1. Tracking Student Duty Hours Using Oasis Katherine D. Newsum, Coordinator University of Central Florida College of Medicine

2. Introduction… Brief overview of Oasis Duty Hours Tracking Some of you may already use this, for some it is new territory Confession: I struggle with technology…

3. What is Oasis? Electronic system for storing student records @ UCF: Official student record Used to track student duty hours, patient logs… Students “self-report” School uses to monitor for issues/rapid response

4. If you are just starting with Oasis: Establish data entry policy at start of academic year Inform students of policy Uniform entry policy simplifies reports process

5. UCF Policy Student enters total weekly hours in Oasis Student notes reasons for weeks >80 hours: – “two On-Call assignments” Coordinator monitors totals for ongoing compliance

6. How does Oasis Work? Video #1: How students Log hours

7. Student Enters Duty Hours

8. Oasis Reports Process is anchored in Requirements Checklists – See student progress reports – View student checklists (individual students) – Run requirements checklist reports

9. Oasis, Why “We” use it: We can check: Is student logging weekly & in compliance? – Easy to check individual students or entire group It’s Easy: Reports export to Excel and can be sorted

10. How do we retrieve reports? Video #2: Coordinator/Director Usage – Requirement Checklist Report (status, all students) – View Student Checklist (individual detailed report) – Requirement Checklist Entries Report (excel format report of all entries)

11. Coordinator/Director Usage

12. Summary: Oasis is one of many programs existing for maintaining student records It can be tailored to fit your needs Data is easy to retrieve

13. Contact and Credits: Contact Information: email me at: katherine.newsum@ucf.edukatherine.newsum@ucf.edu Credits: Margaret Orr, Assistant Director, Faculty & Academic Affairs Dale Voorhees, Director, Faculty Collaboration Center