1. 2013-2014 M ASTER S CHEDULE C OLLECTION U PDATES Webinar September 25 and 26, 2013 October 2, 2013

2. O VERVIEW ● Changes Coming for MSC 2013-2014 ● Additions to the Records ● Scenarios ● Deadlines ● Questions?

3. C HANGES C OMING FOR 2013-2014 ● The SEDF collection, currently done by CTE, will be absorbed by the MSC ● New elements will be added throughout the collection This includes added filler fields to the C, D, F and G records ● The H Record has been retired ● Two new records (I and J) will be added to the collection for SEDF-specific records

4. C HANGES C OMING FOR 2013-2014 ● In the D Record, the Teacher Role Code “0” will has been retired ● In the E Record, Provider Description code “2 and 6” have been retired ● MOP and Virtual Virginia teachers will now have to be identified by teacher license number in the MSC-IPAL Superintendent’s Email or Memo #184-13 discusses these changes Decision made by Licensure and Technology based on their reporting requirements

5. C HANGES C OMING FOR 2013-2014 ● CTE Regional Centers will be reporting their MSC information directly to VDOE School divisions will no longer report CTE Regional Center data ● This process may be expanded to all regional centers (Governor’s Schools, Special Education centers, etc.) next year if this is successful Divisions would still have to report private providers (contracted providers, MOPS, Virtual VA, CSA placements, etc.)

6. A DDITIONS ● C Record Semester  When the course is being taught during the school year (first semester, second semester, full year, summer school) Minutes per course  The number of minutes that the course is taught  This replaces several elements on SEDF (number of period minutes, numbers of weeks, etc.)  Divisions will be responsible for translating the time from the virtual/Dual Enrollment environment to seat environment  Will be required for CTE courses; optional for all other courses

7. A DDITIONS ● F Record Work-based Learning Code (CTE courses only)  Identify which code best represents what type of learning the student is completing outside of the classroom Governor’s Academy Code  S=Governor’s Stem Academy  H=Governor’s Health Academy  Blank if the class is not taught a STEM-H Academy Responsible Division (for regional center use only)  Indicates the division responsible for the student

8. A DDITIONS ● I Record This record will be a linking record in order to link two sections together for CTE purposes  Example: Carpentry II and Carpentry III are taught in the same period by the same teacher, so they need to be linked together Elements  Record Type  Serving Division  Serving School  Section ID (higher level class)  Connecting Section ID (lower level class)

9. A DDITIONS ● J Record Co-op Record  Used to identify the teachers who are working with co-op students and the number of students the teachers are working with Elements  Record Type  Division Number  School Number  Local Provider ID  Number of students in co-op program  Number of average minutes teacher works with co-op program

10. SEDF R EPORTS ● SEDF reports will still be accessible through the SEDF application in SSWS ● If there are changes that need to be made to the SEDF reports, corrections must be made in the MSC file and the file needs to be resubmitted This is the same process as IPAL

11. I R ECORD S CENARIO This record is for two CTE classes, Welding II and Welding III, taught by Mr. Smith during the same class period at Heritage High School (1395) in Newport News (117). Section ID Serving Division Serving School SCED Subject Area SCED Course Identifier SCED Course Level SCED Grade Span SCED Sequence VA State Course Code Local Course Code Local Course Title Semester Minutes Per Course Welding II- 01 117139513207G1.002 38673Welding II39000 Welding III- 01 117139513207G1.003 8674Welding III 39000 Section ID Serving Division Serving School Teacher License Prefix Teacher License Number Local Provider ID Teacher Role Code Defined Class Type Highly Qualified Flag Flexibility Criteria Flag Welding II-011171395CP0000004571 Welding III-011171395CP0000004571 C Record D Record

12. I R ECORD S CENARIO F Record Section ID Local Provider ID State Testing ID Local Student ID Final Grade Virtual Course Indicator Dual Enrollment Flag Web-based Learning Welding II- 01 4571012222678333333BN2 Welding III- 01 4571012222679333333CN5 Serving Division Serving School Section ID Connected Section ID 1171395Welding III- 01 Welding II-01 I Record

13. J R ECORD S CENARIO This record is for a teacher who is teaching 25 students Advanced Marketing at Hurley High (1020) in Buchanan County (014). Of these students, 12 are completing a Marketing co-op under the teacher’s guidance. Two other students not enrolled in the class are completing a Fashion Marketing co-op under the teacher’s guidance. C Record Section ID Serving Division Serving School SCED Subject Area SCED Course Identifier SCED Course Level SCED Available Credit SCED Sequence VA State Course Code Local Course Code Local Course Title Semester Minutes Per Course 8130-01014102012152G1.001 8130Advanced Marketing 14050

14. J R ECORD S CENARIO Section ID Serving Division Serving School Teacher License Prefix Teacher License Number Local Provider ID Teacher Role Code Defined Class Type Highly Qualified Flag Flexibility Criteria Flag 8130-010141020CP00000023421 Section ID Local Provider ID State Testing ID Local Student ID Final Grade Virtual Course Indicator Dual Enrollme nt Flag Web- based Learning 8130-01234210122226787654385N4 8130-01234210122226797654091N2 School Number Local Provider ID Number of Students in Co-op Minutes in Teacher’s Co-op 1020234214*45 D Record F Record J Record

15. D EADLINES ● A successful submission of MSC-IPAL is due on December 6, 2013 A successful submission is necessary so that Licensure and CTE (at both the local and state levels) can start reviewing data and making changes if necessary ● The signed verification reports are due on January 31, 2014

16. Q UESTIONS ?