1. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. a lesson approach Microsoft® Excel 2010 © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

2. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 2 Use Insert Function. 1 Key and point to enter functions. 2 Navigate with and create named ranges. 3 Use range names in functions. 4 Explore function categories. 5 Use a constant. 6 Format data using icon sets. 7

3. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 3

4. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  All Excel functions have syntax.  Syntax defines the parts of a function and the order of those parts.

5. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Cell references (individual cells or a range)  Constants (a keyed value)  Another function (a nested function)  Range names Function arguments can be:

6. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

7. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 7

8. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. After you key a letter or two, you’ll see a list of functions that begin with those letters in Formula AutoComplete.

9. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. As you key or select arguments, an Argument ScreenTip shows the syntax with the argument to be entered next in bold.

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11. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A defined name is a name assigned to a single cell or to a group of cells.  A defined name is also referred to as a range name or a named range.

12. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  You can use range names for navigation.  Range names are easier to remember than cell addresses. Why Use Named Ranges?

13. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Range names make formulas easy to understand.  You may be less likely to make an error selecting a range name than by keying a cell address. Why Use Named Ranges? =SUM(Weekly_Sales)

14. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Begin cell range names with a letter.  Do not use single-letter range names, such as “n.”  Do not use range names that resemble cell addresses, such as “A5.”

15. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Keep range names relatively short.  Use uppercase letters, an underscore, or a period to separate words. Do not use spaces.  Do not use special characters such as hyphens (-) or symbols ($, %, &, #).

16. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

17. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Click the Name Box, key the range name, and press [Enter].  Click the Define Name button on the Formulas tab. Key the range name and click OK.  Click the Name Manager button on the Formulas tab. Click New, key the range name, and click OK. Define a range name with any of these methods:

18. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

19. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

20. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can name several ranges at once.

21. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Range names can be deleted. If you delete a name that is referenced in a formula, the formula cell shows #NAME?

22. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. When you define a new range name, you can specify if it pertains to a particular sheet or to the workbook. The scope is a range name’s location applicability.

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24. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. When you key a display trigger, range names and functions appear in Formula AutoComplete. A display trigger is the first character in the range (or function) name.

25. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can redefine cells in a defined name. You can also change the name. Use the Name Manager dialog box for these tasks.

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27. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Excel function categories indicate the use and purpose of the functions.

28. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. SUMIF is in the Math & Trig category. It sums a range of cells based on a particular criteria.

29. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. AVERAGEIF is in the Statistical category. It calculates the arithmetic mean for a range of cells based on a criteria.

30. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. PMT is from the Financial category. It calculates a payment for money owed.

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32. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. A constant is a named value. It is created from the New Name dialog box. It can be used like any defined name.

33. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can paste a list of range names and constants as documentation. Use the Use in Formula button or from the Paste Name dialog box. Constant

34. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Group the sheets with the data to be copied on top and visible.  Click the Fill button in the Editing group on the Home tab and choose Across Worksheets. You can copy selected data from one worksheet to another when sheets are grouped.

35. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Selected data on Procedures sheet will be copied to Sheet1.

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37. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. An icon set is data visualization with a group of three to five images that appear with or without a value in a range of cells.

38. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Icon sets are based on rules that can be edited.

39. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Formulas and functions are calculations, and the names can be used interchangeably.  Formulas are user-created; functions are built-in and follow specific syntax or rules.  Arguments for a function or formula can be cell addresses, named ranges, constants, or another function.

40. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  You can use the Insert Function command to place built-in functions in the worksheet.  The Function Arguments dialog box provides help in choosing the arguments.  When you key a function name, Formula AutoComplete and ScreenTips appear to provide guidance in building the formula.

41. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Multiple arguments in a function are separated by commas.  Many functions ignore text, blank cells, error values (#NAME?), and logical values (TRUE or FALSE).  A range of cells can be defined with a name.

42. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Use range names rather than cell addresses for navigation and in formulas.  In a formula, key the first character of a range name to see existing names listed in Formula AutoComplete.  Range names must begin with a letter, cannot use spaces or special characters, and should be short and descriptive.

43. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Range names can be deleted, changed, or redefined.  Range names can be scoped to the workbook or to a particular sheet.  You can paste a table of range names and cell references on the worksheet for documentation.

44. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Categories classify Excel functions based on use and purpose. Some categories include sophisticated scientific, engineering, and business formulas.  The SUMIF and the AVERAGEIF functions add and average values only if they meet criteria specified in the argument.  The Financial function category includes PMT, which is used to calculate regular payments for money owed.

45. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A constant is a named value. It is a value that does not change.  A constant name appears like a defined name in the Name Manager dialog box and in Formula AutoComplete.

46. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  An icon set is data visualization that displays an image at the left edge of the cell based on the value.  Icon sets can use three, four, or five images to represent the values.