1. partnership  excellence  growth Expense Report SAP Business Warehouse

2. partnership  excellence  growth Agenda General Features of Reports in BW Three Reports –Expense Reports –Monthly Planned Expenditure –Monthly Actual Spending Demo Question and Answer

3. partnership  excellence  growth Where to find the reports Fishnet->For SAP users->Business Process Support Page-> Reports http://fish- net.worldfishcenter.org/businessprocess/Reports/http://fish- net.worldfishcenter.org/businessprocess/Reports/

4. partnership  excellence  growth General Features Web-based –Ability to access the report from anyway and does not require SAP GUI Export to Excel Bookmark Expense Report: drilldown to transaction details

5. partnership  excellence  growth Process Flow Transfer Data to BW SAP R/3 Loading (daily) BW GL Transactions, PR, TR, TE Budget Owners

6. partnership  excellence  growth Expense Report Provides means to monitor the spending level using the nonlinearized budget

7. partnership  excellence  growth Expense Report What can you see in the Expense Report ? –Commitments –Current Month (Spending, Projected Spending, Variance) –Year-to-date (Spending, Projected Spending, Variance) –Annual (Spending, Projected Spending, Variance) –Cumulative Expenditure and Budget ( for Grant projects)

8. partnership  excellence  growth Expense Report What can you see in the Expense Report ? Ear-marked Expenses from Purchases and Travel Estimates in SAP

9. partnership  excellence  growth Expense Report What can you see in the Expense Report ? Current month : Actual Spending, Budget and Variance

10. partnership  excellence  growth Expense Report What can you see in the Expense Report ? Year-to-Date : Actual Spending, Budget and Variance – based on the Non-Linearized Budget

11. partnership  excellence  growth Expense Report What can you see in the Expense Report ? Budget for the whole year and Projected available balance at the end of they ear

12. partnership  excellence  growth Expense Report What can you see in the Expense Report ? For Grant Projects : Cumulative Expenditure, Total Budget and Total Available Budget

13. partnership  excellence  growth Expense Report Drilldown to Transaction Details Contains: Project Code, WBS Element, Site and Donor Line Item Code

14. partnership  excellence  growth Expense Report Drilldown to Transaction Details Expense account where a particular transaction posted to

15. partnership  excellence  growth Expense Report Drilldown to Transaction Details The SAP-assigned document number and line item number; can be used as reference when dealing with Finance when additional clarification is needed.

16. partnership  excellence  growth Expense Report Drilldown to Transaction Details Line Item Description

17. partnership  excellence  growth Expense Report Drilldown to Transaction Details Date when the transaction is posted into SAP

18. partnership  excellence  growth Expense Report Drilldown to Transaction Details Transaction Amount in Original Currency

19. partnership  excellence  growth Expense Report Drilldown to Transaction Details Transaction Amount in USD

20. partnership  excellence  growth Expense Report Transaction Details WBS ElementContains: Project Code, WBS Element, Site and Donor Line Item Code GL AccountExpense account where a particular transaction posted to Doc NumberThe SAP-assigned document number and can be used as reference when dealing with Finance when additional clarification is needed. ItemThe SAP-assigned transaction line item. When clarification or further analysis is needed, this line item helps Finance in quickly identifying the transaction within the SAP system Item TextTransaction Description Posting DateDate when the transaction is posted into SAP Site AmountAmount in original currency Total AmountAmount in USD

21. partnership  excellence  growth Monthly Planned Expenditure Provides information on the spending PROJECTION per month

22. partnership  excellence  growth Monthly Actual Spending Report Provides information on the ACTUAL spending per month

23. partnership  excellence  growth Demo

24. partnership  excellence  growth Thank You