1. 1 Test Administrator Training 2007-2008 Oregon’s Assessment of Knowledge and Skills Oregon Department of Education Office of Assessment and Information Services Version #1 Updated 9/21/07

2. 2 Goals for Training Standardize test administration statewide for all students Ensure test validity Continue to reduce the number of test security breaches Improve accuracy of student test data Increase test security and student confidentiality Make administration of Oregon assessments more efficient for you and your students Become a qualified Test Administrator

3. 3 Handbook Detailed information is available in the 2007-2008 Test Administration Manual Contact information - Use Regional ESD Partner help desks for answers to all your assessment related questions

4. 4 Resources Building chain of command relative to assessment OARs for Test Administration and Test Security Administration Manuals & User Guides Additional Resources

5. 5 Your Roles and Responsibilities Test Security Student Confidentiality Preparations for Testing Test Administration Completing the Testing Cycle

6. 6 Accommodations & Modifications Accommodation & Modification tables are available in the Administration Manual and online at http://www.ode.state.or.us/search/page/?id=540 http://www.ode.state.or.us/search/page/?id=540 Modifications A modification is a substantial change in the standard administration of a test Scores obtained under modified conditions count as non- participants in calculations of participations Modifications should be specified in students IEP Accommodations An accommodation is a change in how a test is presented to or responded by a student Is considered “standard administration” and students have the opportunity to “meet” or “exceed” standard An accommodation offered to a student should be consistent with support provided during instruction. Braille and large print paper/pencil tests are available

7. 7 Test Security Security procedures are designed to protect the integrity & confidentiality of assessment questions, prompts and problems that are not released for public use; the security of these assessment materials is necessary so they can be used in later years to measure trends in performance. Test Administration procedures are to assure consistent statewide test administration Examples of Breaches of Test Security Use of non-allowable materials in testing environment Mishandling of paper/pencil test materials Misuse of electronic tests, passwords and student SSID numbers Violation of item security (ex. emailing item content or teacher review/analysis of test items) Cheating and coaching (ex. reading mathematics symbols aloud) Misuse of accommodations or modifications Changing student responses Administering an assessment in a manner that’s inconsistent with an IEP

8. 8 Test Security TESA Log in information and passwords for accessing assessments MUST be used in accordance with state policy Logging in as a student must be a controlled event. A test administrator MUST NOT login as a student except when helping a student who is having problems logging on

9. 9 Test Security Test items MUST be kept secure and MUST NOT be copied/printed, etc. with the only exceptions listed below: Reading passages from TESA may be printed (and if necessary re-printed) for individual students as needed. Printed reading passages from web-based assessments MUST BE destroyed prior to the close of business on the day the assessment was given. Student writing responses (pages 3 & 4 of the paper/pencil booklet ONLY).

10. 10 Test Security Testing Environment (TESA or Paper/Pencil) See 2007-08 Test Administration Manual for allowable materials, posters, charts or classroom tools Ensure students are using only allowable materials and all other materials are inaccessible to students or confiscated by Test Administrator Periodic Table, mathematics formulas page and conversion sheet in hard copy are encouraged for all students Test administrator MUST actively monitor testing Refer to the 2007-08 Test Administration Manual, and/or call your Regional ESD partner if questions arise during the test

11. 11 Test Security Watch for security related OARs describing ODE and district responsibilities. What to do if there is a security breach: Report the breach to your District Test Coordinator DTC’s must report the breach to Kathleen Vanderwall at ODE Potential outcome of any testing irregularity could include: Conducting an investigation and reporting the results to ODE within 30 days Determining an action plan Invalidating student results If appropriate, contacting TSPC regarding: potential loss of licensure

12. 12 Student Confidentiality Individual student results must not be made public. Student test materials/reports MUST NOT be unnecessarily exposed so that students names can be identified with student results. Any misuse of a student’s SSID number is a breach of student confidentiality. SSID numbers are intended to be secure and MUST NOT be associated with a student’s names and/or left in an unsecured place. SSID numbers associated with student names and others identifiers MUST NOT be sent in an email. If necessary, phone your ESD partner

13. 13 Policies Modified and partial assessments will count as non- participants in calculations of participation. For TESA, test resets will not be allowed. Any assessment administered will count as one of the three test opportunities available to students even if it was modified in error. Targeting down will not be allowed for K/S assessments. Targeting up is allowed. However, 8 th graders must take the 8 th grade test. They can take the 10 th grade as well.

14. 14 School Readiness for Testing Tests MUST only be administered by personnel who have received training AND have signed an Assurance of Test Security Form Locate information for your school and for each student taking a TESA test SSID (Ensure that your SSID information is accurate) Student Full Legal Name (TESA will require this for verification) Student’s Enrolled Grade (note: sometimes districts submit SSID the incorrect grade and therefore kids may get the wrong TESA test) Test Session ID (for details see the TESA Users Guide) Re-examine the Test Environment for non-allowable materials. Verify the testing environment is appropriate by having another individual view the space. For paper/pencil testing, ensure that each student has a test booklet and appropriate answer sheet.

15. 15 Student Readiness for Testing Familiarize students with test format by allowing them to take Sample/Practice Tests, if available Explain to students that the purpose of the assessment is to “measure your current progress on state content standards” and remind them that “I can’t help you with reading passages, test questions, test answers or formulas.” Encourage students to “do their best”

16. 16 TESA Test Administration Test Administrators must create a test session prior to testing. Test sessions are valid for one day. Test Administrators have access to all previous (closed) testing sessions.

17. 17 TESA Test Administration When sessions are created, a test session number is assigned. Students must enter this number to test.

18. 18 TESA Test Administration The first screen students are presented with will prompt them to enter their session number After entering their session number, students will then enter SSID and legal first name After logging in, student information is displayed for confirmation

19. 19 TESA Test Administration Students are presented with this screen while waiting for TA’s approval to login to the system.

20. 20 TESA Test Administration As students log in, the TA approves the students for testing and the students begin testing. Approved students will appear on the screen during the testing session. Student progress can be monitored, and includes live status and scores for completed tests.

21. 21 Test Administration Procedures Oregon assessment tests are NOT timed tests Students should be allowed to continue working as long as they are making reasonable progress Administering the test in smaller segments is an acceptable practice (remember test security) Providing less time than indicated by the guidelines in the Test Administration Manual is an extreme disadvantage to students If a student “rushes” through the test, this will be counted as one of their opportunities. Test Administrators must monitor student progress to reduce this risk.

22. 22 Test Administration Procedures Appropriate response to student questions during testing See Accommodations Table for the content area—what is allowable Use caution: check your verbal and nonverbal cues so that you don’t provide inappropriate coaching that would impact a student’s response to a test item Scoring tests or providing students with any feedback as to how well you believe they are performing is a security breach

23. 23 Test Administration Procedures Student Directions Review the student directions before testing Read the appropriate script to ALL students verbatim prior to beginning each test These are the ONLY instructions you may give to students Troubleshooting (TESA only) Use your Regional Assessment ESD Partner for help troubleshooting

24. 24 Multiple Test Sessions -optional If you know you will be administering the test in multiple sessions, remind students before they begin testing that they will be resuming the test at another date/time When students resume a test, the test will start on the same number/passage where he/she previously stopped When resuming a test, Test Administrators should review the process and instructions used for beginning a test Students will not be able to change answers from previous testing sessions on TESA

25. 25 Completing the Testing Cycle If you are testing on Paper/Pencil: Collect ALL testing materials from students Keep student answer sheets and test booklets together – if students need to resume testing they must receive the test booklet they previously used Turn ALL materials into your school testing coordinator for secure storage If you are testing on TESA: Be sure students successfully log off their computers As soon as a student completes a test, the student may view their test results. The score a student sees on the screen is the score that will be reported to ODE. Test scores will be made available to approved administrators on the ODE Student Centered Staging site (https://district.ode.state.or.us) and via the TESA reportshttps://district.ode.state.or.us If Reading passages were printed, ensure that they are properly handled Ensure that modification/accommodation codes are properly applied to test records in Student Centered Staging

26. 26 Completing the Testing Cycle Watch deadlines for returning paper/pencil testing materials Paper/pencil materials not shipped on time will count as non- participants in calculations of participation Assessment Collections Districts are responsible for making sure that the correct data appears in Student Staging Many data collections take place over the course of the school year, your district is responsible for submitting data Please contact your Regional ESD partner if you need support for data collections