1. 1 CMS Finance Training Retrieving Financial Reports

2. 2 Agenda Documentation CMS Training and Support Overview: Distributed Financial Reports Demo: Retrieving Financial Reports Overview: Financial Reports in Detail

3. 3 Help Desk – ext. 7777 CMS Training Web Site www.fullerton.edu/cms/training/ – Upcoming Classes and Open Labs – Training Guides and Tutorials Training and Support

4. 4 CMS Training and Support Team Lyn Ledyard Lead, Documentation & Training Specialist Shauna Cruz Sarah Cordett Documentation & Training Specialists cmstraining@fullerton.edu Training and Support

5. 5 Distributed Financial Reports Benefits: “One Stop Shop” Report Retrieval in FileNet User Friendly Reporting – Data sorted by Account, Fund, Program, Class or Project – Easier Reconciliation Between Reports – Expenditure Detail Report: line by line OfficeMax and P-Card transactions Data Warehouse upgrade

6. 6 Distributed Financial Reports Expenditure Summary - allows the department to view a summary of all financial transactions, as of the reporting date Expenditure Detail - allows the department to view detailed financial transactions, as of the reporting date Requisition/P.O. Summary - allows the department to view an overall summary of requisition and purchase order transactions Requisition/P.O. Detail - allows the department to view line-by- line requisition, purchase order and invoice activity

7. 7 Distributed Financial Reports Budget Allocation & Transfer - allows the department to view budget transactions (by account), as of the reporting date Open Commitment - allows the department to view a list of open commitments entered by the preparer on the “Commitment Data Entry” page in CMS Security (By Employee or Department) - allows identified users to view CMS Finance Security for their department. It is used to identify employee’s CMS Finance Roles, as well as their assigned approvers.

8. 8 Retrieving Financial Reports Depending upon your access, you may not have all financial reports available to you Access is determined by your department and Finance Coordinator For questions about your access, please contact your Finance Coordinator or CMS Security (cmssecurity@fullerton.edu)