1. Chapter 1 Creating a Worksheet and a Chart
Microsoft Excel 2013
Chapter 1
Creating a Worksheet and a Chart

2. Objectives Describe the Excel worksheet Enter text and numbers
Use the Sum button to sum a range of cells
Enter a simple function
Copy the contents of a cell to a range of cells using the fill handle
Apply cell styles
Format cells in a worksheet
Creating a Worksheet and a Chart

3. Objectives Create a 3-D pie chart
Change a worksheet name and worksheet tab color
Change document properties
Preview and print a worksheet
Use the AutoCalculate area to display statistics
Correct errors on a worksheet
Creating a Worksheet and a Chart

4. Project – Worksheet and a Chart
Creating a Worksheet and a Chart

5. Worksheets and Charts
An Excel worksheet allows data to be summarized and charted easily
A chart conveys a visual representation of data

6. Entering Data Into a Cell
To enter data in a cell, you must first select the cell. To do this use the mouse to move the block plus sign pointer to the cell and then click

7. Entering Data Into a Cell
You know a cell is selected, or active, when a heavy border surrounds the cell and the active cell reference appears in the Name box on the left side of the formula bar

8. Entering Worksheet Titles
Worksheet title and subtitles should be as brief and meaningful as possible
A worksheet title could include the name of the organization, department, or a description of the content of the worksheet
A worksheet subtitle could include a more detailed description of the content of the worksheet
Creating a Worksheet and a Chart

9. Formula Bar
When you begin typing a cell entry, Excel displays the text in the formula bar and the cell itself
Excel also displays two additional boxes in the formula bar: the Cancel box and the Enter box
Clicking the Enter box completes and entry
Clicking the Cancel box cancels an entry

10. When Text is Wider Than the Column
When the text is longer than the width of a cell, Excel displays the overflow characters in adjacent cells to the right as long as those adjacent cells contain no data
If the adjacent cells contain data, Excel hides the overflow characters
Excel displays the overflow characters in the formula bar whenever that cell is the active cell

11. AutoCorrect
The AutoCorrect feature corrects common mistakes when you complete a text entry in a cell. AutoCorrect makes three types of corrections for you:
Corrects two initial uppercase letters by changing the second letter to lowercase.
Capitalizes the first letter in the names of the days.
Replaces commonly misspelled words with their correct spelling

12. Entering Text
When you enter text, Excel automatically left-aligns the text in the cell
Excel treats any combination of numbers, spaces, and nonnumeric characters as text
For example, Excel recognizes the following entries as text: 401AX21, , , 883XTY

13. Entering Numbers
You can enter numbers into cells to represent amounts. A number can contain only the following characters: ( ) , / . $ % E e
Creating a Worksheet and a Chart

14. Entering Numbers
You are not required to type dollar signs, commas, or trailing zeros
When you enter a dollar value that has cents, however, you must add the decimal point and the numbers representing the cents
You can then format the cells using cell styles which include dollar signs, commas and trailing zeros to improve the appearance and readability of the numbers

15. Entering Numeric Data
When you enter numeric data in a cell, Excel recognizes the values as numbers and right-aligns the values in order to properly vertically align decimal values

16. Summing a Column of Numbers
The SUM function adds all the numbers in a range of cells
A range is a series of two or more adjacent cells in a column or row or a rectangular group of cells
You enter a range by typing the beginning cell reference, a colon (:), and the ending cell reference
Creating a Worksheet and a Chart

17. Summing a Column of Numbers
Creating a Worksheet and a Chart

18. Copying a Cell to Adjacent Cells in a Row
A relative reference is an adjusted cell reference in a copied and pasted formula
The fill handle is the small black square located in the lower-right corner of the heavy border around the active cell
Creating a Worksheet and a Chart

19. Copying a Cell to Adjacent Cells in a Row
Creating a Worksheet and a Chart

20. Auto Fill Options
When you copy one range to another, Excel displays an Auto Fill Options button
The Auto Fill Options button allows you to choose whether you want to copy the values from the source area to the destination area with formatting, do so without formatting, or copy only the format
Creating a Worksheet and a Chart

21. To Enter a Formula Using the Keyboard
The equals sign preceding a formula alerts Excel that you are entering a formula or function and not text

22. To Enter a Formula Using the Keyboard
Because the most common error when entering a formula is to reference the wrong cell in a formula, Excel colors the borders of the cells referenced in the formula
The coloring helps in the reviewing process to ensure the cell references are correct
The minus sign (-) in a formula directs Excel to perform the subtraction operation

23. Entering a Formula Using the Keyboard
Creating a Worksheet and a Chart

24. Formatting the Worksheet
You format a worksheet to emphasize certain entries and make the worksheet easier to read and understand

25. Formatting the Worksheet
Unformatted Worksheet
Formatted Worksheet
Creating a Worksheet and a Chart

26. Changing a Font
The font, or font face, defines the appearance and shape of the letters, numbers and special characters
Examples of fonts include Calibri, Cambria, Times New Roman, Arial, and Courier
Different fonts often are used in a worksheet to make it more appealing to the reader and to relate or distinguish data in the worksheet
Creating a Worksheet and a Chart

27. Changing a Font
Creating a Worksheet and a Chart

28. Font Style, Size, Color
Font style indicates how the characters are emphasized
Common font styles include regular, bold, underline, and italic
The font size specifies the size of the characters on the screen
Font size is gauged by a measurement system called points
The font color defines the color of the characters

29. Changing a Cell Style
Excel includes the capability of changing several characteristics of a cell, such as the font, font size and font color, all at once by assigning a predefined cell style to a cell
Creating a Worksheet and a Chart

30. Changing a Cell Style
Creating a Worksheet and a Chart

31. Centering Cell Entries across Columns by Merging Cells
Merging cells involves creating a single cell by combining two or more selected cells
The opposite of merging cells is splitting a merged cell. After you have merged multiple cells to create one merged cell, you can unmerge, or split, the merged cell to display the original cells on the worksheet
Creating a Worksheet and a Chart

32. Formatting Numbers in the Worksheet
The accounting number format causes the cells to be displayed with two decimal places so that decimal places in cells below the selected cells align vertically
The comma style format causes the cells to be displayed with two decimal places and commas as thousands separators
Creating a Worksheet and a Chart

33. Adjusting the Column Width
The last step in formatting the worksheet is to adjust the width of the columns because other formatting changes may affect the size of data in the cells in the column
To adjust column width point to the boundary on the right side of a column heading to change the pointer to a split double arrow
Click and drag to the desired width, or double-click the boundary to autofit the column, making the column width the size of the largest item in the column
Creating a Worksheet and a Chart

34. Using the Name Box to Select a Cell
To select any cell, you can click the Name box and enter the cell reference of the cell you want to select
Creating a Worksheet and a Chart

35. Other Ways to Select Cells
Creating a Worksheet and a Chart

36. Adding a 3D Pie Chart
To add a pie chart, first select the data to be charted and then click the Insert Pie or Doughnut Chart button
Creating a Worksheet and a Chart

37. Changing the Worksheet Tab Name
You can double-click the sheet tab of the worksheet whose name you want to change
Creating a Worksheet and a Chart

38. Document Properties
Excel helps you organize and identify your files by using document properties, which are the details about a file such as the project author, title, and subject
Document properties are valuable for a variety of reasons:
Users can save time locating a particular file because they can view a file’s document properties without opening the workbook
By creating consistent properties for files having similar content, users can better organize their workbooks
Some organizations require Excel users to add document properties so that other employees can view details about these files

39. Previewing and Printing a Worksheet in Landscape Orientation
Pages printed in portrait orientation have the short (8 ½”) edge at the top of the printout; the printed page is taller than it is wide. Landscape orientation prints the long (11”) edge at the top of the paper; the printed page is wider than it is tall
Creating a Worksheet and a Chart

40. Using the AutoCalculate Area to Determine a Maximum
You can easily obtain a total, an average, or other information about the numbers in a range by using the AutoCalculate area on the status bar
Creating a Worksheet and a Chart

41. Correcting Errors after Entering Data into a Cell
If you notice an error while you are entering data into a cell, press the BACKSPACE key to erase the incorrect character(s) and then enter the correct character(s)
If the error is a major one, tap or click the Cancel box in the formula bar or press the ESC key to erase the entire entry and then reenter the data from the beginning

42. Correcting Errors after Entering Data into a Cell
To correct errors after entering data into a cell using in-cell editing double-click the cell containing the error and Excel will display the active cell entry in the formula bar and a flashing insertion point in the active cell
To insert new characters click where you wish to insert the characters. To delete a character use either the backspace or delete key
When finished click the Enter box or press the ENTER key

43. Clearing the Contents of a Cell
You can clear cell contents and formatting by tapping or clicking Clear Contents on the Clear button menu
As you are clearing cell entries, always remember that you should never press the SPACEBAR to clear a cell
Pressing the SPACEBAR enters a blank character
A blank character is text and is different from an empty cell, even though the cell may appear empty