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Mississippi Department of Education Office Of Curriculum and Instruction 1 Curriculum and Instruction Updates Management Information Systems Data Conference.

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Presentation on theme: "Mississippi Department of Education Office Of Curriculum and Instruction 1 Curriculum and Instruction Updates Management Information Systems Data Conference."— Presentation transcript:

1 Mississippi Department of Education Office Of Curriculum and Instruction 1 Curriculum and Instruction Updates Management Information Systems Data Conference August 17-18, 2010

2 Mississippi Department of Education Office Of Curriculum and Instruction 2 Presentation includes updates on… Gifted Teacher Units Credit Recovery Approved Courses Manual Dual Enrollment/Dual Credit Cumulative Folders Mississippi Virtual Public Schools

3 Mississippi Department of Education Office Of Curriculum and Instruction 3 Gifted Teacher Units Allocations / In the school year, allocations were based on gifted eligible student counts. In the school year, allocations were based on the number of units funded in the school year.

4 Mississippi Department of Education Office Of Curriculum and Instruction 4 Allocation Process For the school year, districts were not allocated any gifted teacher units due to budget constraints. Districts received funding for their gifted programs in their MAEP lump sum.

5 Mississippi Department of Education Office Of Curriculum and Instruction 5 Funding of Gifted Teacher Units All funding of gifted teacher units is done referencing individual teacher schedules and gifted student reports as they appear in MSIS after November data is submitted to the MDE. If data is entered incorrectly, the district may not be in compliance to receive full funding.

6 Mississippi Department of Education Office Of Curriculum and Instruction 6 Teacher’s Schedule Each teacher’s schedule provides the following information: –Class period with number of students –Class minutes and gifted minutes If the number of gifted minutes is less than the number of class minutes, there are students scheduled that do not have the gifted indicator marked on the student record in MSIS.

7 Mississippi Department of Education Office Of Curriculum and Instruction 7 Teacher Schedule

8 Mississippi Department of Education Office Of Curriculum and Instruction 8 Gifted Students Report Details the number of gifted students by: Teacher School Grade Gifted program type Number of eligible and/or ineligible students

9 Mississippi Department of Education Office Of Curriculum and Instruction 9 Gifted Students Report

10 Mississippi Department of Education Office Of Curriculum and Instruction 10 Funding of Gifted Teacher Units Gifted Students Report (Grades 2-8) –Compares gifted course code on student’s schedule to the gifted eligibility type. –If the course code and gifted eligibility type match, then the student is counted as an eligible gifted student. –If the course code and the gifted eligibility type do not match, then the student is counted as ineligible.

11 Mississippi Department of Education Office Of Curriculum and Instruction 11 School Name Gifted Program Eligible and Ineligible Students Served Grade Level

12 Mississippi Department of Education Office Of Curriculum and Instruction 12 Funding of Gifted Teacher Units Grades 2-8 Requires eligible students for a full-time teacher of the gifted. The gifted program is subject to proration if –A teacher serves fewer than 20 students –A teacher serves more than 45 students –A teacher serves ineligible students –A teacher serves only a part of the instructional day in the gifted program A teacher that does not have the appropriate endorsement(s) is not eligible for funding.

13 Mississippi Department of Education Office Of Curriculum and Instruction 13 Funding of Gifted Teacher Units Grades 9-12 A teacher that does not have the proper endorsements for the class being taught is not eligible for funding. Teachers of the gifted in grades 9-12 are required to have the proper secondary endorsement for the course being taught PLUS a valid gifted endorsement. This also applies to Advanced Placement (AP) courses funded through gifted.

14 Mississippi Department of Education Office Of Curriculum and Instruction 14 Data Entry The teacher’s schedule must have a code “6” under federal programs in order to receive full funding. If the code “6” is not indicated, the MSIS program will not count the gifted course as eligible for funding. And MSIS will not indicate the students in that course identified as gifted eligible.

15 Mississippi Department of Education Office Of Curriculum and Instruction 15 Endorsements Federal Program Code

16 Mississippi Department of Education Office Of Curriculum and Instruction 16 Data Entry Codes intellectually gifted (grades 2-8) creatively gifted (grades 2-8) artistically gifted (grades 2-8) All course codes for grades 9-12 are found in the Approved Courses for the Secondary Schools of Mississippi at um/Curr.htm um/Curr.htm

17 Mississippi Department of Education Office Of Curriculum and Instruction 17 Data Entry and Assessment Time is the code for assessment time. A district may assign one assessment period to a teacher of the gifted based on the number of gifted students being served district wide. –1-300 (1 class period) – (2 class periods) – (3 class periods); etc.

18 Mississippi Department of Education Office Of Curriculum and Instruction 18 Data Entry and Assessment Time A teacher of the gifted may have up to 60 minutes of assessment time per day, or ½ day per week if scheduled all in the same day (p.18 in regulations). If the district qualifies for more than one assessment period, it can be scheduled for as many teachers that qualify based on the regulations.

19 Mississippi Department of Education Office Of Curriculum and Instruction 19 A Note About “Working Full-Time in the Gifted Program” Grades 2-12 According to Accreditation Standard 20.2, “A teaching day must provide a minimum of 330 minutes of instructional time per day”. For the purpose of funding teacher units, “full time in the gifted program” means 330 minutes per day. A minimum of 330 minutes per day in the gifted program must be reflected on the individual teacher schedules. These minutes include instructional time (in gifted courses), planning time, and/or assessment time (if warranted).

20 Mississippi Department of Education Office Of Curriculum and Instruction 20 General Ed. Minutes, Gifted Minutes, and Student Enrollment Numbers

21 Mississippi Department of Education Office Of Curriculum and Instruction 21 Summative Reiterations –All data should be accurately entered and reflected in MSIS at MDE. –Districts must work with the vendor of the local package to ensure data are accurately reflected in the district package and in MSIS at MDE.

22 Mississippi Department of Education Office Of Curriculum and Instruction 22 Credit Recovery Policy Policy Number 2905 Adopted by State Board of Education May 19, 2008 Accessible online at

23 Mississippi Department of Education Office Of Curriculum and Instruction 23 Definition Credit recovery is defined as a course- specific, skill-based learning opportunity for students who have previously been unsuccessful in mastering content/skills required to receive course credit or earn promotion.

24 Mississippi Department of Education Office Of Curriculum and Instruction 24 Credit Recovery Course Code School Districts have two options for addressing credit recovery in the MSIS.

25 Mississippi Department of Education Office Of Curriculum and Instruction 25 Option A A student receives a failing grade for a course(s) and will be enrolled in Credit Recovery. - Enter the Credit Recovery Course code Change the grade in the system after the student completes the Credit Recovery course. - Indicate that change of grade was due to Credit Recovery.

26 Mississippi Department of Education Office Of Curriculum and Instruction 26 Option B A student receives an Incomplete (I) for a course and will be enrolled in Credit Recovery. - Enter the Credit Recovery course code Change the incomplete (I) in the system after the student completes the Credit Recovery course. - Indicate that the change was due to Credit Recovery.

27 Mississippi Department of Education Office Of Curriculum and Instruction 27 MSIS Change of Grades The course code should be entered one time per school year regardless of the number of Credit Recovery courses a student is taking. Effective school year , the MSIS will require users to indicate the reason for all change of grades and Incompletes.

28 Mississippi Department of Education Office Of Curriculum and Instruction 28 Approved Courses Manual Available online at proved_Courses_2010_2011_rev.pdf proved_Courses_2010_2011_rev.pdf Does not include all courses listed in the Mississippi Personnel/Accreditation Data Report from Management Information Systems (MIS) Does not include those courses in development or under revision All courses listed may not be available

29 Mississippi Department of Education Office Of Curriculum and Instruction 29 Approved Courses Manual Listing of courses for each upcoming school year disseminated in the spring. Manual also provides information concerning dual enrollment/dual credit courses.

30 Mississippi Department of Education Office Of Curriculum and Instruction 30 Dual Enrollment/Dual Credit A postsecondary level course offered by a state institution of higher learning or community or junior colleges, which, upon successful completion, qualifies for academic credit in both the postsecondary institution and public high school. Dual enrollment/dual credit course codes are available in the Approved Courses Manual. Districts must use these codes for MDE tracking purposes. Schools must have an articulation agreement before offering a dual credit course.

31 Mississippi Department of Education Office Of Curriculum and Instruction 31 Manual of Directions Revised Edition 2002 Mississippi Cumulative Folders and Permanent Records

32 Mississippi Department of Education Office Of Curriculum and Instruction 32 Purpose of Cumulative Folder and Permanent Record These are legal documents designed to chart the educational growth and progress of a student.

33 Mississippi Department of Education Office Of Curriculum and Instruction 33 What is a cumulative folder? The cumulative folder is the actual folder that serves as an active data-base about the student.

34 Mississippi Department of Education Office Of Curriculum and Instruction 34 What is a permanent record? The permanent record is referred to by some as the insert sheet. It is the legal school record for the student that contains most of the information recorded on the cumulative folder.

35 Mississippi Department of Education Office Of Curriculum and Instruction 35 What information should be kept in the cumulative folder? Date of birth Record of attendance Grades Withdrawal from school Expulsion act and date Immunization State Board of Education requirements

36 Mississippi Department of Education Office Of Curriculum and Instruction 36 When should you record the student’s grades? At the end of each semester Waiting until the end of the school year requires the following: 1. Current schedule of courses and teachers at the beginning of the school year 2. Copy of semester grades or report card at the end of the first semester

37 Mississippi Department of Education Office Of Curriculum and Instruction 37 What about block scheduling? Semester grades and yearly averages are required on the cumulative folder for each course regardless of the scheduling format.

38 Mississippi Department of Education Office Of Curriculum and Instruction 38 Is the Summary of High School Units on the permanent record required? Yes Required section to record all high school units Counselors should have a system to monitor units necessary to meet district’s graduation requirements.

39 Mississippi Department of Education Office Of Curriculum and Instruction 39 Mississippi Virtual Public Schools (MVPS) All MVPS courses listed in the approved courses manual are not available during the school year. Visit for a list of Fall 2010 course offerings.http://www.mvps.mde.k12.ms.us/ Contact Connections Academy at -school/home.aspx if there are questions. -school/home.aspx Any student that withdraws from a course after the drop period has ended will have the course appear on their transcript and receive a grade in accordance with the district grading policy.

40 Mississippi Department of Education Office Of Curriculum and Instruction 40 Questions Contact: Trecina Green or Chauncey Spears Office of Curriculum and Instruction


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