1. COVER LETTERS 1. The letter-head 2. The date 3. The reference
4. The inside address
5. The subject line
6. The opening salutation
7. The body of the letter
8. The closing salutation
9. The signature
10. Enclosures
Only necessary when replying to an offer

2. First name THEN Surname Your address Telephone number
1. The letter head
Top right
for the U.K +
Ireland
First name THEN Surname
Your address
Telephone number
September 26th 2006 (USA)
22nd September 2006(UK/IRE)
Date in full

3. 1.Letter head Top left for the USA
Your first name THEN Surname
Full Address
Telephone
1.Letter head Top left for the USA
2.Inside address
Addressee (left)
UK/Ireland/
USA

4. Date in full to avoid confusion
USA
03/05/2005= March 5th, 2006
UK/Ireland
03/05/2005= 3rd May, 2006
Months of the year begin with a
CAPITAL LETTER

5. Opening Salutation
If you have a contact name you will start the letter as follows:
Dear Mr Kimmet,
Dear Ms Kimmet,
Mr or Ms are written in abbreviated form and followed by a surname

6. Opening salutation
If you have no contact name you will start by using the following salutation:
Dear Sir,
Dear Madam,

7. The body of the letter is written in full form.
OPEN
State the reason why you are writing.
If speculative, explain the type(s) of work you are interested in.
If advertised, indicate source of advertisement and date.
Keep it short.

8. SELL
Be specific about why you are interested in the position.
Briefly summarise some of your strongest qualifications to do the work.
Remember to consider this from an employer’s point of view.
Show what you have to offer the employer.

9. CLOSE
Refer the reader to the CV or the application form you are enclosing.
Declare an interest in an interview and offer to provide further information upon request.
Invite a response by asking a question and / or indicating what follow up you have in mind.

10. Closing salutation Contact name No contact name
Yours sincerely, Yours faithfully,
Your signature
Name typed
Enc: (for enclosures)

11. Opening /closing salutations
Dear Mr Kimmet,
Dear Ms Kimmet,
Dear Sir,
Dear Madam,
Yours sincerely,
Yours faithfully,