when organising and formatting data. 3

4. Session Objectives By the end of this session you should be able to: Utilise view options to adjust how the spreadsheet is displayed and printed. Use simple statistical functions to analyse data. Sort a range of data by one or more criteria. Explain the difference between relative, absolute and named cell references. Design a variety of charts to efficiently and unambiguously present your data. Recognise handy features of Excel 2013 (e.g. Quick Analysis) that can improve the way you work with data. 4

5. Sorting Data Data can be sorted by one or more columns. Text, numbers, dates & more are sortable. Ascending, descending or custom order. The current data range is sorted - avoid blank rows or columns. 5

6. Relative vs Absolute Cell References 6 A relative cell reference automatically changes when you copy the formula from one cell to another. An absolute cell reference is fixed and will not change when you copy the formula. Use a $ sign in front of the row and column name to specify an absolute reference. E.g. $D$12

7. Absolute Cell References 7

8. Named Cell References Excel allows you to name a cell or series of cells. Name references can be used in formulae and functions. Allows data to be selected quickly &… Makes reading and writing formulae easier. Name Box Named Cell

9. Charts 9

10. Example Line Chart 10

11. Example Column Chart 11

12. Functions 12 SUM Adds all numbers in a range of cells =SUM(A1:A9) AVERAGE Returns the average (mean) of a range of cells. =AVERAGE(A1:A9) MAX Returns the largest value in a set of values. =MAX(A1:A9) MIN Returns the smallest value in a set of values. =MIN(A1:A9) COUNT Counts the number of cells that contain numbers. =COUNT(A1:A9)

13. Recap You should now be able to: Recall basic Excel terminology Use appropriate techniques and keyboard shortcuts to input and edit data. Select, insert and delete rows, columns and cells to re-organise spreadsheet data Apply appropriate formatting and styles to text and cells. 13

14. Recap Use formulae, the AutoSum tool and functions to perform frequently used mathematical operations, such as sum and average. Use AutoFill to copy formulae. Format numbers in a range of ways that are appropriate to the data they represent. Insert and use worksheets effectively to organise data. Apply good practice principles when organising and formatting data. 14

15. Feedback Your feedback is valuable to us. Please help us to improve the relevance, content and delivery of our IT Training courses by completing a brief questionnaire. Please check your emails for survey link Thank you for attending 15

16. Additional Information 16 Session hand outs and other resources available at: tsr.cardiffmet.ac.uk/Learning/Help/Training/ Upcoming training sessions: Intermediate Excel 2013 – 16 th & 17 th June - FULL Communicating Effectively with Outlook 11 th June

17. Contact Us 17 training@cardiffmet.ac.uk Visit an IT Advisor in the Learning Centres 029 2041 70007000