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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-1 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Microsoft Excel 2003 - Specialist INSERTING FORMULAS IN A WORKSHEET

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-2 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Performance Objectives Insert a formula in a cell using the AutoSum button Write formulas with mathematical operators Type a formula in the Formula bar Copy a formula Use the Insert Function feature to insert a formula in a cell Write formulas with the AVERAGE, MAX, MIN, COUNT, PMT, FV, DATE, NOW, and IF functions Create an absolute and mixed cell reference

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-3 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Using the AutoSum Button using formulas allows for automatic recalculation start by selecting cell where you want the formula to appear click AutoSum button press Enter or click AutoSum button again to accept OR suggested range appears Insert, Function, SUM

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-4 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Writing Formulas begin with the equals (=) sign type remainder of formula OR point and click desired cell, enter mathematical operator, point and click next cell reference, press Enter select cell that is to contain formula

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-5 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Mathematical Operators Addition+ Subtraction - Multiplication * Division / Percent % Exponentiation ^ order of operations negations percents exponentiations multiplications divisions additions subtractions use parentheses to change the order

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-6 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Typing in the Formula Bar formulas can also be entered directly in the Formula bar Formula bar always displays formula, while active cell displays the result of the formula

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-7 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Copying a Formula copy a formula containing relative cell references and the cell references change Press Ctrl + ` (accent grave) to display formulas rather than calculated values.

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-8 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Copying a Formula…/2 using Edit, Fill select desired menu command select cell to copy from as well as cells to copy to

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-9 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Copying a Formula…/3 point and drag fill handle using Fill Handle

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-10 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Using the Trace Error Button smart tag appears varies depending on action performed Trace Error button click button to display list of options

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-11 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Inserting Functions =SUM(B3:B9,100) function name argument constant returning the result process of a calculating the formula an inserting the value in the cell

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-12 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Using the Insert Function Feature OR click to display a list of categories most recently used functions explanation for selected function click Insert Function Insert Function button

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-13 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Function Arguments Palette if necessary, drag Function Arguments palette to display cell(s) behind enter range of cells displays information about the function click to display help on the function

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-14 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Statistical Functions AVERAGE a range of cells is added together and divided by the number of cell entries ignores text in cells and blank cells (does not ignore zeros)

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-15 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Statistical Functions…/2 MAX and MIN MAX returns maximum value in a range MIN returns minimum value in a range

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-16 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Statistical Functions…/3 COUNT counts numeric values in a range

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-17 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Financial Functions PMT finds the periodic payment for a loan based on constant payments and a constant interest rate

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-18 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Financial Functions…/2 FV calculates the future value of a series of equal payments or an annuity with a specific interest rate over a specific period of time

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-19 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Date and Time Functions NOW returns the serial number of the current date and time

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-20 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Date and Time Functions…/2 DATE returns the serial number that represents a particular date dates are represented by serial numbers - allows for calculations

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-21 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Logical Functions IF performs conditional tests on values and formulas using true or false test use nested IF functions in a formula where more than two actions are required

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-22 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Writing a Nested IF Function when there are more than two actions required =IF(E2>89,”A”,IF(E2>79,”B”,IF(E2>69,”C”,IF(E2>59,”D”)))) if the number in E2 is greater than 89, then the condition is met and the grade of A is returned if the number does not match the first condition, Excel looks to the second condition, and if that condition is not met, then Excel looks to the third condition, and so on FALSE is inserted if none of the conditions match insert quotation marks before and after text to be inserted notice colored parentheses represent each condition A maximum of seven IF functions can be nested in a formula.

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-23 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Revising a Formula edit in the cell or in the Formula bar text box press Enter or click Enter button Excel will recalculate the result of the formula.

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-24 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Absolute and Mixed Cell References when a formula is copied: a relative cell reference adjusts an absolute cell reference remains constant a mixed cell reference does both identify reference key a dollar sign ($) before the column and/or row cell reference Use F4 to cycle through cell reference options.

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-25 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary How do you access the AutoSum function? Features Summary click AutoSum button OR Insert, Function, SUM

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-26 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary How do you display the Insert Function dialog box? Features Summary OR Insert Function Insert Function button

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-27 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary How do you cycle through cell reference options? Features Summary Use F4 to cycle through cell reference options.

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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-28 LINKS TO OBJECTIVES AutoSum Button Mathematical Operators Mathematical Operators Formula Bar Copy a Formula Insert Function Feature Insert Function Feature Write Formulas With Functions Write Formulas With Functions Absolute and Mixed Cell References Absolute and Mixed Cell References Features Summary Coming Next ENHANCING A WORKSHEET

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