1. Accessibility Tools and Processes Mary Salome, MA UCSF Center for HIV Information

2. Untagged PDF being read by a screen reader (30 seconds) http://www.youtube.com/watch?v= GaNwnsT4B5s http://www.youtube.com/watch?v= GaNwnsT4B5s Two versions of Amazon site (1:07 minutes) http://www.youtube.com/watch?v=2 ZkVd8GeYTk http://www.youtube.com/watch?v=2 ZkVd8GeYTk

3. Some definitions “Disability” includes vision, mobility, hearing, epilepsy, and cognitive impairments. There are subcategories within these. Accessibility means ensuring compatibility with assistive technology. Try to favor true accessibility over mere compliance with standards. For example, use text to describe a picture that will mean something to the visually impaired, rather than just using placeholder or minimal text to satisfy the requirement. If we meet WCAG 2.0 A and AA Guideline requirements, we have automatically met 508 and 504 compliance. This applies to mobile as well.

4. Tools for checking compliance Intentionality: Make accessibility part of your work flow. – Build it into your timelines in places that makes sense for your team. – Encourage all roles to “own” accessibility, rather than thinking of it as a problem that can be addressed entirely at the start of a document, or added onto the end of the process. – If you are authoring a document in a program like Word or InDesign, tag for accessibility there, and documents will have fewer issues when you convert them to PDF (or another format).

5. Tools for checking compliance Use checklists – http://www.hhs.gov/web/508/accessiblefiles/checklis ts.html http://www.hhs.gov/web/508/accessiblefiles/checklis ts.html – http://www.socialsecurity.gov/accessibility/checklists/ word2010/default.htm http://www.socialsecurity.gov/accessibility/checklists/ word2010/default.htm Use tools built into authoring applications – Acrobat 11 has a Tools menu that includes an Accessibility tab, and documentation online: http://www.adobe.com/content/dam/Adobe/en/acce ssibility/products/acrobat/pdfs/acrobat-xi- accessibility-checker.pdf http://www.adobe.com/content/dam/Adobe/en/acce ssibility/products/acrobat/pdfs/acrobat-xi- accessibility-checker.pdf

6. Tools for checking compliance Whenever possible, use licensed applications to check documents for compliance – NonVisual Desktop Access (free) http://www.nvaccess.org/http://www.nvaccess.org/ – Jaws (most popular) http://www.freedomscientific.com/Products/Blindness/Ja ws http://www.freedomscientific.com/Products/Blindness/Ja ws Services that will check your site’s accessibility: – http://www.deque.com/products/fireeyes/ http://www.deque.com/products/fireeyes/ Free and Enterprise versions Web AIM recommends arranging for multiple people with disabilities to review your content.

7. Resources 508 Myths: http://www.hhs.gov/web/508/508myths.html http://www.hhs.gov/web/508/508myths.html HHS accessibility resources: http://www.hhs.gov/web/508/accessiblefiles/index.ht ml http://www.hhs.gov/web/508/accessiblefiles/index.ht ml Techniques and Failures for Web Content Accessibility Guidelines 2.0 http://www.w3.org/WAI/GL/2011/WD- WCAG20-TECHS-20110621/Overview.htmlhttp://www.w3.org/WAI/GL/2011/WD- WCAG20-TECHS-20110621/Overview.html Web Accessibility in Mind: http://webaim.org/http://webaim.org/ Aidsetc.org’s accessibililty page: http://aidsetc.org/resource/resources-accessibility http://aidsetc.org/resource/resources-accessibility