2 Formal LetterWhen we write a formal letter, we usually want to request information, to apply for a job, of course, or to complain. Look at the topic below. Then study the plan and read the model.
3 Parts of the letterDetails Opening Body Conclusion Closing
4 Formal Letter: Details Date Name and address of person of businessbeing written to Greeting Address of person writing the letter Salutation or greeting:1) Dear Sir or Madam, If you do not know the name of the person you are writing to, use this. It is always advisable to try to find out a name.2) Dear Mr Jenkins, If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the surname only. If you are writing to a woman and do not know if she uses Mrs or Miss, you can use Ms, which is for married and single women.
6 Formal Letter BodyRelevant information and questions
7 Formal Letter Conclusion Request for fast reply and polite finish
8 Formal Letter Closing Ending a letter: 1) Yours faithfully If you do not know the name of the person, end the letter this way.2) Yours sincerely If you know the name of the person, end the letter this way.3) Your signature Sign your name, then print it underneath the signature. If you think the person you are writing to might not know whether you are male of female, put you title in brackets after your name.
9 Formal Letter Useful Language I am writing in response…I am writing to complain about…I read your advertisement for…I would be grateful for information about…Could you tell me if…?I wish to find out more about…I look forward to receiving a reply