Presentation on theme: "Objectives Understand the FI SAP coding Display fund center information Check whether budgets have been updated and the available balance has been."— Presentation transcript:
Objectives Understand the FI SAP coding Display fund center information Check whether budgets have been updated and the available balance has been affected ZFD1 Check current budget and available budget on the budget report ZFB1 Check original / revised budget at the department level ZFBC Check the available cash for your Foundation fund. ZFTB
Table of Contents TaskPage SAP Coding5 Funds center hierarchy - FMSE7 ZFD118 ZFB125 ZFBC30 Search for foundation fund number - FM5S41 ZFTB46 Performance Support50
SAP Coding Fund Center / Cost Center Grant Sponsored class GL Account, Commitment Item Material Group (ME51N) 235110055 4000198 5500001 Supplies 550005 Office-Supplies 50005615 Supplies-Office TermExample
FM (Funds Management) Module Stores budgeting and fund accounting information Budget - Expenditures - Encumbrances = Available Balance Provide the lowest possible level to create a balance sheet in the system Workflow will manage processes that were previously taken care of using the paper budget transfer form
FMSE Display hierarchy variant of Fund Centers Drilldown to Person Responsible Set-up according to the NKU Organization Chart Controls workflow and helps with security Provides a list of fund cost centers by division/department/area
Enter Hierarchy Variant of 000 and FM Area of NK01. Click Display. Display button FMSE continued
Expand the folders to display Superior Fund Centers and Department Fund Centers. Double click a Fund Center number to drilldown. FMSE continued
The person responsible is displayed on the Basic data tab. FMSE continued
The Superior funds center is displayed on the Hierarchy tab. FMSE continued
KS13 Display Cost Center information Cost Center number Name Person responsible Cost Center Category Revenue account Expense account Both
KS13 – Initial screen Click the Match code button for Cost center.
1) Maximum no. of hits is 500 Click Continue KS13 continued
Available Balance Reports ZFD1 Check whether budgets have been updated and the available balance has been affected ZFB1 Check current budget and available budget on the budget report ZFBC Check original / revised budget at the departmente level Available budget ZFTB Check the available cash for your Foundation fund
ZFD1 4 pages of available balance information Commitment / Actuals line item detail Requisitions Purchase Orders Funds Reservations Travel Encumbrances Parked actuals Not paid by Accounts Payable Revised, Consumed, and Available budget
ZFD1 Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.
ZFD1 - Page 1 At any time you can turn the navigation panel On/Off by clicking this button.
Drilldown and exporting to Excel Drilldown capabilities on Amount in any report Export to Excel Select List from the Menu bar Select Export Select Local File Select Spreadsheet Click Enter Name the file Click Generate
Drilldown on Documents starting with 28 Click on Line Item Li to display the FI document.
Drilldown on Documents starting with 28 continued Double-click on the Doc. Number to view FI documents.
Drilldown on Documents starting with 28 continued You can double click the individual documents to see the FI-CA documents in more detail.